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Executive Assistant Level 2

1 month ago

Boston, United States JobRialto Full time
Primary Responsibilities:

Provide primary support to the Municipal Bond team

Work closely with the Fixed Income administrative team to alleviate work load and provide backup during a temporary vacancy of an admin team member

Scan and manage documents in Documentum

Calendar management in Microsoft Outlook

Coordinate and manage virtual and on-site meetings

Coordinate travel arrangements, including securing visas and arranging meetings

Oversee proper protocols are followed for visitors of the building

Communicate and follow-up on requests and deadlines

Request new subscriptions and renewals for team as needed

Renew professional memberships for team

Prepare and edit materials using Microsoft PowerPoint, Word and Excel

Create and process purchase requisitions in Ariba

Complete and submit expense reports

Assist with ad hoc projects and initiatives

Provide phone and message support

Print, copy, scan, and file materials

Sort and distribute mail, newspapers, and faxes

Maintain and order office supplies and business cards

Job Requirements:

Bachelor's degree and a minimum of 5 years related experience preferred

Excellent verbal and written communication skills

Highly organized and with a strong attention to detail

Strong organizational skills and ability to juggle multiple tasks

Must be able to work both independently and as a team, and adapt to various needs of the Fixed Income Group

Must demonstrate self-confidence and the ability to interact with senior level management throughout the company

Must maintain strict confidentiality, multi-task, and have strong attention to detail in a fast paced environment

Advanced level MS Word, Excel, Outlook and PowerPoint, familiarity of Adobe Pro

Education: Bachelors Degree