Executive Assistant

11 hours ago

Washington, United States Lawyers On Demand Full time

A highly regarded law firm in Washington, D.C. is seeking skilled applicants for their opening as an Executive Assistant. This position will support a senior Director in the D.C. office in a high-volume environment. This is a temp-to-perm opportunity, with the firm seeking applicants with a high level of attention to detail combined with a willingness to work overtime.

  • Permanent salary - $100k
  • Hours are 7:00am - 4:00pm, 5 days per week in the D.C. office
  • ASAP hiring need - temp-to-perm role
  • Significant overtime - individuals in this role will be responsible for managing inboxes, scheduling appointments, organizing calendars, scheduling travel, and other administrative duties in the mornings, evenings, and over the weekend in order to properly support the Director's busy schedule.

Duties:

Manage attorney calendar

Read and manage emails, print client emails and attachments

Answer telephones, accurately take and relay messages

Arrange for video conferencing and conference calls

Open and sort mail, prepare material for mailing, handle photocopying projects

Assume responsibility for maintaining the highest level of confidentiality of all firm and client information, records and files, both within and outside of the firm.

Create daily and travel itineraries, provide updates accordingly

Create, edit and proofread work product to ensure accuracy in emails and other work product

Input, review, edit and finalize timekeepers' time entries through the firm's web-based time entry program using firm standards

Arrange all travel, CLE reporting and professional memberships

Process reimbursements, expense reports and check requests

Handles monthly client billing, reviews billing proformas for accuracy and completeness, performs client, matter and timekeeper inquiries and narrative edits

Create engagement letters, open new matters and generate client conflict checks

Effectively manage projects by meeting deadlines and conducting follow-up as needed

Assist with meeting planning, coordination and support, including internal and external meetings, booking conference rooms in other offices and arranging catering for lunch/dinner client meetings

Heavy communication with clients and internal attorneys on a regular basis

Assist with document conversion, clean-up and formatting of complex documents

Perform any and all other duties as necessary for the efficient functioning to support the Director

Qualifications:

  • Bachelors degree in a healthcare related field preferred plus strong proficiency with MS Excel, PowerPoint and Word
  • Prior administrative law firm or legal, medical or pharmaceutical environment experience preferred
  • Ability to multi-task
  • Proactive self-starter
  • Attention to detail, strong organizational and analytical skills
  • Strong knowledge of Microsoft Works Products (Word, Excel, PowerPoint and Outlook)
  • 60 wpm typing speed, excellent grammar, spelling, punctuation and communication skills

LOD offers non-attorney flexible talent placement rates that range from $15 to $100 per hour depending upon experience level and specific skills requested by the client, the candidates general skill set, the applicability of the candidate's skill set to client need, client budget, number of hours requested, and other factors. A specific rate of pay for a project will be discussed with you if it is determined that you are a potential fit for a role.

  • Executive Assistant

    14 hours ago

    Washington, United States Keller Executive Search Full time

    A prestigious strategic consulting firm in Washington, DC is seeking an exceptional Executive Assistant to support their Chairman. This critical role requires an extraordinarily competent professional with extensive high-level executive support experience, preferably with exposure to legal, political, or corporate leadership environments. Essential...

  • Executive Assistant

    1 week ago

    Washington, United States Tuckernuck Full time

    Title: Executive Assistant Location: Washington, D.C. Salary: Competitive salary and benefits package based on qualifications; classified as full-time salaried; exempt and not eligible for overtime. Reports to: Executive Team Travel: Occasional travel may be required Position Overview We are currently looking for an Executive Assistant to be the...

  • Executive Assistant

    7 months ago

    Washington, United States LHH Full time

    We are seeking a highly organized and proactive Executive Assistant to support our executive team in managing their day-to-day operations. This is a contract to hire opportunity and we're seeking candidates who can start immediately!The ideal candidate will be adept at multitasking, possess exceptional communication skills, and exhibit a high level of...

  • Executive Assistant

    1 week ago

    Washington, United States N Street Village Full time

    N Street Village is looking for an Executive Assistant with excellent organizational and prioritization skills to support the Village's Executive Team (Chief Executive Officer, Chief Financial Officer, Chief Program Officer, and Chief Development Officer). As Executive Assistant, you will be responsible for the overall administration and coordination of the...

  • Executive Assistant

    11 hours ago

    Washington, United States Remote Work Digital Limited Full time

    Key Responsibilities: Schedule and organize meetings, appointments, and travel arrangements for the executive. Serve as the primary point of contact for the executive, managing incoming calls, emails, and other correspondence. Prepare and edit correspondence, presentations, reports, and other documents as requested by the executive. Arrange and coordinate...

  • Executive Assistant

    2 days ago

    Washington, United States JRC Integrated Systems Full time

    It's a great time to join JRC! We are actively searching for an experienced and highly skilled Executive Assistant to support the Chief of Staff of Navy programs. In this critical role you will be managing workflows to ensure efficient/effective program management, prioritizing daily deliverables, managing actions to maximize execution of weekly/monthly...

