Administrative Assistant

2 days ago


Irvine, United States Law Offices of Samer Habbas Inc. PC Full time

The Law Offices of Samer Habbas & Associates, PC is looking for a detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative and clerical support to the Director of Operations to help ensure the efficient operation of the firm.

Key Responsibilities:

  • Order office supplies and maintain supply inventory for all locations.
  • Help create and maintain a protocol and procedures manual for office operations.
  • Perform general office duties such as data entry and digital file organization.
  • Light recruitment duties such as scheduling interviews and conducting phone screens.
  • Manage schedules, appointments and meetings for senior leaders.
  • Assist with travel arrangements.
  • Provide coverage for reception desk, if needed.
  • Coordinate repairs to office equipment.
Requirements
  • Bachelor's degree preferred.
  • Previous administrative assistant or similar experience preferred.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication skills.
  • Strong organizational and multitasking abilities.
  • Strong problem-solving skills.
  • Ability to work independently and is able to take direction well.
  • Some Saturdays may be required.


Benefits
•Compensation: Hourly pay starting at $24.00 but is negotiable, depending on experience.
•Healthcare
•Retirement Plan (401k) & Profit Sharing
•Paid Time Off (PTO)
•Holidays
•Cellular Phone Allowance

The Law Offices of Samer Habbas & Associates, PC is an equal opportunity employer. All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

  • Irvine, United States Ultimate Staffing Services Full time

    Leading environmental consulting firm providing a broad range of technical services to both public and private sector clients is adding an Administrative Assistant to the team. This role is an IN OFFICE opportunity. This role is direct hire. This pos Administrative Assistant, Administrative, Office Assistant, Business Operations, Microsoft, Staffing, Support...


  • Irvine, United States Ultimate Staffing Services Full time

    Leading scientific environmental consulting firm providing a broad range of technical services to both public and private sector clients is adding an Administrative Assistant to the team. This role is an IN OFFICE opportunity. This role is direct hir Administrative Assistant, Administrative, Office Assistant, Business Operations, Microsoft, Staffing, Support...


  • Irvine, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are welcoming an Administrative Assistant to join our team in the construction and contracting industry based in Irvine, California. This role will primarily focus on supporting our Human Resources department with administrative tasks, including data entry, document control, and internal communication.Responsibilities•...


  • Irvine, United States WOTM - Partners Professional Full time

    Job DescriptionJob DescriptionPartners Professionals is currently looking for an Administrative Assistant, located in Irvine, CA.  Temp to hire M-F 8-5pm, onsite, offering $25/hr.Administrative Assistant Responsibilities:·         Review and input customer orders·         Email quotes to customers·         Research customer open...


  • Irvine, United States E&J Gallo Winery Full time

    Gallo Privacy Policy Why Gallo? With a global portfolio of over 100 unique wine and spirits brands, we are the largest family-owned winery in the world. Apply Today! Our Brands. Your Future. This position will be based in the GALLO Sales Office locat Administrative Assistant, Administrative, Assistant, Project Management, Digital Sales, Manufacturing,...


  • Irvine, United States GoSaaS Full time

    GoSaaS is an Oracle partner specializing in the implementation of Oracle Fusion Cloud solutions. We are headquartered in the USA with additional offices in Canada and Malaysia as well as a strong presence in South Asia. Our consistent ranking among the USA's fastest-growing companies and Fortune 5000 recognition for three consecutive years attest to our...


  • Irvine, United States LHH Full time

    Administrative AssistantOn-site: IrvineWe are seeking a highly organized Administrative Assistant to support the Controller and Accounting department by handling administrative tasks, managing projects, and assisting with financial documentation. This role is crucial for ensuring the smooth operation of the team and contributing to the achievement of...


  • Irvine, United States LHH Full time

    Administrative AssistantOn-site: IrvineWe are seeking a highly organized Administrative Assistant to support the Controller and Accounting department by handling administrative tasks, managing projects, and assisting with financial documentation. This role is crucial for ensuring the smooth operation of the team and contributing to the achievement of...


