Administrative Assistant/Accounts Payable Assistant

1 month ago


San Antonio, United States Phillips & Jordan Full time

Summary:

Provide secretarial and administrative support to one or more managers or departments.

Essential Duties and Responsibilities:

* Type variety of documents, many highly confidential documents. Maintain/set-up sophisticated filing systems, supervisor's personal files, etc. * Answer phones - screen/handle routine and/or noncritical items, pass others on to supervisor. * Maintain supervisor's calendar; schedule/confirm meeting dates, etc. Arrange travel, hotel, and car reservations and prepare itineraries. * Take/transcribe meeting minutes and other dictation. Photo-copy documents as required. * Compare invoices/receipts against purchase orders for quantity and unit pricing for vendor payment. * Able to meet payment deadlines for vendors * May compile and prepare various reports for supervisor's use (requires analysis and comparison of data). * Coordinate and process general administrative work (time sheets, vacation requests, supply requisitions, etc.) for supervisor's signature. * Perform additional assignments per supervisor's direction.

Supervisory Responsibilities:

None

Requirements:

Working knowledge of business procedures, letter/report formats, general bookkeeping or arithmetic and ability to type 65-70 wpm accurately and take dictation. Able to use Excel spreadsheets to track and compare invoices.

Education and Experience:

High school diploma, plus 1-2 years business/secretarial school or equivalent combinations of training and experience with minimum 3 years secretarial and administrative experience including business writing and research responsibilities.

Safety Considerations:

Employee typically works in an office environment and is not exposed to extreme environments. Employee may be required to lift objects up to 10 pounds on a non-routine basis. Employee must practice good ergonomic principles to prevent illnesses such as carpal tunnel and back injury from minor task performance.

Equal Opportunity Employer, including disabled and veterans.


  • Accounts Payable

    3 weeks ago


    San Antonio, United States VIP Tech Full time

    Job DescriptionJob DescriptionJOB SUMMARY:The Accounts Payable Specialist provides both administrative and financial support to the organization by processing payable transactions, and monitoring accounts payable functions to ensure timeliness and accuracy. JOB FUNCTIONS AND RESPONSIBILITIES:Codes expense invoices with general ledger account numbers after...

  • Accounts Payable

    2 weeks ago


    San Antonio, United States VIP Tech Full time

    Job DescriptionJob DescriptionJOB SUMMARY:The Accounts Payable Specialist provides both administrative and financial support to the organization by processing payable transactions, and monitoring accounts payable functions to ensure timeliness and accuracy. JOB FUNCTIONS AND RESPONSIBILITIES:Codes expense invoices with general ledger account numbers after...


  • San Diego, United States TriMark USA Full time

    Why you’ll love it here! + Benefits include Medical, Dental, Vision, Tuition Reimbursement, Pet, and Legal Insurance. ***: - Located in San Diego, CA - Full-Time - In Office We are seeking a detail-oriented and motivated individual to join our finance team in the role of Associate Accounts Payable Administrator. This entry-level position is perfect for...


  • San Antonio, United States Teamshares Full time

    MGR Accounting Recruiters, a Teamshares Network company, is searching for an Accounts Payable Clerk for a client in San Antonio. Responsibilities Process accounts payable invoices accurately and efficiently using Foundation accounting software. Match purchase orders with invoices to ensure accuracy and completeness of transactions. Reconcile vendor...


  • San Antonio, United States MGR Full time

    Job DescriptionJob DescriptionMGR Accounting Recruiters is a leading recruitment agency dedicated to connecting talented individuals with top-tier companies. Our client, a dynamic organization in the construction industry, is seeking a detail-oriented and efficient Accounts Payable Clerk to join their team.Responsibilities:Process accounts payable invoices...


  • San Antonio, Texas, United States Solugenix Corp Full time

    Accounts Payable AccountantSan Antonio, TX (Onsite)6-Month ContractJob ID Solugenix is assisting a client, a prestigious and large investment management company in their search for an Accounts Payable Accountant. This is a


  • San Antonio, United States All County Ranch Property Management Full time

    Job DescriptionJob DescriptionWe are seeking an Administration Assistant to join our team! Starting out as a part-time team member, eventually moving into one of our full-time positions. You should be honest, dependable, organized and a quick learner; looking to grow with an organization. Must be able to work without constant supervision, possess good...


  • San Diego, United States San Diego Restaurant Group Full time

    Job Overview: We are a growing restaurant group seeking a detail-oriented Accounting Assistant to join our team. This is an ideal position for a college student interested in accounting or business. No experience is required, just an eagerness to learn! **Duties**: - Data Entry - Payment Processing - Vendor Relations and Reconciliations - Assisting with...


