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Fiscal Coordinator

2 months ago

Salt Lake City, United States Salt Lake County Full time

Job Description:

Salt Lake County A career with a purpose in the community you love

Salt Lake County invites you to explore our exciting career opportunities. We seek highly enthusiastic individuals to enrich our County with your experience and talent. If you enjoy working in a team environment that is committed to changing the lives of its community, please keep reading.

What it is like to work here:

At Salt Lake County our culture is woven into all aspects of our work and our employees lives, from the way we treat each other to the way we support the community. To promote and foster a fun and healthy work environment, we appreciate employees through great benefits, a healthy work life balance and room to grow and develop.

Surround yourself with:

Peers who are motivated to make a difference in the lives of those we serve. We serve Salt Lake County and envision a safe and beautiful place for all to live work and have fun. Salt Lake County is about connecting people and championing our community. Community is more than a place its our heart and service that bring us together.

We encourage work-life balance:

Working for Salt Lake County is more than just a paycheck. A career with us includes several benefits and perks. We support our employees with 12 Holidays, up to 24 vacation days, 12 sick days and one personal day every year.

Additional Benefits include:

  • Retirement options for hybrid pension/401(k) or 401(k) only with a 10% contribution

  • Medical coverage including a 100% county paid premium option-Dental and Vision coverage including coverage for adult designees

  • Health Savings account with a County contribution up to $1200/year, Flexible Spending Account

  • 100% county-paid Long-Term Disability and Short-Term Disability option

  • Professional Development

  • Plus: Onsite medical clinic, childcare and gym, hospital insurance, pet insurance, auto and home insurance, and discounts at County facilities.

JOB SUMMARY

Performs a variety of fiscal and administrative support functions that may include purchasing, accounts payable and receivable, payroll, budget management, and other fiscal areas.

MINIMUM QUALIFICATIONS

Three (3) years of related experience in purchasing, accounts payable and receivable, payroll, and other related fiscal duties; OR an equivalent combination of related education and experience.

Due to the nature of this position, the successful applicant must pass a required pre-employment background check and subsequent mandatory background checks in accordance with current County Human Resources policy requirements.

ESSENTIAL FUNCTIONS

  • Performs purchasing functions that involve processing purchase requests, verifying invoices, processing payments to vendors, maintaining documentation, and assisting other staff with purchasing activities.

  • Closes monthly expenditures, reviews petty cash accounts, and conducts annual controlled asset audits.

  • Coordinates purchasing details with vendors and monitors contracts and payments for compliance. Authorizes payments.

  • Assists with preparing and processing payroll; answers payroll questions and provides training, instruction, and assistance to staff in payroll procedures and check distribution. Assists with benefit enrollment. May act as hiring manager.

  • Assists the Fiscal Manager and administrative staff in preparing Division budgets and fiscal program development plans.

  • Maintains fiscal and payroll records and performs backup accounting functions.

  • Performs Division-wide purchase card reconciliations and postings. Completes necessary Journal Voucher adjustments. Reviews for compliance with established policies and procedures.

  • Reviews and submits paperwork for bid processes and tracks purchases until completed and paid.

  • Process all purchase requisitions, obtain small-cost purchase order numbers, process bid information, and forward invoices to the Auditors office for payment.

  • Maintains special accounts such as subscriptions and publications, merchandise receipts, pricing, travel, education, etc. ensuring proper documentation, authorization, and adherence to fee structure.

Knowledge of:
  • County fiscal and purchasing and budget procedures
  • County payroll processes, policies, and procedures
  • General accounting principles and procedures
  • Business math
  • Research and data collection techniques
  • Contract administration
  • Budget preparation and administration
  • Computer spreadsheet and word processing software

Skills and Abilities to:

  • Perform mathematical and accounting computations

  • Communicate effectively both verbally and in writing

  • Interpret and follow complex written and oral procedures and instructions

  • Develop and present clear and precise reports

  • Use and manipulate spreadsheet and database programs

  • Develop and maintain detailed financial systems

  • Plan, organize, and prioritize work assignments to meet deadlines



Additional Information:

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

Work duties are typically performed in a general office setting.

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