  • Irvine, United States Ultimate Staffing Full time

    Leading scientific environmental consulting firm providing a broad range of technical services to both public and private sector clients is adding an Administrative Assistant to the team. This role is an IN OFFICE opportunity. This role is direct hire. This position pays $65K-$70K DOE.This role requires the Administrative Assistant to produce documents,...


  • Irvine, United States PUTMANGROUP Full time

    Job DescriptionJob DescriptionAdministrative AssistantCPA FIRM has an immediate opening for an energetic, tech-savvy, and exceptional Administrative Assistant to join our CPA and wealth management firm. Our Administrative Assistant has several important functions in our firm. The effective Admin Assistant will combine comprehensive experience, skills, and...


  • Irvine, United States Brown & Streza LLP Full time

    At Brown & Streza, we offer a collaborative work environment with many opportunities for career growth along with a variety of perks and benefits to support and enhance our team's experience. In addition to health and wellness benefits, we offer weekly lunches, monthly birthday celebrations, monthly in-office massages, and an employee recognition program....


  • Irvine, United States Ultimate Staffing Full time

    Administrative Assistant Location: Irvine, CA Pay Rate: $20-22/hr Employment Type: Full-Time, Onsite Overview: We are seeking a detail-oriented and proactive Administrative Assistant to join our team in Irvine. The ideal candidate will excel in administrative tasks and have strong Excel skills, offering the opportunity to assist the Workers' Compensation...


  • Irvine, United States Virtual Full time

    Position Overview: Vaco is seeking a highly organized and proactive Administrative Assistant/Office Administrator to join our clients team. This individual will play a critical role in ensuring the smooth operation of our clients office by handling a variety of administrative and organizational tasks. The ideal candidate will be resourceful,...


  • Irvine, United States Vaco Full time

    Position Overview: Vaco is seeking a highly organized and proactive Administrative Assistant/Office Administrator to join our clients team. This individual will play a critical role in ensuring the smooth operation of our clients office by handling a variety of administrative and organizational tasks. The ideal candidate will be resourceful,...


  • Irvine, United States Vaco Full time

    Position Overview: Vaco is seeking a highly organized and proactive Administrative Assistant/Office Administrator to join our clients team. This individual will play a critical role in ensuring the smooth operation of our clients office by handling a variety of administrative and organizational tasks. The ideal candidate will be resourceful, detail-oriented,...


  • Irvine, United States Vaco Full time

    Position Overview: Vaco is seeking a highly organized and proactive Administrative Assistant/Office Administrator to join our clients team. This individual will play a critical role in ensuring the smooth operation of our clients office by handling a variety of administrative and organizational tasks. The ideal candidate will be resourceful, detail-oriented,...


  • Irvine, United States Spectraforce Technologies Full time

    Job title: Administrative AssistantDuration: 1 year, with potential for extension to 2 yearsWork Location: Irvine CA 92612Schedule Type: Strong preference for 5 days onsite, but some flexibility on Mondays and Fridays can be offered ADMIN Assistant IV Pharmaceutical Scientific DevelopmentExperience Level: 5-7 + YearsProvides administrative support to...


  • Irvine, United States Ultimate Staffing Full time

    Administrative Assistant Location: Irvine, CAPay Rate: $20-22/hrEmployment Type: Full-Time, OnsiteOverview:We are seeking a detail-oriented and proactive Administrative Assistant to join our team in Irvine. The ideal candidate will excel in administrative tasks and have strong Excel skills, offering the opportunity to assist the Workers' Compensation team on...


  • Irvine, United States Ultimate Staffing Full time

    Administrative Assistant Location: Irvine, CAPay Rate: $20-22/hrEmployment Type: Full-Time, OnsiteOverview:We are seeking a detail-oriented and proactive Administrative Assistant to join our team in Irvine. The ideal candidate will excel in administrative tasks and have strong Excel skills, offering the opportunity to assist the Workers' Compensation team on...


  • Irvine, United States Ultimate Staffing Services Full time

    Job DescriptionJob DescriptionAdministrative AssistantLocation: Irvine, CAPay Rate: $20-22/hrEmployment Type: Full-Time, OnsiteOverview:We are seeking a detail-oriented and proactive Administrative Assistant to join our team in Irvine. The ideal candidate will excel in administrative tasks and have strong Excel skills, offering the opportunity to assist the...