Contracts Administration Director
2 weeks ago
Position Summary: This position is a critical link between sales/operation and administration and is responsible for oversight of the contracts administration staff, guiding work to be compliant with company contracts life cycle that include complex contractual and regulatory requirements.
Candidate Profile:
- Bachelor’s degree preferred; or 10+ years contracts management/billing experience; or equivalent combination of education and experience.
- 5 years demonstrated supervisory experience.
- Thorough understanding of standard business principles and procedures
- Strong project management skills; CPM a plus
- Comprehensive experience using business Enterprise Resource Planning (ERP) system(s) (i.e., RentalMan) for analysis and reporting.
- Strong analytical and problem-solving skills.
- Strong supervisory and leadership skills.
- Experience in a rental customer service environment preferred.
- Exceptional communication, people, and organizational skills.
- Excellent negotiation and influential skills.
- Good judgment, with ability to set priorities, and handle multiple tasks simultaneously.
- Effective listening and ability to communicate respectfully both verbally and written.
- Understanding of varying sales contracts in a rental company and oil and gas billing procedures helpful (i.e., open invoice)
- Canadian business experience a plus.
- Understanding of oil and gas billing procedures preferred (i.e., open invoice).
- A qualified candidate must be commercially aware but comfortable challenging all stakeholders.
- Strong understanding of rental business contract life cycle.
- Drive for results and quality to help company achieve standards of excellence.
- Will manage contracts and billing teams and processes across the company.
Essential Duties and Responsibilities
- In association with management, finance, and operations, develop, implement, and manage accounts receivable policies, procedures, and systems to ensure compliance with internal controls and administrative policies and timely and accurate billing of customers.
- Evaluates, maintains, and improves efficiency of organization rental contracts life cycle.
- Evaluates and makes recommendations for new systems to improve operations.
- Generation and maintenance of KPIs for the contract management team
- Develops and implements new procedures, policies, and systems to simplify and improve administration operations.
- Monitors account aging reports, identifies delinquent accounts, and liaises with pertinent collaborators to ensure collection of billed rental invoices.
- Audits methods and procedures of accounts receivable function to improve efficiency and to implement best practices.
- Manages the investigation and resolution of billing discrepancies and errors.
- Maintains knowledge of trends, developments, and best practices in the business administration profession; applies this knowledge to recommend and implement process and policy changes.
- Continuous improvement champion.
- Ensures that project/department milestones/goals are met and adhering to approved budgets.
- Has full authority, in collaboration with Human Resources, over personnel actions across the division contracts administrative organization.
- Other projects as assigned.
Organization:
- Holds people accountable for performance.
- Bonus plans based on company reaching financial targets.
- Competitive medical benefit offerings
- 401k plan with employer match.
- 120 Hours (15 days), pro-rated first year.
- Nine paid holidays – US.
- New Years Day; Good Friday; Memorial Day; July 4th; Labor Day; Thanksgiving Day & Day After; Christmas Eve & Christmas.
- Hire Year Bonus calculation – will be pro-rated based on date of hire.
- Standard Business Workdays/Hours – Monday through Friday 8:00 AM – 5:00 PM
- Work weeks in excess of 40 hours likely.
-
Contracts Administration Director
2 months ago
New Iberia, United States CZ Consulting Full time $150,000 - $160,000Candidate must be local to one of the following regions:Minneapolis, MN, New Iberia LC, Wilmington DE and Denver CO.Please note that this job is remote, but requires extensive travel and site visits to regional offices.Contracts Administration Director - Equipment RentalW2/Full-time role: $150-$180k Depending on experienceDirector/Managerial level position,...
-
Director of Contract Administration
5 days ago
New York, United States NYU Langone Full timeJob DescriptionNYU Langone Health is a world-class, patient-centered, integrated academic medical center, known for its excellence in clinical care, research, and education. It comprises more than 200 locations throughout the New York area, including five inpatient locations, a children's hospital, three emergency rooms and a level 1 trauma center. Also...
-
Contract Administrator
5 days ago
New Orleans, United States Housing Authority of New Orleans Full timeJob DescriptionJob DescriptionSUMMARYReporting to the Procurement Manager, the Contract Administrator performs duties relative to ensuring contracts are properly administered and compliance on the part of all Contract Monitors and contractors and subcontractors who have contracts or agreements to render any services or to supply products to HANO departments...
-
Contract Budget Administrator
3 days ago
New York, United States Planet Professional Full time3 month contract, $25-$27/hr.Budget Administrator 3 month contract Hybrid New York, New York Must Haves: Bachelors degree or 8 years of relevant experience2+ years of related experience supporting budget administration- tracking budgets, payments and expenses Strong intermediate Microsoft Office Excel experience, to track and update budgesPreferred: ...
-
Contract Budget Administrator
2 days ago
New York, United States Planet Professional Full time3 month contract, $25-$27/hr.Budget Administrator 3 month contract Hybrid New York, New York Must Haves: Bachelors degree or 8 years of relevant experience2+ years of related experience supporting budget administration- tracking budgets, payments and expenses Strong intermediate Microsoft Office Excel experience, to track and update budgesPreferred: ...
