Administrative Assistant Senior

2 weeks ago

St Paul, United States Allina Health Full time
Number of Job Openings Available:
1
Date Posted:
August 27, 2024
Department:
84000600 Administration
Shift:
Day (United States of America)
Shift Length:
8 hour shift
Hours Per Week:
40
Union Contract:
Non-Union
Weekend Rotation:
None
Job Summary:
Allina Health is a not-for-profit health system that cares for individuals, families and communities throughout Minnesota and western Wisconsin. If you value putting patients first, consider a career at Allina Health. Our mission is to provide exceptional care as we prevent illness, restore health and provide comfort to all who entrust us with their care. This includes you and your loved ones. We are committed to providing whole person care, investing in your well-being, and enriching your career.
Key Position Details:
  • 1.0 FTE, 8-hour day shifts and no weekends
  • Position will be 8a - 430p with some flexibility
  • Onsite position based at the St. Paul EMS headquarters (Grand Ave)
  • Heavy emphasis on Excel advanced use and pivot tables
  • Position will require someone who is able to work independently
Job Description:

Performs department support through management of clerical duties, administrative tasks, scheduling, calendar management, and other department tasks. Maintains data bases and generate reports. May perform client scheduling and receptionist duties.

Principle Responsibilities
  • Performs clerical tasks.
    • Completes tasks such as typing, preparation of documents, mailing.
    • Answers phones and make client / business associate calls.
    • Maintains client records.
    • Performs billing tasks, and compile data.
    • Maintains databases and Excel spreadsheets.
    • Generates reports.
  • Provides department support.
    • May schedule patient / client visits.
    • May perform receptionist and check-in function.
    • May order supplies.
    • May coordinate meetings, conferences, presentations, travel arrangements.
    • May have responsibility for assigned projects.
    • May manage employee and leader schedules and calendars.
    • May write correspondence to internal customers, or to clients or business associates.
    • May manage provider schedules, expenses and / or education tracking.
    • May manage department timecards.
    • May manage department website.
  • Other duties as assigned.
Required Qualifications
  • Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description
  • 2 to 5 years in administrative support or secretarial experience
  • 2 to 5 years in Microsoft Office functions and computer technology
Preferred Qualifications
  • High school diploma or GED
  • Associate's or Vocational degree in related field
  • 2 to 5 years in electronic medical record experience
Physical Demands
  • Light Work:
  • Lifting weightUp to 20 lbs. occasionally, Up to 10 lbs. frequently

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