Executive Assistant

3 weeks ago

Boston, United States Atrium Staffing Full time

Our client is a global investment office. They build long-term portfolios for their clients that invest across a range of traditional and alternative asset classes. Currently, they are looking to add an Executive Assistant - Financial Services to their team.

Salary/Hourly Rate:

$95k - $110k plus 10% Bonus & Profit Sharing

Position Overview:

The Executive Assistant - Financial Services is responsible for diverse administrative and business management activities in support of top executives. The nature of these responsibilities requires a highly professional individual with excellent interpersonal skills and the demonstrated ability to manage confidential information. This position will have a daily interface with all levels of internal management and staff.

Responsibilities of the Executive Assistant - Financial Services:

  • Heavy calendar management.
  • Order supplies.
  • Interface with internal departments and externals to schedule and organize appointments, conference calls, and events, in-house and external meetings.
  • Coordinate logistics for various events and meetings.
  • Organize all phases of extensive travel arrangements including air, hotel, and ground transportation providing organized, detailed travel itineraries.
  • Track and document all business expenses via Concur Expense Reports.
  • Heavy phone management.
  • Produce various communications, including letters, memos, presentations, and reports.
Qualifications for the Executive Assistant - Financial Services:
  • Executive-level Administrative Assistance experience.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
  • Excellent attention to detail and customer service skills.
  • Ability to multitask in a high-pressure environment.
  • Financial or Professional Services work background a plus.
Education Requirements:
  • Bachelor's degree is required.
Benefits:
  • Medical, dental, and vision insurance.
  • Short and long-term disability insurance.
  • Life insurance.
  • Flexible spending accounts.
  • Commuter benefits.
  • Paid time off.
  • 401(k) plan with employer matching.
  • The Firm also supports global philanthropy via a charity program and volunteer day.
  • A variety of wellness and social events.

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