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Supply Chain Procedural Area Specialist

3 months ago

Santa Fe, United States Presbyterian Healthcare Services Full time

Overview:

NOW HIRING A Supply Chain Procedural Area Specialist


We are looking for a Supply Chain Procedural Area Specialist, dedicated to a specific clinical procedural area (Operating Suite, Cath Lab, etc.). This role requires an ability to flourish in a demanding fast-paced environment. One must be organized, detail-oriented, and have and have an ability to navigate a complex dynamic. Excellent communication skills are a must, as this role routinely engages with clinicians and physicians. This position is accountable for managing assigned inventory areas while processing bill-only vendor requisitions, updating preference cards (if applicable), non-stock requisitions, participating in annual physical prep and counts, and seeking alternative sources and materials when necessary. This individual is expected to monitor supply usage, understand the contracts within area, and be in constant contact with the clinical team for special orders, emergent supplies and supply disruption outages. Supply Chain Procedural Area Specialists are expected to work alone or in a team environment and may be required to manage multiple inventory locations and process case product paperwork at a desk. Ideal candidates will also be able to work extended hours if needed and have experience in building strong working relationships.
The Supply Chain Procedural Area Specialist is responsible for performing functions in supply chain areas to include:

* Daily communication on supplies with clinicians in specialty area
* Requisitioning supply replenishment
* Par level review, management, and replenishment
* Stock out and substitution facilitation
* Stock rotations
* Inventory replenishment
* Epic case lookup/research
* Case cart preparation
* Case Picking
* Add-on Case Support
* Inventory and set up of specialty carts
* Familiarity with sterile procedure
* Ability to navigate/utilize ERP system and handheld technologies
* Process Bill-only procedure requisitions
* Research contracts/pricing for area of responsibility
* Contracts & physician preference knowledge of procedural area
* Vendor interaction and management of case paperwork
* Annual inventory preparation, coordination and counts
* Specialty equipment management/repairs
* Returns
* Recalls


How you belong matters here.

We value our employees' differences and find strength in the diversity of our team and community.

At Presbyterian, it's not just what we do that matters. It's how we do it - and it starts with our incredible team. From Information Technology to Food Services and beyond, our non-clinical employees make a meaningful impact on the healthcare provided to our patients and members.


Why Join Us

  • Full Time - Exempt: No
  • Job is based Presbyterian Santa Fe Medical Center
  • Work hours: Days
  • Benefits: We offer a wide range of benefits including medical, wellness program, vision, dental, paid time off, retirement and more for FT employees.
Qualifications:
  • Highschool diploma or GED is required.
  • 2 years of related experience is required. Of the 2 years, 1 year must be in healthcare supply chain with six months in a procedural area - OR - 1 year in clinical area outside of supply chain (ex: anesthesia tech, retired nurse etc.) is required.
  • Experience working in a business system and/or technology as a part of daily duties required.
  • Education:
    Essential:
    * High School Diploma or GED


Responsibilities:

We are looking for a Supply Chain Procedural Area Specialist, dedicated to a specific clinical procedural area (Operating Suite, Cath Lab, etc.). This role requires an ability to flourish in a demanding fast-paced environment. One must be organized, detail-oriented, and have and have an ability to navigate a complex dynamic. Excellent communication skills are a must, as this role routinely engages with clinicians and physicians. This position is accountable for managing assigned inventory areas while processing bill-only vendor requisitions, updating preference cards (if applicable), non-stock requisitions, participating in annual physical prep and counts, and seeking alternative sources and materials when necessary. This individual is expected to monitor supply usage, understand the contracts within area, and be in constant contact with the clinical team for special orders, emergent supplies and supply disruption outages. Supply Chain Procedural Area Specialists are expected to work alone or in a team environment and may be required to manage multiple inventory locations and process case product paperwork at a desk. Ideal candidates will also be able to work extended hours if needed and have experience in building strong working relationships.
The Supply Chain Procedural Area Specialist is responsible for performing functions in supply chain areas to include:

  • Processes the bill-only (after case) requisitions per contract pricing.
  • Works with Sourcing/Contracting, MMIS, Vendors as needed to ensure correct pricing and contracts when processing bill-onlys Provides monthly accrual information to finance for bill-onlys not processed within month of service
  • Effectively works with MMIS for item add/activations, contract issues, and Epic item integrity
  • Reviews procedural area schedule or meets with clinical leads for future cases that may require special needs, such as implants, supplies, etc.
  • Performs preference card updates as applicableFamiliarity with procedural supplies in order to respond to urgent requests
  • Works collaboratively with clinicians on a daily basis to meet routine, urgent and special case supply needs
  • Manages and maintains high-cost supply inventory: analyzing usage and stock levels. Makes recommendations to clinical leaders on adjustments to control costs, reduce waste and provide adequate ongoing stock
  • Requisitions product for area of responsibility. Performs daily complete review of all supply areas responsible for.
  • Expedites and tracks critical orders
  • Manages expired and obsolete inventory
  • Maintains order templates, bins, labels
  • Initiates returns, transfers and loans of high-dollar, critical supplies
  • Escalates non-contracted supply requests
  • Ensures all documentation is complete, accurate and closed/filed correctly
  • Performs case picking, case cart preparation, and processing of unused/returned supplies from cases
  • Maintains and builds new stock areas to include order templates, pars, supply shelving, product/bin organization, and generating labels
  • Perform activities that meet KPI standards (ex: departmental fill rates)
  • Performs cycle counts to ensure accurate inventory levels
  • Preps, coordinates and performs physical counts for annual inventory process for area of responsibility.
  • Supports optimization of department technologies to better perform tasks and to improve services and outcomes
  • Participates in and support Supply Chain?s emergency/disaster preparedness and response and support PHS Hospital Incident Command System (HICS) efforts
  • Ensures compliance with Supply Chain Policies and Procedures to maintain a high level of customer satisfaction
  • Attends and participate in supply chain and department area meetings and committees; stay abreast of process changes and technology innovations
  • Follows and maintains established departmental policies and procedures, objectives and quality assurance programs, and safety, environmental and infection control standards


Benefits:

All benefits-eligible Presbyterian employees receive a comprehensive benefits package that includes medical, dental, vision, short-term and long-term disability, group term life insurance and other optional voluntary benefits.


Wellness
Presbyterian's Employee Wellness rewards program is designed to provide you with engaging opportunities to enhance your health and activate your well-being. Earn gift cards and more by taking an active role in our personal well-being by participating in wellness activities like wellness challenges, webinar, preventive screening and more.


Why work at Presbyterian?
As an organization, we are committed to improving the health of our communities. From hosting growers' markets to partnering with local communities, Presbyterian is taking active steps to improve the health of New Mexicans.


About Presbyterian Healthcare Services
Presbyterian exists to improve the health of patients, members, and the communities we serve. We are locally owned, not-for-profit healthcare system of nine hospitals, a statewide health plan and a growing multi-specialty medical group. Founded in New Mexico in 1908, we are the state's largest private employer with nearly 14,000 employees - including more than 1600 providers and nearly 4,700 nurses.


Our health plan serves more than 580,000 members statewide and offers Medicare Advantage, Medicaid (Centennial Care) and Commercial health plans.


Inclusion and Diversity
Our culture is one of knowing and respecting our patients, members, and each other. We capture this in our Promise and CARES commitments.


AA/EOE/VET/DISABLED. PHS is a drug-free and tobacco-free employer with smoke free campuses.

Maximum Offer for this position is up to:
USD $25.20/Hr.

Compensation Disclaimer:
The compensation range for this role takes into account a wide range of factors, including but not limited to experience and training, internal equity, and other business and organizational needs.