Discovery Clerk

We are seeking a highly organized and detail-oriented Discovery Clerk to join our team at the State of Oregon. As a key member of our office, you will be responsible for assembling, organizing, and preserving discovery and case materials in support of client and Trial Office needs.

• Assemble, organize, and preserve discovery and case materials
• Handle incoming notifications for new discovery to be added to the database
• Receive e-discovery/physical documents/data storage devices
• Accurately chronicle all discovery/evidence produced to the defense
• Process e-discovery and physical discovery, upload or scan and enter e-discovery into our on-line database (or make available through alternative method), preserving original data
• Review discovery and case materials to determine what information needs to be redacted to comply with Oregon Victims' rights and Oregon law before disclosing to clients
• Use case management system to create and modify discovery letters
• Collect, compile, process, and distribute discovery and case materials to attorneys, clients, staff, and other agents of the defense team
• Identify additional evidence that is mentioned in reports that has not yet been requested from law enforcement agencies
• Assist clients, staff, and agents of the defense with access to case materials
• Assist attorneys with preparation for hearings and trials
• Collaborate with attorneys to review, organize indexes, redact, and prepare pertinent evidence for disclosure/discovery and for use in court
• Utilize several software and case management systems to organize photos, video, and audio files received from law enforcement agencies
• Flag relevant, probative footage frames of either an inculpatory or exculpatory nature for further review by paralegals and attorneys
• Digitize case files, designate electronic storage locations and create hyperlinks to assist attorneys with easy access and create a detailed table of contents for video redaction including what was redacted and the reason
• Download evidence from secure servers and portals, convert to universal file extensions, and import into compatible redaction software programs based on the file type and itemize and index each item of evidence
• Update and modify discovery logs with Bates numbers, pertinent dates, and locations of items, as well as notes about specific items from law enforcement agencies
• Collaborate with attorneys, paralegals, and IT to ensure uniformity of procedures and practices Office-wide relating to discovery
• Maintain documentation regarding work processes and cross-train staff as appropriate

• Three (3) years of administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis
• An associate degree in general office occupations and two (2) years of administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis
• An equivalent combination of education and experience

• Bi-lingual, Spanish/English speaking and writing, preferred
• Demonstrated excellence in customer service
• Must have strong and clear communication skills (written, verbal, non-verbal, listening)
• Ability to multi-task and demonstrate flexibility through prioritization and problem solving
• Must be highly organized and resourceful
• Strong attention to detail
• Proficiency with Microsoft tools

• An agency that supports and encourages work/life balance and overall wellness
• Employer-paid health insurance, vacation, and sick leave, eleven paid holidays, three paid personal days, flexible spending accounts, and an employer contribution retirement plan