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Document Controller

2 months ago

Green River, United States Industrial Systems Consulting Full time

Job Title: Document Controller

Location: Green River, Wyoming

Company Overview: Industrial Systems Consulting, ISC, is a leading player supporting the mining industry and companies committed to responsible and sustainable resource extraction. We are seeking a meticulous and organized Document Controller with strong industrial project management understanding to join our talented team and contribute to the success of our clients operations.

Position Overview: ideal candidate will be in the Green River / Rock Springs WY area and responsible for managing, organizing, and controlling documents to ensure accuracy, quality, and integrity within our organization. In addition to proficient Excel and Word skills, the Document Controller will possess a solid understanding of project management principles, allowing for seamless integration of document control processes into project workflows.

Key Responsibilities:

  1. Document Management: Oversee the creation, revision, distribution, and archival of documents, ensuring adherence to organizational standards and regulatory requirements.
  2. Data Entry and Organization: Utilize Excel and Word extensively to input, manage, and manipulate data efficiently, maintaining accuracy and consistency.
  3. Version Control: Manage document versions, updates, and revisions, maintaining a clear and accessible record of changes.
  4. Document Retrieval: Facilitate the retrieval and distribution of documents as needed, ensuring timely access for authorized personnel.
  5. Project Integration: Integrate document control processes into project management workflows, collaborating closely with project managers and team members to ensure alignment with project objectives and timelines.
  6. Quality Assurance: Conduct regular audits and quality checks on documents to verify completeness, accuracy, and compliance with relevant standards.
  7. Collaboration and Communication: Work closely with various departments and stakeholders to coordinate document-related activities and ensure seamless communication and collaboration across project teams.
  8. Training and Support: Provide guidance and support to team members on document management processes, tools, and best practices, fostering a culture of efficiency and excellence.
  9. Continuous Improvement: Identify opportunities for process improvements and implement solutions to enhance document management efficiency and effectiveness within the project management framework.
  10. Confidentiality and Security: Maintain strict confidentiality and security measures for sensitive documents, ensuring compliance with data protection regulations.

Qualifications:

  • Proven experience as a Document Controller or similar role, with a strong understanding of document management principles and practices.
  • Proficiency in Microsoft Office Suite, particularly Excel and Word, with advanced skills in data entry, manipulation, and formatting.
  • Solid understanding of project management principles and methodologies, with the ability to integrate document control processes into project workflows.
  • Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and priorities effectively.
  • Strong communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.
  • Familiarity with document management systems and software applications is preferred.
  • Knowledge of industry-specific regulations and standards related to document management is a plus.
  • Ability to adapt to changing priorities and work well under pressure in a fast-paced environment.

Again, this will require candidates to work onsite in Green River WY. The position is a long-term contract that we anticipate lasting for several years. Overtime is guaranteed and will be paid at time-and-a-half, plus a per diem, travel, and medical / benefits.

Join Our Team: If you are a meticulous and proactive professional with strong Excel and Word skills, combined with a solid understanding of project management principles, we encourage you to apply for the Document Controller position. Join us in our mission to maintain the highest standards of document management excellence within the project management framework and contribute to the success of our organization.