-
New York, United States NYC Health Hospitals Full timeEmpower Every New Yorker - Without Exception - to Live the Healthiest Life Possible NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city's five boroughs. Our large health system consists of...
-
Contracts Director
1 day ago
New York, United States Hachette Book Group Full timeHachette Book Group, a leading book publisher, is looking to appoint a Contracts Director reporting into the VP, Head of Contracts and based in New York. The Contracts Director will be responsible for a variety of high-profile Author contracts and fo Contracts, Director, Publishing, Business Services, Program
-
New York, United States NYC Health + Hospitals Full timeAbout NYC Health + Hospitals:Empower Every New Yorker — Without Exception — to Live the Healthiest Life PossibleNYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our...
-
New York, United States NYC Health + Hospitals Full timeAbout NYC Health + Hospitals: Empower Every New Yorker — Without Exception — to Live the Healthiest Life Possible NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our...
-
New York, United States NYC Health + Hospitals Full timeAbout NYC Health + Hospitals:Empower Every New Yorker — Without Exception — to Live the Healthiest Life PossibleNYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our...
-
Contract Administrator
1 month ago
New Brunswick, United States Rutgers University Full time**Position Details**: - Position Information**Recruitment/Posting Title** - Contract Administrator**Job Category** - Staff & Executive - Administrative & Support**Department** - IPO-Project Services**Overview** - The Division of Institutional Planning & Operations (IP&O) employs a workforce of approximately 2,700 staff, represented by 15 collective...
-
Contract Administrator
7 days ago
New York, United States L J Gonzer Associates Full timeL.J. Gonzer Associates is looking for individuals to join our pool of qualified candidates for potential assignment as a Contract Administrator. The Contract Administrator will be responsible for managing vendor contracts, ensuring compliance with regulations, and supporting various business functions. This is a long-term contract assignment that offers a...
-
Contract Administrator
6 days ago
New York, United States L J Gonzer Associates Full timeGonzer Associates is looking for individuals to join our pool of qualified candidates for potential assignment as a Contract Administrator. The Contract Administrator will be responsible for managing vendor contracts, ensuring compliance with regulations, and supporting various business functions. T...
-
Contract Administrator
1 month ago
New Berlin, United States Pieper Electric Full timeContract Administrator Accurately organize, file and retrieve company documents, managing the administrative and clerical processing for Master Subcontract Agreements, AIA Subcontracts and Bonds. Coordinate with project manager, supervisor and others in leadership team to ensure that contracts are signed and processed within deadlines. Essential Duties and...
-
Contracts Administrator
7 days ago
New York, United States Staff Financial Group Full timeGrowing corporation located in Gwinnett County is searching for a Contracts Administrator to join their team. This position will be responsible for preparing and reviewing legal documentation for the company. The position carries out responsibilities in Real Estate Transactions, Research, Business Registration, Licensing & Compliance. Primary...
-
Administrative Officer
1 month ago
New York, United States Veterans Health Administration Full timeSummary The incumbent position is located at the New York Campus VA Medical Center, New York Harbor Health Care System (NYHHCS), Department of Veterans Affairs in the office of Health Administration Service, an administrative service that supports a plethora of clinical functions. Health Administration Service (HAS) is also knowns as the business...
-
Contract Administrator
4 days ago
New Hyde Park, United States TemPositions Full timeA leading construction company is seeking a Contract Administrator to manage contracts, negotiation of terms, and procedures for contract administration. The company is very stable and has been in business for over 50 years, offers and excellent benefits package and an opportunity for advancement. Responsibilities include: Manage contracts negotiations of...
-
Contracting Administrator
4 weeks ago
New York, United States NYC Health Hospitals Full timeMetroPlusHealth provides the highest quality healthcare services to residents of Bronx, Brooklyn, Manhattan, Queens and Staten Island through a comprehensive list of products, including, but not limited to, New York State Medicaid Managed Care, Medicare, Child Health Plus, Exchange, Partnership in Care, MetroPlus Gold, Essential Plan, etc. As a wholly-owned...
-
Contract Administrator
7 days ago
New York City, United States LJ Gonzer Associates Full timeL.J. Gonzer Associates is looking for individuals to join our pool of qualified candidates for potential assignment as a Contract Administrator. The Contract Administrator will be responsible for managing vendor contracts, ensuring compliance with regulations, and supporting various business functions. This is a long-term contract assignment that offers a...
-
Contract Administrator
7 days ago
New York, NY, United States LJ Gonzer Associates Full timeL.J. Gonzer Associates is looking for individuals to join our pool of qualified candidates for potential assignment as a Contract Administrator. The Contract Administrator will be responsible for managing vendor contracts, ensuring compliance with regulations, and supporting various business functions. This is a long-term contract assignment that offers a...
