Administrative Assistant

2 weeks ago


Forked River, United States Community Options Full time
Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 12 states.

We are seeking a highly skilled Administrative Assistant/Receptionist to join our team in Forked River, NJ . The Administrative Assistant provides administrative and secretarial support including arranging meetings, conferences, obtaining supplies, coordinating direct mailings, and working on special projects.

Starting pay is $15.50 per hour

Responsibilities

  • Screen incoming calls, denote detailed messages, and transfer calls to appropriate staff members
  • Order office supplies and maintain office equipment
  • Establish, develop, and maintain filing system
  • Retrieve information from files when needed
  • Organize and prioritize large volumes of information and calls
  • Respond to requests for information
  • Complete typing and copying as needed for management staff
  • Maintain a neat and orderly office and reception area
  • Work independently and within a team on special non-recurring and ongoing projects
  • May be required to take mail to the post office using own vehicle
  • Maintain conference room usage log
  • Check fax machine and distribute faxes to appropriate people
  • Employees must cooperate with the licensee and department staff in any inspection, inquiry or investigation
  • Additional tasks and responsibilities may be assigned
Minimum Requirements
  • High School Diploma or GED
  • Two years of related administrative experience
  • Valid driver's license with a satisfactory driving record
  • Proficient in Microsoft Office Suite
  • Ability to type 50+ words per minute
  • Must have high level of interpersonal skills to handle sensitive and confidential situations
  • Position continually requires demonstrated poise, tact, and diplomacy
  • Excellent verbal and written communication skills
  • Independent judgment is required to plan, prioritize, and organize diversified workload
  • Ability to prioritize workload with excellent time management skills
  • Ability to deal with individuals from all levels of the organization
Working Conditions
  • Occasional overtime required
  • May travel utilizing own vehicle
  • Occasionally lift up to 15 pounds
Why Community Options?
  • Competitive Insurance Benefits (Medical, Dental, Vision)
  • Paid Holidays-Including a Birthday Holiday
  • Generous PTO
  • Employee Incentive & Discount Programs
  • 403b Retirement Plan
  • Incredible career growth opportunities


Send resume to: Resumes-NJCOE@COMOP.ORG

Community Options is an Equal Opportunity Employer M/F/D/V

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