Specialist

3 weeks ago

Glastonbury, United States Insignia Waste Holdings, LLC Full time

Title & Location:

AP & AR Specialist (Finance)

Greater Hartford Area, CT

Company & Role:

Insignia Waste Holdings, LLC (IWH) www.insigniawaste.com is a growing portfolio of synergistic Environmental Services, Waste & Recycling investments across the broader industry with a focus on Venture Capital and Private Equity backed deals.

Insignia Waste Holdings, LLC is seeking a responsible and motivated accounting professional to join our finance team. The AP/AR Specialist is responsible for timely and accurate payable and receivable functions as well as collections (business to business). The AP/AR Specialist will be an experienced team player with excellent customer service skills. The individual must have the ability to manage and analyze complex and high volumes of data and be deadline oriented with a high level of accuracy. Ensures adherence to company policies.

Great exposure to entire leadership team & opportunity to work across multiple lines of business.

Responsibilities:

Accounts Payable Processing:

  • Manage the accounts payable process, from invoice entry to timely vendor payment.
  • Process external, internal invoices and ACH payments with accurate coding.
  • Collaborate and educate internal customers on proper account coding to confirm classifications.
  • Ensure integrity of outgoing payments and cash flow.
  • Request W9s and other documentation to ensure authorized payments.
  • Work to resolve vendor issues promptly and courteously.

Accounts Receivable Processing:

  • The ability to process & record all cash, credit card & ACH receipts from customer payments
  • Generate statements for customers and ensure receipt
  • Provide excellent customer service to agencies in tracking and collecting past due accounts
  • Reporting performance records and evaluations to HR and senior management
  • Assist with mail sorting (both USPS and email) and file and/or upload accordingly
  • Provide schedules and reports required for annual financial audit and tax return.
  • Perform other duties as assigned by the Accounting Manager.

Other:

  • Proficient with other necessary bookkeeping tasks including daily bank reconciliations and credit card/expense management
  • Prior experience with QuickBooks and/or QuickBooks Online is a plus.

Insignia Waste Holdings, LLC - Portfolio Companies & Affiliates

  • Be proficient in both Microsoft Word & Excel.
  • Have good communication skills including prior experience in dealing with vendors, customers, and co-workers.
  • Be willing to participate, on occasion, with other light office-type work including answering phones.
  • Be a self-starter, with the ability to work without direction to meet deadlines and expectations.
  • Perform other duties and projects as assigned by management
  • Participate in additional ad hoc projects, as needed

Required Technical Skills:

  • Education & Experience: Highschool or GED required; Bachelor's Degree in Finance,

Accounting, or related discipline preferred; minimum of 3 years of related experience working directly in a general ledger & accounting, finance environment

  • Computer literate including extensive experience with Excel, QuickBooks; various operating systems for data mining.
  • Some knowledge of generally accepted accounting principles (GAAP) with the ability to research accounting, payroll, and sales tax issues across multiple states
  • Strong written and verbal communication skills are required; the applicant must possess strong interpersonal skills necessary to communicate with most levels of the organization but also represents the company to our external customers & vendors
  • Ability to work with virtual teams and across geographic boundaries

Reports to: Finance Manager

Background Desired: Waste/Recycling, Logistics/Supply Chain, Multi-Family, Automotive

Compensation: Commensurate with Experience

For all interested candidates, please submit your resumes to the following…

Contact: info@insigniawaste.com

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Expected hours: No more than 40 per week

Benefits:

  • 401(k)
  • 401(k) matching
  • Paid time off

Experience level:

  • 3 years

Schedule:

  • 8 hour shift
  • Day shift
  • Monday to Friday

Experience:

  • Accounting: 2 years (Preferred)
  • Microsoft Excel: 1 year (Preferred)

Work Location: In person

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