Front Office Supervisor

4 weeks ago

Charleston, United States Holiday Inn Express Charleston Full time
WE ARE HIRING - Our 10M renovation is nearing completion and we are looking for an award winning Front Office Supervisor to lead the team at Charleston's newest hotel, Holiday Inn Express & Suites Downtown -WestEdge.

POSITION SUMMARY:

The Front Office Supervisor supervises all front office personnel and ensures proper completion of all front office duties. Directs and coordinates the front desk activities: guest services, reservations and telephone areas. Prepares monthly reports and budget for front office department.

FRONT OFFICE SUPERVISOR DUTIES AND RESPONSIBILITIES:
  1. Trains, cross -trains, and retrains all front office personnel.
  2. Participates in the selection of front office personnel.
  3. Schedules the front office staff.
  4. Supervises workload during shifts.
  5. Evaluates the job performance if each front office employee.
  6. Maintains working relationships and communicates with all departments.
  7. Maintains master key control.
  8. Verifies that accurate room status information is maintained and properly communicated.
  9. Resolves guest problems quickly, efficiently, and courteously.
  10. Updates group information. Maintains, monitors, and prepares group requirements. Relays information to appropriate personnel.
  11. Reviews and completes credit limit report.
  12. Works within the allocated budget for the front office.
  13. Receives information from the previous shift manger and passes on pertinent details to the oncoming manager.
  14. Checks cashiers in and out and verifies banks and deposits at the end of each shift.
  15. Enforces all cash-handling, check-cashing, and credit policies.
  16. Conducts regularly scheduled meetings of front office personnel.
  17. Wears the proper uniform at all times. Requires all front office employees to wear proper uniforms at all times.
  18. Upholds the hotel's commitment to hospitality.
  19. Prepare performance reports related to front office.
  20. Maximize room revenue and occupancy by reviewing status daily. Analyze rate variance, monitor credit report and maintain close observation of daily house count. Monitor selling status of house daily. I.e. flash report, allowance etc.
  21. Monitor high balance guest and take appropriate action.
  22. Ensure implementation of all hotel policies and house rules.
  23. Operate all aspects of Front Office computer system, including software maintenance, report generation and analysis, and simple configuration changes.
  24. Prepare revenue and occupancy forecasting.
  25. Ensure logging and delivery of all messages, packages, and mail in a timely and professional manner.
  26. Ensure that employees are, at all times, attentive, friendly, helpful and courteous to all guests, managers and other employees.
  27. Monitor all V.I.P special guests and requests.
  28. Maintain required pars of all front office and stationary supplies.
  29. Review daily front office work and activity reports generated by Night Audit.
  30. Review Front office log book and Guest feedback forms on a daily basis.
  31. Maintain an organized and comprehensive filing system with documentation of purchases, vouchering, schedules, forecasts, reports and tracking logs.
  32. Perform other duties as requested by management.


PREREQUISITIES:

EDUCATION:

Minimum two-year college degree. Must be able to read, speak, write, and understand the primary language used in the workplace.

EXPERIENCE:

Minimum of one year of hotel front desk supervisory experience, experience handling cash, accounting procedures, and general administrative tasks.

BENEFITS:

NorthPointe Hospitality offers a full package of benefits including 401k with a fully vested employer match, Health, Vision, Dental and PTO.

NorthPointe Hospitality also offers a Daily Pay Option. Employees will be able to make secure, instant transfers of earned wages for a fee, before payday, whenever and wherever they need to, 24/7/365.

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