Clerical Assistant

3 weeks ago

Amherst, United States UMass Amherst Full time

About UMass Amherst

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.

Job Summary

Administrative and Event Coordinator will support the Energy Transition Institute with professional training and other events and administrative activities.

Essential Functions

  • Support event planning: Coordinate with venues, help to arrange speakers, order refreshments, track registration and attendance.
  • Provide staffing for events in Norwood, MA including room setup, attendee check-in, etc. This includes approximately 8-10 workshops per year, which are spread throughout the year, and typically held on a Tuesday, Wednesday, or Thursday between 8am-4:30pm. Occasional events on the UMass Amherst campus may also be included.
  • Update program websites, including posting news stories and upcoming events
  • Maintain accurate records
  • Follow all UMass purchasing/contract procedures, provide all requested documentation to Grant Administrator, and maintain accurate, detailed records

Other Functions

  • Performs other duties as assigned.

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • Minimum one year office experience.
  • Outstanding organizational and problem-solving skills with previous experience in these areas and approaching work with flexibility and minimal supervision.
  • Outstanding interpersonal and communication skills with experience in working cooperatively and collaboratively.
  • Previous experience handling administrative office functions, scheduling, major projects, overseeing multiple activities in a demanding office environment.
  • Ability to work harmoniously with diverse populations of faculty, staff and students along with external industrial partners in an inclusive environment.
  • Ability and previous experience in planning, organizing and overseeing events including large meetings, banquets, travel arrangements, and committee activities.
  • Ability and previous experience in drafting, proofreading and editing documents; strong attention to detail and excellent writing skills.
  • Basic computer skills (Outlook, MS Office, Zoom) and ability to learn tools like Squarespace and Eventbrite.

Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • Knowledge of university information systems (i.e., Buyways, Summit, and Concur).

Work Schedule

  • Average of 5 hours per week, ranging from 1 to 16 hours depending on event requirements
  • Work hours are flexible, other than event staffing
  • Approximately 50% of work can be completed remotely
  • Temporary, hourly position.

Salary Information

  • $20-25/hour will commensurate with experience

Additional Information

  • This is a six-month temporary, non-benefitted position.

Special Instructions to Applicants

Upload your resume along with your completed application.

UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, caste, creed, sex, age, marital status, national origin, disability, political belief or affiliation, pregnancy and pregnancy-related condition(s), veteran status, sexual orientation, gender identity and expression, genetic information, natural and protective hairstyle and any other class of individuals protected from discrimination in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

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