Clerk

2 weeks ago

Union, United States Union County Full time

GENERAL STATEMENT OF JOB

Under general supervision, performs routine to moderately complex clerical work in the preparation, processing and maintenance of Probate records. Performs related duties as assigned. Reports to the Probate Judge.

ESSENTIAL JOB FUNCTIONS Accepts marriage license applications and issues license and certificates. Determines if an estate needs to be probated; opens, monitors and closes estates; files wills. Sets up and monitors conservator-ships, guardianship and trusts. Prepares mental health and alcohol/drug papers and orders for patients to be picked up by law enforcement officers. Scans/microfilms and records estate and marriage records and other documents. Prepares required reports for the SC Court Administration and Department of Health and Environmental Control. Researches and prepares copies of genealogical records for the public as requested. Notarizes papers as requested. Serves as court reporter and transcriber for hearings. Receives, receipts, records, reports and submits various fees and payments. Receives and responds to public inquiries, requests for information and complaints. Prepares and/or processes a variety of reports, records and other documents, including financial statements, judges orders and decrees, estate progress reports, disposition reports, case status reports, case lists, legal/newspaper notices, estate/marriage public index lists, billing statements, etc.

CLERK, PROBATE JUDGES OFFICE

Performs general administrative and clerical work as required, including but not limited to compiling data, preparing and typing correspondence, copying and filing documents, faxing information, entering computer data, maintaining files, answering the telephone, etc.

Interacts and communicates with various groups and individuals including the Probate Judge, coworkers, other County personnel, law enforcement personnel, attorneys, SC Court Administration personnel, customers, financial institutions, creditors, mortuary personnel, hospital personnel, various government agencies, insurance company representatives, bonding companies and the public.

Operates a computer, printer, calculator, fax machine, telephone, copier, typewriter, scanner, microfilm camera/reader/printer and other equipment as necessary to complete essential functions to include the use of work processing and database software.

ADDITIONAL FUNCTIONS Assists co-workers with assignments as necessary. Performs other related duties as required.

MINIMUM TRAINING AND EXPERIENCE

Requires a high school diploma or GED equivalent plus additional coursework in business, paralegal studies or other related field, supplemented by five to eleven months of responsible clerical or administrative experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Must possess Notary Public Certification. Must be able to take shorthand or perform speed writing with speed and accuracy.

MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

Physical Requirements: Tasks involve the ability to exert light physical effort in sedentary to light work, typically involving the lifting, carrying, pushing and/or pulling of objects and materials of light weight (up to 10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.

Data Conception: Requires the ability to compare and/or judge the readily observable functional, structural or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things.

CLERK, PROBATE JUDGES OFFICE

Interpersonal Communications: Requires the ability of speaking and/or signaling people to convey or exchange information. Includes receiving direction and instruction from supe visor.

Language Ability: Requires ability to read a variety of policies and procedures, court documents, computer manual, etc. Requires the ability to prepare reports, records, forms, etc. with proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to speak with and before others with poise, voice control and confidence.

Intelligence: Requires the ability to apply principles of rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; to interpret a variety of instructions furnished in oral, written, diagrammatic or schedule form. Requires the ability to learn and understand principles and techniques; to make routine independent judgments in absence of supervision; to acquire knowledge of topics related to primary occupation. Must have the ability to comprehend and interpret received information.

Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to follow verbal and written instructions. Must be able to communicate effectively and efficiently with co-workers and the public. Must be able to communicate with persons of varying educational and cultural backgrounds.

Numerical Aptitude: Requires the ability to add and subtract totals, to multiply and divide, to determine percentages and decimals and to determine time. Must be able to use practical applications of fractions, percentages, ratio and proportion.

Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width and shape, and visually read various information.

Motor Coordination: Requires the ability to coordinate hands and eyes using office machinery.

Manual Dexterity: Requires the ability to handle a variety of items, keyboards, office equipment, control knobs, buttons, switches, catches, etc. Must have minimal levels of eye/hand/foot coordination.

Color Discrimination: Requires the ability to differentiate colors and shades of color.

Interpersonal Temperament: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress when confronted with emergency situations or tight deadlines. The worker may be subject to tension as a regular, consistent part of the job.

Physical Communications: Requires the ability to talk and hear: (talking: expressing or exchanging ideas by means of spoken words; hearing: perceiving nature of sounds by ear).

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