  • San Antonio, United States 005 Southwest Business Corporation Full time

    SWBC is seeking a talented individual to perform review of accounts payable general ledger coding to confirm accuracy; research as necessary questions arising from outstanding reconciliation items and variance analysis; and works with business leaders to write business requirements and test general ledger enhancements. The Accounts Payable Manager ensures...


  • San Antonio, United States Solugenix Corp Full time

    Accounts Payable Accountant San Antonio, TX (Onsite) 6-Month Contract Job ID 2024-9765 Solugenix is assisting a client, a prestigious and large investment management company in their search for an Accounts Payable Accountant. This is a 6-month contract opportunity based out of San Antonio, TX (Onsite). Qualifications: Requires a minimum of 2 years...


  • San Antonio, United States Solugenix Full time

    Job DescriptionJob DescriptionAccounts Payable AccountantSan Antonio, TX (Onsite)6-Month ContractJob ID 2024-9765Solugenix is assisting a client, a prestigious and large investment management company in their search for an Accounts Payable Accountant. This is a 6-month contract opportunity based out of San Antonio, TX (Onsite).Qualifications:Requires a...

  • Accounts Payable

    4 days ago


    San Diego, United States ProTec Building Services Full time

    **Job Summary**: Accounts Payable is responsible for all accounts payable functions of the company, including but not limited to processing invoices, cutting checks, reconciliation of vendor statements, and monthly Accounts Payable accruals. Provide support to the accounting department and assist as needed. **Skills and Abilities**: - **Accounts Payable...


  • San Antonio, United States Frost (CullenFrost Bankers) Full time

    Job Description It's about interactions more than transactions. Are you known as an organized individual? Do you enjoy working independently and with a team? Do you enjoy working in a fast-paced environment? If so, then the Accounts Payable Specialist role may be right for you! At Frost, it's about more than a job. It's about having a flourishing career...


  • San Antonio, United States Creative Financial Staffing Full time

    Our client in San Antonio, Texas is looking to add an Accounts Payable Specialist to their team. They currently run 8 entities this is a high-volume, fast-paced environment. They are looking for a detail-oriented and an individual who is eager to learn to join their team! GREAT OPPORTUNITY FOR NEW GRADS!! Primary Responsibilities Managing corporate...


  • San Bernardino, United States Supreme HR Service Full time

    RESPONSIBILITIES - Overview: The Accounts Payable Specialist is responsible for managing all aspects of the accounts payable function within the company's organization. Enters vendor/supplier data and details, invoices, payment terms, purchase orders (POs), credit card invoicing, employee expense reports, service contracts, inter-company transfers,...


  • San Antonio, United States Lonestar Electric Supply Full time

    Job DescriptionJob DescriptionDescription:Job Title: Administrative Assistant-CreditCompany: Lonestar Electrical SupplyLocation: San Antonio, TexasJob Type: Full-timeEEO Class: Administrative Support WorkersVETERANS ARE ENCOURAGED TO APPLY Lonestar Electric Supply is seeking an experienced and highly organized Administrative Assistant to help support our...


  • San Antonio, Texas, United States Frost (CullenFrost Bankers) Full time

    Job Description It's about interactions more than transactions. Are you known as an organized individual? Do you enjoy working independently and with a team? Do you enjoy working in a fast-paced environment? If so, then the Accounts Payable Specialist role may be right for you At Frost, it's about more than a job. It's about having a flourishing career where...


  • San Antonio, United States Addison Group Full time

    Job DescriptionJob DescriptionJob Title: Accounts Payable SpecialistLocation: San Antonio, Texas (on-site)Pay Rate: up to $23 / hourInternal Job ID: 10026415Addison Group is seeking an Accounts Payable Specialist for our client in San Antonio, Texas. This role is a direct-hire position paying up to $23 per hour contingent on relevant...


  • San Antonio, United States Addison Group Full time

    Job DescriptionJob DescriptionJob Title: Accounts Payable SpecialistLocation: San Antonio, Texas (on-site)Pay Rate: up to $23 / hourInternal Job ID: 10026415Addison Group is seeking an Accounts Payable Specialist for our client in San Antonio, Texas. This role is a direct-hire position paying up to $23 per hour contingent on relevant...


  • San Antonio, United States Addison Group Full time

    Job DescriptionJob DescriptionJob Title: Accounts Payable SpecialistLocation: San Antonio, Texas (on-site)Pay Rate: up to $23 / hourInternal Job ID: 10026415Addison Group is seeking an Accounts Payable Specialist for our client in San Antonio, Texas. This role is a direct-hire position paying up to $23 per hour contingent on relevant...