HR Administrator
3 weeks ago
EMPLOYMENT REQUIREMENTS:
Bilingual English and Japanese (Read and Write)Must
Position can be done in either our Manhattan office or Staten Island.
Part time.
Required Skills:
Strong verbal and written communication skills- fluent in English & Japanese
Proficiency with: Excel, PowerPoint, Word
Demonstrated ability to work collaboratively on a team
Self-motivated with a willingness to take ownership of issues and their resolution
Detail oriented with good organization skills
Excellent administration and organizational skills
Job Summary:
Office Management:
Ensure the office environment is appropriate to support the business function
Professional environment is maintained
Support services are functional and stocked appropriately
Management of office costs (control and negotiation)
Meeting catering
Plan, organize and manage events including but not limited to; internal and external social events throughout the year and the annual Holiday party
General Affairs/Administrative Support:
Manage internal Salesforce/Ringi approval process, for purchases and other requests
Ensure incoming telephone calls are managed professionally and courteously and are passed on to their intended recipient in a timely manner, whilst ensuring all sales/unsolicited calls are screened and managed
Maintain supplies
Coordinate employee training and development programs with the supervisor
Generate EEO-1 report annually
Administering and review internal documents for approval
Support subsidiary entity as the regional headquarter
Arrangement for the business cards
Office environment administration including meeting OSHA, procuring and maintaining office supplies (stationery, pantry supplies)
Human Resources:
General HR Admin; administer all current employee documentation.
Support Recruiting with scheduling interviews and other recruiting activities as required
Support employee enrollment , change and cancellation to the company sponsored health and insurance benefit plan and plan annual renewal.
Participate new hire orientation as needed
Process optimization and improvement
Development, implementation and administration of new tools to support the HR and Operations function and wider organization
Following local laws and business requirement changes pertaining to covid-19
Coordination of Visa procurement and renewal of Local and expat employees
Executive Secretary to CEO and Head of HR tasks: 30%
Schedule management
Incoming phone call screening
Book travel and coordinate logistics
Arrangement of business lunch/dinner meeting
Organizing meeting documents
Visitor support
Management of listing of year end greeting card recipients
Recording list of visitor information (name, company, title, date and time)
Other tasks requested by the member of the department
Submit expenses and purchasing orders
Join meetings and calls as needed to take notes and track action items
Other tactical and strategic tasks assigned by the CEO or head of HR
Schedule: Monday-Friday 9-4 including a one hour paid lunch break
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