fiscal assistant i

Requisition No:

Agency: Department of Health

Working Title: FISCAL ASSISTANT I

Pay Plan: Career Service

Position Number:

Salary: 32, ,036.00

Posting Closing Date: 08/13/2024

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Thank you for your interest in career opportunities with the Florida Department of Health in Pasco County. If you are looking to establish a successful career in Public Health, you have come to the right place. Many of our innovative and successful health programs are recognized throughout Florida. We hope you decide to join our team Applicants will be contacted directly if selected for an interview.

The incumbent is part of a global public health organization and is expected to support the Florida Department of Health in Pasco County in its mission to protect, promote and improve the health of all people in Florida through integrated state, county and community efforts and its efforts and its vision to be the Healthiest State in the Nation. Furthermore, the incumbent is expected to incorporate the agency values of Innovation, Collaboration, Accountability, Responsiveness and Excellence in all aspects of their work.

Your Specific Responsibilities:

Responsible for updating the budget module to ensure payroll reallocation is correct by employee EAR/DAR activity on a biweekly basis or as needed and communicate to staff if correction is needed. Preparation and review of the monthly spending plans for current and subsequent fiscal years as requested. Discuss on a quarterly basis significant variance with Administrative Services Director and suggest corrective action plan. Ensure spending plan(s) is updated in FIRs by the 8th of the month following the end of the quarter for CHD Administrator to review and approve by the due date currently 10th of the month. Also ensuring expenditures do not exceed allotment balances. Assist with preparing the Annual Core Contract between the State of Florida and the Pasco County Government. Review and monitor contract management reports and identify any potential problem areas. Coordinates the preparation of the quarterly variance report & memo for the County as required in the Core Contract. Prepare and submit Core Contract amendments as required in a timely and accurate manner. Coordination of the establishment and validation of Other Cost Accumulator (OCA) and Expansion Option (EO) codes and providing internal worksheets for fiscal staff and Division Directors to assist in the accurate recording of accounting transactions and analysis of monthly reports.

Responsible for preparing WIC Monthly Report of Program operations, the Dietetic Internship Addendum Report, and the Healthy start monthly financial reports for grant reimbursement. Ensures accuracy and timeliness of data and submits WIC reports to the State Office within established guidelines. Reviews expenditures for correctness and gathers supporting documents for compiling each report. Identify discrepancies and works with the program managers to resolve. Maintaining a fiscal filing system, complete, logically organized, and accessible for the purposes of program audits. Develops tools to assist programs (WIC, DI, and Healthy Start) in monitoring fiscal activities.

Assisting with development of budgets for special projects, programs or grants. Prepare and review (TR20 & TR21) uploads posting of operating budgets and estimated revenues to FLAIR. Updates Budget in FLAIR and/or Budget Module reviewing monthly and more importantly one month before the end of the quarter reflecting budget changes in revenues and expenditures. Monitor the OCA Cash Balance report in FIRS ensuring balances are accurate. Ensure the end of Schedule C Federal OCA grant period that the OCA balance is zero. Ensure by June 30, State General Revenue and other categorical revenues have no negative cash balances preparing code sheets TR58 or TR96 needed. Back up contact to open the safe to provide change to clerks as needed.

Responsible for uploading vouchers schedules each morning into AXIOM, assembling package for mailing to the Chief Financial Office and maintaining the voucher/warrant log. Creates folders of each voucher for filing as the official DOH record of all entries made through FLAIR and MFMP processes. Audit, log, and mail warrants ensuring checks are in compliance with F.S and DOH Finance and Accounting Internal Operating Procedures IOP Retrieve and assemble the FLAIR daily input summary report for supervisor and payables review.

Assist working with Level 4 managers, program managers, and leadership staff, utilizing the FIRS budget module to prepare the DOH-Pasco Annual Operating Budget of $12,000,000. Meets with program managers on a quarterly basis to review and provide guidance on status of budgets. Coordinate FIR's budget and report training for L4 managers at least annually. Review and makes recommendations relating to budget requests submitted by managers and/or Division Directors.

Act as the backup in ensuring all invoices are processes timely in compliance with Florida Statute and DOH Finance and Accounting Internal Operating Procedure IOP , ensuring that the appropriate object codes and cost accumulators are used according to DOH policy. Performs as Scoped Accountant Approver on P-Card purchases ensuring transactions are processed within 10 days after transaction is recorded in FLAIR in compliance with DOHP Assist with F&A duties as required by the F&A department in ensuring compliance and procedures are followed.

Performs other duties as required including serving as the Finance Chief in the Incident Command Structure and the primary Budget approver in My Florida Market Place for all DOH-Pasco orders.

Required Knowledge, Skills, and Abilities:

N/A

Qualifications:

Minimum - High School or GED, must have budgeting and accounting experience

Preferred - Associates degree

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

7509 State Road 52

Hudson, FL 34667

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;

Your take home pay can be significantly influenced by your insurance premiums. Compare your current premium with the State of Florida employee premiums

• Monthly employee premium for the standard PPO/HMO:
• Single coverage is $50
• Family coverage is $180
• Monthly employee premium for the High Deductible Health Plan PPO/HMO:
• Single coverage is $15
• Family coverage is $64.30
• Retirement plan options, including employer contributions

(For more information, please click );

• Flexible Spending Accounts;
• Tuition waivers;
• And more

For a more complete list of benefits, visit

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website:

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section , F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section , F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.