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Procurement Specialist

3 months ago

Kalamazoo, United States Synectics Full time

Job Description:

  • The Procurement Specialist role is responsible for local stakeholder management, supplier performance management, sourcing and contracting execution.
  • They are responsible for supporting local stakeholders by engaging in key internal / external stakeholder discussions and leading sourcing and contracting events, and for managing tactical supplier performance process & supplier development programs to maximize value for stakeholders. Primary categories include Capital Construction, Equipment and Engineering Services.
  • Local Stakeholder Management: Coordinate with local teams to understand their procurement needs and requirements and provide guidance on procurement best practices and procedures
  • Support, address and resolve Stakeholders day to day procurement process questions
  • Engage in key internal / external stakeholder discussions at the local plant / market
  • Contribute to implementing sourcing strategies that support business objectives and deliver value
  • Support Sourcing strategies that align with company goals and objectives based on business requirements received from internal stakeholders, including business leaders and cross-functional teams
  • Contribute to the discussions on core processes needed to coordinate across local teams and stakeholders
  • Collaborate with internal stakeholders, such as operations, finance, and legal teams, to ensure compliance with organizational policies and procedures
  • Support Stakeholders with project document review, guidance and tracking of completion
  • Operational Excellence: Support the execution of initiatives that optimize costs through local sourcing
  • Identify and evaluate local suppliers, negotiate favorable pricing, and track cost savings achieved
  • Contribute to the initiatives on process improvement to achieve cost savings, increased productivity, and enhanced supplier performance
  • Perform analysis of spend data to identify cost savings opportunities and develop strategies to optimize procurement processes
  • Develop and maintain strong relationships with local suppliers, ensuring timely delivery of goods and services while maintaining quality standards
  • Develop and maintain documentation related to procurement activities, including supplier contracts, purchase orders, and delivery reports
  • Contribute to the TPRM Process Execution
  • Support and lead minor supplier payment issue resolution
  • Lead/assist supplier escalation items and performance issue resolution
  • Management of site-based contracts
  • Lead/assist negotiation of bid exceptions/sole source/single source items
  • Develop RFx content execution in eSourcing system
  • Supplier Performance Management: Support supplier performance process to maximize value for stakeholders
  • Monitor supplier performance and conduct periodic supplier evaluations to ensure adherence to contractual agreements and quality standards
  • Support regular supplier operational interactions and metrics discussions, identify areas for improvement, supplier change and supplier process change approval time
  • Conduct market research to identify potential local suppliers and develop a supplier database to streamline procurement process
  • Track supplier SLA compliance and develop supplier action plans as needed
QUALIFICATIONS
  • Minimum of Bachelor's degree in Operations & Supply Chain Management, or a related discipline
  • 3+ years of experience in sourcing & procurement (1+ yrs for MBA/MS)
  • Knowledge of working on cross-functional projects
  • Ability to coordinate business operations, client engagement and customer relationship management
  • Ability to support collaboration with internal stakeholders, such as operations, finance, and legal teams, to ensure compliance with organizational policies and procedures
  • Experience in identification of local suppliers, supporting negotiation for favorable pricing, and tracking cost savings
  • Ability to build material for presenting to executive leadership
  • Experience in developing and maintaining documentation related to procurement activities, including supplier contracts, purchase orders, and delivery reports
  • Knowledge of industry trends and best practices
  • Comfortable operating in environment with ambiguity & changing market conditions
  • Effective communications skills
  • Business English required
  • Experience of presenting supplier perspective to internal teams
  • Experience in monitoring supplier performance, tracking metrics, quality, and compliance
  • Experience of conducting market research to identify potential suppliers
  • Experience of maintaining accurate procurement records and documentation
  • Experience in tracking supplier SLA compliance
  • Experience with contract negotiations
  • Basic knowledge of the supplier landscape (by category as relevant), including payroll, benefits, recruiting, staffing
  • Basic knowledge of procurement practices & supplier evaluation methodologies
  • Knowledge of analytical skills and comfort with standard analytical methods and tools (e.g., Microsoft Excel, Access)
  • Proficiency in PowerPoint, and other relevant software
  • Basic knowledge of communication platforms
  • Indirect Procurement sourcing and contracting experience

Benefits:

Healthcare Insurance: Synectics offers eligible employees and their dependents healthcare coverage through BlueCross BlueShield of Illinois. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Premiums are subsidized by Synectics.

Dental Insurance: Synectics offers eligible employees and their dependents a dental plan through MetLife. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.

Vision Insurance : Synectics offers eligible employees vision insurance through VSP. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.401(k) Plan: The Synectics Inc. Investment Savings Retirement Plan. Synectics offers all employees who are 21 years of age or older the opportunity to invest in the 401(k) Plan on the first enrollment date that is at least 30 days after employment begins. Enrollment dates are each January 1st, April 1st, July 1st, and October 1st.

Technical Certification Bonus: Synectics is pleased to award its employees a bonus of up to $500 for an approved professional certification. In determining the bonus amount, Synectics will consider the cost of the test(s) for any certification relating to your current position, achieved during your employment with us. Only one Certification Bonus per calendar year may be awarded per employee. Only current, active employees will be eligible to receive this bonus. It will be awarded 90 days after the Synectics office has received documentation confirming the successful completion of the certification.

Synectics is an equal opportunity employer.