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Administrative Assistant II

2 months ago

Lexington, United States Kentucky Community and Technical College System Full time
Administrative Assistant II - TRIO SSS Lexington/ SS Hub

Job no: 494771
Work type: Full-time
Location: Lexington, KY
Categories: Staff

Title: Administrative Assistant II - TRIO SSS Lexington/ SS Hub

Salary Range: $2,640 - $3,449 per month

Contract Term Length: 12 Months

Standard Hours: 37.5 per week

Work Location: On-Site

FLSA Status: Non-Exempt

College: Bluegrass Community & Technical College

Campus Location: Bluegrass C&TC - Newtown Pike Campus

Department: Academics and Student Services

Total Rewards

Bluegrass Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

  • Exceptional health care, vision, and dental coverage for you and your family
  • Tuition discounts and waivers
  • 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
  • Vacation/Sick Time
  • Work-Life Balance
  • 9.5 Paid Holidays
  • 2 Weeks of Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
  • Employee Assistance Program
Job Summary

Responsible for the efficient office management for TRIO Student Support Services (SSS), the Student Success Hub, and the Science Education Center Suite. Provides administrative and clerical assistance to department staff. Responds to daily inquiries in person or by phone. The Administrative Assistant II reports directly to the Director of TRIO SSS (Lexington) and indirectly to the Associate Dean of Student Success Services.

Job Duties:
  • Provide administrative support for the staff and students of TRIO SSS and the Student Success Hub and limited administrative assistance to the other departments in the SEC Suite.
  • Maintain departments' records and database (including Blumen) of files in accordance with U.S. Department of Education.
  • Track departments' budget in detail in Excel; reconcile procard statements; process expenditures and purchasing activities.
  • Schedule and track student appointments.
  • Assist with submission of all reports to U.S. Department of Education and other groups.
  • Maintain departmental meetings and events calendars.
  • Monitor and maintain security of office supplies, PC workstations, printer, fax machine, copier, and other equipment and track equipment inventory.
  • Provide information to students, staff, faculty, employers and general public who call main lines, visit, or otherwise correspond with departments. Forward calls/inquiries requesting additional information to appropriate areas/persons.
  • Maintain and update departments' website and other social media.
  • Create and distribute correspondence including official acceptance/rejection letters, requests for federal tax information, flyers, newsletters, and other materials.
  • Provide excellent customer service.
  • Assist with First Year Orientation and other events.
  • Supervise Federal Work Study students.
  • Other duties as assigned by Director of TRIO SSS and Associate Dean.
Minimum Qualifications:
  • High school diploma/GED and one year of related experience, or equivalent.
Preferred Qualifications:
  • Associates Degree and 1 year or related experience
Additional Skills Requested:
  • Prior experience working in an office setting.
  • Excellent word processing and computer skills.
  • Knowledge of accounting and/or spreadsheet procedures.
  • Excellent organizational skills and the ability to work as part of a team and to function independently with a minimum of supervision.
  • Ability to communicate effectively with project participants, college personnel, project staff and the general public.
  • Preference given to individuals who have succeeded in overcoming barriers similar to those confronting BCTC students


Advertised: 03 Sep 2024 Eastern Daylight Time
Applications close: 18 Sep 2024 Eastern Daylight Time