  • Executive Assistant

    3 days ago

    Washington, United States JRC Integrated Systems Full time

    It's a great time to join JRC! We are actively searching for an experienced and highly skilled Executive Assistant to support the Chief of Staff of Navy programs. In this critical role you will be managing workflows to ensure efficient/effective program management, prioritizing daily deliverables, managing actions to maximize execution of weekly/monthly...

  • Executive Assistant

    1 week ago

    Washington, United States Engineering Services Network Full time

    Founded in 1995, ESN is a Small Disadvantaged Business (SDB), Service-Disabled Veteran-Owned Small Business (SDVOSB) and Veteran Owned Small Business (VOSB). ESN delivers trusted solutions that support our nation's defense. For more than two decades, we have been providing our military and government customers with mission-critical services including...

  • Executive Assistant

    13 hours ago

    Washington, United States Aspen Institute Full time

    ABOUT US Aspen Institute The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to Executive Assistant, Executive, Operations Manager, Assistant, Diversity, Technology, Support

  • High-Level Administrative Assistant

    1 week ago

    Washington, Washington, D.C., United States Keller Executive Search Full time

    Job SummaryKeller Executive Search is looking for a highly skilled High-Level Administrative Assistant to support the Chairman. The ideal candidate will have 10-15 years of progressive executive administrative experience supporting C-suite executives and be proficient in managing complex executive schedules in fast-paced environments.

  • Executive Assistant

    1 week ago

    Washington, United States Integrated Resources Full time

    Job Title: Executive Assistant Location: Washington, DC Duration: 3 Months (Possible Extension) Job Description: This unique executive assistant role goes beyond the ordinary. You'll support the company's leaders of Government Relations and Corporate Social Responsibility, arrange VIP visits and events, handle Client and lobbying filings, coordinate...

  • Executive Assistant

    2 weeks ago

    Washington, Washington, D.C., United States A Prentice Ray & Associates LLC Full time

    Job Title: Executive AssistantSalary Range: $60,000 - $80,000 per year.About the JobWe are seeking an experienced Executive Assistant to join our team at A Prentice Ray & Associates LLC. The successful candidate will provide executive-level administrative support to the Division Chief, handling various tasks in the day-to-day operations of the division.Key...

  • Executive Assistant

    1 week ago

    Washington, Washington, D.C., United States Human Touch Home Health Care Full time

    Hiring an Executive Assistant for our Human Touch Home Health Care team is an exciting opportunity to support our leadership in providing high-quality care to our community.As an Executive Assistant, you will be responsible for:Managing complex schedules, calendar events, and travel arrangements for senior executivesPreparing and editing high-level...

  • Executive Assistant

    23 hours ago

    Washington, United States Eversheds Sutherland Full time

    Job DescriptionJob DescriptionWe have an exciting opportunity for an experienced Executive Assistant to support attorneys in the Washington office at Eversheds Sutherland (US) LLP. We are searching for someone who wants to be a valued contributor and member of a talented and dynamic team of lawyers, paralegals and business professionals. The Executive...

  • Executive Assistant

    9 hours ago

    Washington, United States Tandym Group Full time

    A legal services organization in Washington DC is looking to add a new Executive Assistant to their growing staff. Responsibilities: The Executive Assistant will: Complex calendar management and gatekeeping Determining and following appropriate protocols for interactions with contacts Preparing daily and weekly agendas Preparing or ensuring the...

  • Executive Assistant

    2 days ago

    Washington, United States ENERGY IMPACT PARTNERS Full time

    Energy Impact Partners (EIP) is a global investment platform leading the transition to a sustainable energy future. EIP brings together bold entrepreneurs and some of the world's most forward-looking energy and industrial companies to advance clean energy innovation. EIP has nearly $5 billion in assets under management and invests globally across venture,...

  • Executive Assistant

    1 week ago

    Washington, United States ENERGY IMPACT PARTNERS Full time

    Energy Impact Partners (EIP) is a global investment platform leading the transition to a sustainable energy future. EIP brings together bold entrepreneurs and some of the world’s most forward-looking energy and industrial companies to advance clean energy innovation. EIP has nearly $5 billion in assets under management and invests globally across venture,...

  • Executive Assistant

    1 week ago

    Washington, United States ENERGY IMPACT PARTNERS Full time

    Energy Impact Partners (EIP) is a global investment platform leading the transition to a sustainable energy future. EIP brings together bold entrepreneurs and some of the world's most forward-looking energy and industrial companies to advance clean energy innovation. EIP has nearly $5 billion in assets under management and invests globally across venture,...

  • Executive Assistant

    7 days ago

    Washington, United States Theron Solutions Full time

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. ResponsibilitiesCalendar management...

  • Executive Assistant

    3 weeks ago

    Washington, United States Theron Solutions Full time

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. ResponsibilitiesCalendar management...