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Administrative Assistant/Accounts Payable Assistant
1 month ago
Summary:
Provide secretarial and administrative support to one or more managers or departments.
Essential Duties and Responsibilities:
* Type variety of documents, many highly confidential documents. Maintain/set-up sophisticated filing systems, supervisor's personal files, etc.
* Answer phones - screen/handle routine and/or noncritical items, pass others on to supervisor.
* Maintain supervisor's calendar; schedule/confirm meeting dates, etc. Arrange travel, hotel, and car reservations and prepare itineraries.
* Take/transcribe meeting minutes and other dictation. Photo-copy documents as required.
* Compare invoices/receipts against purchase orders for quantity and unit pricing for vendor payment.
* Able to meet payment deadlines for vendors
* May compile and prepare various reports for supervisor's use (requires analysis and comparison of data).
* Coordinate and process general administrative work (time sheets, vacation requests, supply requisitions, etc.) for supervisor's signature.
* Perform additional assignments per supervisor's direction.
Supervisory Responsibilities:
None
Requirements:
Working knowledge of business procedures, letter/report formats, general bookkeeping or arithmetic and ability to type 65-70 wpm accurately and take dictation. Able to use Excel spreadsheets to track and compare invoices.
Education and Experience:
High school diploma, plus 1-2 years business/secretarial school or equivalent combinations of training and experience with minimum 3 years secretarial and administrative experience including business writing and research responsibilities.
Safety Considerations:
Employee typically works in an office environment and is not exposed to extreme environments. Employee may be required to lift objects up to 10 pounds on a non-routine basis. Employee must practice good ergonomic principles to prevent illnesses such as carpal tunnel and back injury from minor task performance.
Equal Opportunity Employer, including disabled and veterans.
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