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Clerk - Adult Education

3 months ago

South Portland, United States South Portland School Department Full time

SUMMARY: Serves as administrative support to the Director and staff of South Portland Adult Education. Conducts data-entry, maintains files, orders supplies, makes photocopies, assists with events, and interfaces directly with adult students. ESSENTIAL DUTIES AND RESPONSIBILITIES: (Other duties may be assigned.) Serve as the receptionist of South Portland Adult Education. Make and receive telephone calls, take messages, route calls, check voicemail, and greet visitors. Provide administrative support to the Director and Program Coordinator. Enter student intake and attendance data online. Update What’sApp group lists. Maintain student paper files and other files. Organize electronic files/paper files of external opportunities/fliers for students. Order and track office and instructional supplies using purchase orders. Keep supplies organized. Assist teachers with photocopy requests. Make photocopied packets for students. Assist with keeping website and other print publications up-to-date. Help with events such as adult education graduation and other students/staff celebrations. Attend MDOE office hours for administrators. Evening hours required (agreed upon and typically a set schedule of one or two evenings/week). Additional duties as required by the Director or designee. SUPERVISORY RESPONSIBILITIES: None. QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED). Previous administrative experience in a school or organization serving adult students is preferred. Ability to speak one or more of the following languages a plus: Portuguese, French, Lingala, Spanish. LANGUAGE SKILLS: Ability to write routine reports and correspondence and read and interpret documents. MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. OTHER SKILLS and ABILITIES: Ability to word process at 55 words per minute. Ability to operate a personal computer and related software. Ability to get along with other people. Ability to develop effective working relationships with students, staff, and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and Board of Education policies. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is almost continuously required to sit, walk, stand, talk or hear. The employee is occasionally required to reach with hands and continuously will repeat the same hand, arm or finger motion many times as in word processing. Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. TERMS OF EMPLOYMENT: Position is a grant-funded 37.5 hours/week position; (52) week work year with salary and benefits established by the negotiated agreement between the Board of Education and the South Portland Clerks Association. EVALUATION: Employee will be evaluated annually by the Director. The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individual currently holding this position and additional duties may be assigned. Maine State Criminal History Record Check (CHRC) authorization required, which cost $70. Website: Maine Department of Education . #J-18808-Ljbffr