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Supervisor of Fiscal Services
3 months ago
Job Description
SPECIAL NOTE: CANDIDATES WITH A PERMANENT ADMINISTRATIVE ACCOUNTANT OR COMPARABLE CIVIL SERVICE TITLE WITH SIMILAR DUTIES/RESPONSIBILITES ARE ENCOURAGED TO APPLY. PLEASE INCLUDE YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) WHEN APPLYING AND INDICATE IN YOUR COVER LETTER YOUR PERMANENT CIVIL SERVICE TITLE.
The NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service.
The Administration and Planning Division is responsible for managing and overseeing administrative and operational services for the agency. This includes the daily management of the Offices of Financial Management, Purchasing and Contracts, Operational Services, and Diversity and Inclusion.
The Office of Financial Management is responsible for monitoring and controlling the agencys finances. This includes the development and management of annual expense and capital budgets, accounts payable, travel requests, and other payments. The division also includes the Assigned Counsel Plan (ACP) Payments Unit, which is responsible for processing payment vouchers for 18-b attorneys and experts.
DOF, Financial Management division, is seeking an experienced, well-organized and detail-oriented Administrative Accountant or comparable title who will report to the Director of Fiscal Services. With exemplary professionalism and customer service, the selected candidate will perform various financial and accounting functions in compliance with Comptroller Directives, City, and Agency policies and guidelines.
Duties will include but are not limited to the following:
- Supervise staff in the Accounts Payable Unit.
- Responsible for payments to assigned accounts.
- Review and apply Level 3/5 Approval to Payment Vouchers.
- Responsible for the daily Accounts Payable Processing.
- Resolve payment issues with vendors and DOF administrative and division liaisons.
- Assist the Director with managing the replenishment and accounting of the Imprest Fund, Petty Cash and agency Out-of-Town Travel budget.
- Review and Approve Imprest checks.
- Oversee review of all agency's Out-of-Town Travel requests for accuracy, completeness and compliance with rules and guidelines and liaison approval agency travel request expenditure.
- Work with division to resolve any discrepancies or issues.
- Facilitate any required Agency Head, Legal, Mayoral or other approvals necessary for travel requests.
- Ensure all travel reimbursement and refund checks are correct and issued according to guidelines.
- Perform IRS TIN searches on all employee W-9 requests before entering them into FMS to obtain a vendor code.
- Ensure compliance of all Imprest Fund, Petty Cash, and Out-of-Town travel activities with Comptroller's Directives, City policy and guidelines, and any other guidance.
- Act as back-up the FMS Security Officer.
- Perform other duties and projects as assigned.
Qualifications
1. A baccalaureate degree from an accredited college including or supplemented by 24 credits in accounting, including one course each in advanced accounting, auditing, and cost accounting and four years of satisfactory full-time professional accounting or auditing experience, at least 18 months of which must have been in an administrative, managerial, or executive capacity or supervising a staff performing accounting or auditing work; or
2. A valid New York State Certified Public Accountant license and at least 18 months of satisfactory full-time professional accounting or auditing experience in an administrative, managerial or executive capacity or supervising a staff performing accounting or auditing work.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
