Administrative Assistant

2 weeks ago

Cranberry Twp, United States Rose International Full time



Description:

REQUIREMENTS: High school diploma. Ability to type a minimum of 45 wpm accurately. Computer skills to include: MS Office applications. Ability to work independently. Good organizational skills with attention to detail. Ability to handle multiple tasks and prioritize workload accordingly. Interpersonal skills to effectively communicate with both internal and external customers. Perform general office duties within a field branch office which require knowledge of company procedures. Duties performed may include word processing, software support, file organization and maintenance, operation of office equipment, answering phones and greeting visitors for that location. Work involves general administrative tasks which may require problem solving skills and exercise of judgment within precedent and subject to approval.

PRINCIPAL DUTIES:

1. TELEPHONE SYSTEM: answer all phone calls on main office phone lines including needs for operator assistance, provide system administrator support for telephone system including voicemail, automated attendant and scheduling assistance of telephone programming, changes and trouble reporting.

2. GENERAL CLERICAL SUPPORT: provide all general administrative support to include mail processing support, interoffice packets and overnight / courier service to area office and Milwaukee, maintain postage meter, fax distribution, routine filing with adherence to record retention policies, maintenance of office supply stock levels, maintenance of branch petty cash and issuance of branch checks. Provide shipping / receiving support for office, including UPS / courier duties. Arrangements for special meetings/training on an as required basis.

3. FACILITY SUPPORT: provide a professionally-maintained office environment. Responsible for repairs and maintenance of building and office equipment. Responsible for asset safekeeping, asset tagging and annual physical count. In addition, directly supervises service providers to include: janitorial, lawn, snow removal, vending, etc.

4. WORD PROCESSING: provide word processing support for location staff requests, i.e. letters, memos, short proposals.

5. CONTRACT BOOKING: provide installation contract booking support to include creation of required documents (certificates of insurance, bid bonds), contract folder or job book preparation, verifying compliance with area contract booking procedures.

6. AREA SUPPORT: provide administrative support for ongoing programs in the local office, for area management team when they are in the local office, as well as supporting requests from Area Office Administration.

7. HUMAN RESOURCES SUPPORT: may be responsible for new hire processing, including orientation, introduction to company benefits and processes, i.e. time and expense reporting, etc., maintain applicant flow logs, coordinate local Workers Compensation Claims to Area office for processing.

ADDITIONAL DUTIES: Perform other administrative support as appropriate for the specific field location. (Requirements may vary dependent upon organizational structure of a location).

  • **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
  • **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a clients business needs and requirements.**

Benefits:


For information and details on employment benefits offered with this position, please visit

here . Should you have any questions/concerns, please contact our HR Department via our secure website .

California Pay Equity:


For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website

here .

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise,

please contact our HR Department .

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).

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