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Financial and Grant Administrator
1 month ago
Overview
The Tufts Center for Study of Drug Development (Tufts CSDD) is an academic, multi-disciplinary non-profit research center based within the Tufts University School of Medicine. Tufts CSDD conducts grant-funded empirical research on drug development trends, strategies, practices, and outcomes, provides educational programs and information to help drug developers, regulators, and policymakers improve the quality and efficiency of pharmaceutical development, review, and utilization.
CSDD is seeking an experienced Financial Administrator/Bookkeeper to manage financial activities including invoicing, paying expenses, monitoring grant payments, managing budgets, and reporting.
What Youll Do
Specifically, using Tufts University financial systems, the Financial Administrator/Bookkeeper is responsible for the following:
Process grant awards
Prepare and send Invoices
Enter and process payables and collections
Enter and process faculty and staff travel costs, and expense reimbursements
Process credit card transactions/purchases
Process contractor, freelancer and vendor payments
Process subscription orders, report purchases and credits
Process registrations for professional development programs
Handle all entries into university systems (e.g., requisition, procurement, grant management, travel cost and financial management)
Monitor staff time sheets and track staff vacation, personal and sick time
Assist with the onboarding of new staff
Meet with customers to discuss payment terms and address discrepancies and issues
Follow up with customers to collect payments for overdue invoices and payments
Work with principal investigators to establish grant budgets, resource allocations and grant expenses
Reconcile financial reports for each project
Prepare and discuss financial forecasts and budgets
Conduct month-end, quarterly- and year-end financial closings
Collaborate with other University admin departments to coordinate finance and contracting activity
Basic Requirements:
3+ years related experience in bookkeeping and accounting
Advanced skills and experience using Microsoft Excel and Quickbooks Online Version to perform basic accounting and financial tracking and reporting; bookkeeping experience
Comfort level handling multiple projects simultaneously
This is a remote position but we prefer a candidate who is based in the New England area
Very organized and detail-oriented
Must have experience managing federal grants
Strong data entry skills
Preferred Qualifications:
Experience with other Microsoft Office Suite tools (Word, PowerPoint, etc.) and virtual meeting platforms
Strong organizational and follow-through skills
Experience working in an academic institution setting entering, processing and tracking financial data and information
Bachelors degree in a related field