Front Desk Administrative Associate
2 months ago
Job duties
Performs a broad range of administrative duties, which includes scheduling meetings, preparing agendas, preparing correspondence, maintaining files, maintaining schedules, gathering data, preparing reports, and receiving visitors. Works in a team environment and may work on team projects and with other departments.May work on assignments and projects that are moderately complex in nature where judgment and analysis are required in resolving problems and making recommendations.
Essential Job Functions
Greet guests entering the building and help direct them where they need to go.
Ensure the Home Office is open and all rooms are functional and clean
Maintains kitchen area, loads dishwasher, keeps area clean, orders supplies etc.
Answer and manage the phones calls received. •Assists with various administrative matters, including the composition and preparation of confidential correspondence and reports.
Supports Sales and Marketing with general admin responsibilities
Assists with Accounts Payable and Account Receivable with scanning, tracking, and processing payments and refunds.
Develops and prepares spreadsheets, pdfs, flowcharts, graphs, PowerPoint, Visio presentations and other documents required for presentation of data.
Develops, updates, maintains and organizes files both electronic and hard copies.
Problem?solves by responding to various inquiries from community associates, residents, and families.
Assists with processes and maintains vendor and contractor Certificates of Insurance
Assists with maintaining vendor contracts database with ability to enter data from various sources and run reports as needed.
Supports closing development transactions including document preparation and closing mechanics.
Assists with scholarship program applications and maintains W9 information.
Processes department copying, faxing, shipping, ordering supplies, etc.
Answers phones, retrieves and distributes mail for the Home Office when needed.
Orders lunch for events
Follows all Covid protocols that are set forth in the Home Office.
Generates and maintains various reports and manuals. Coordinates meetings, appointments and catering.
Maintains membership information and correspondence with industry associations.
Performs other duties and tasks as assigned or required.
Compensation / Pay Rate (Up to): $22.00 - $22.00 Per Hour
-
Front Desk Associate
1 month ago
Carlsbad, United States Equinox Full timeJob Title: Front Desk AssociateWe are seeking a highly motivated and customer-focused Front Desk Associate to join our team at Equinox. As a Front Desk Associate, you will be the first point of contact for our members and guests, providing exceptional service and ensuring a seamless experience.Key Responsibilities:Professionally greet members and guests,...
-
Front Desk Associate
4 weeks ago
Carlsbad, United States Equinox Full timeJob Title: Front Desk AssociateWe are seeking a highly motivated and customer-focused Front Desk Associate to join our team at Equinox. As a Front Desk Associate, you will be the first point of contact for our members and guests, providing exceptional service and ensuring a seamless experience.Key Responsibilities:Professionally greet members and guests,...
-
Front Desk Associate
2 months ago
Carlsbad, United States Equinox Full timeFront Desk AssociateWe are seeking a highly motivated and customer-focused Front Desk Associate to join our team at Equinox. As a Front Desk Associate, you will be the first point of contact for our members and guests, providing exceptional service and ensuring a seamless experience.Key Responsibilities:Professionally greet members and guests, providing a...
-
Front Desk Supervisor
2 months ago
Carlsbad, United States Grand Pacific Resorts Full timeJob DetailsPosition Type Full Time Salary Range $23.00 - $25.00 Hourly Job Shift Varied DescriptionPosition Summary/ Objective: Under the direction of the Front Desk Manager and/or Director, the Front Desk Supervisor will be responsible for supervising the front desk operation of the resort, assisting with training of associates, providing guest and/or owner...
-
Front Desk Clerk
1 month ago
Carlsbad, United States Ultimate Staffing Full timeThe Front desk clerk is responsible for providing customer service and performing administrative duties around the office. Their main goal is to make people feel welcome and help them get what they need. Responsibilities include: Greeting visitors - Clerk, Front Desk, Business Operations, Retail, Staffing
-
Front Desk Associate
2 weeks ago
Carlsbad, United States Equinox Full timeFront Desk Associate Job DescriptionWe are seeking a highly motivated and customer-focused Front Desk Associate to join our team at Equinox. As a Front Desk Associate, you will be the first point of contact for our members and guests, providing exceptional service and ensuring a seamless experience.Key Responsibilities:Professionally greet members and...
-
Front Desk Supervisor
3 weeks ago
Carlsbad, United States Grand Pacific Resorts Full timeJob SummaryGrand Pacific Resorts is seeking a highly skilled and experienced Front Desk Supervisor to join our team. As a key member of our resort operations team, you will be responsible for supervising the front desk operation, assisting with training of associates, and providing exceptional guest and owner satisfaction.Key ResponsibilitiesSupervise front...
-
Front Desk Associate
3 weeks ago
Carlsbad, United States Equinox Full timeJob Title: Front Desk Associate - Member ServicesWe are seeking a highly motivated and customer-focused Front Desk Associate to join our team at Equinox. As a Front Desk Associate, you will be the first point of contact for our members and guests, providing exceptional service and ensuring a seamless experience.Key Responsibilities:Professionally greet...
-
Front Desk Associate
2 months ago
Carlsbad, United States Equinox Full timeJob Title: Front Desk AssociateWe are seeking a highly motivated and customer-focused Front Desk Associate to join our team at Equinox. As a Front Desk Associate, you will be the first point of contact for our members and guests, providing exceptional service and ensuring a seamless experience.Key Responsibilities:Member Services: Professionally greet...
-
Front Desk Support Associate
3 weeks ago
Carlsbad, CA, United States Grand Pacific Resorts Full timeJob Summary:Grand Pacific Resorts is seeking a highly skilled and customer-focused Front Desk Staff Assistant to join our team. As a Front Desk Staff Assistant, you will be responsible for providing exceptional guest service to guests, owners, supervisors, and associates in a warm and friendly manner.Key Responsibilities:Provide exceptional guest service to...
-
Front Desk Clerk
1 month ago
Carlsbad, United States Ultimate Staffing Full timeThe Front desk clerk is responsible for providing customer service and performing administrative duties around the office. Their main goal is to make people feel welcome and help them get what they need. Responsibilities include: Greeting visitors - Welcoming guests and making them feel comfortable Answering phones - Answering, screening, and forwarding...
-
Front Desk Clerk
1 month ago
Carlsbad, United States Ultimate Staffing Full timeThe Front desk clerk is responsible for providing customer service and performing administrative duties around the office. Their main goal is to make people feel welcome and help them get what they need. Responsibilities include: Greeting visitors - Welcoming guests and making them feel comfortable Answering phones - Answering, screening, and forwarding...
-
Front Desk Coordinator
3 weeks ago
Carlsbad, United States PrideStaff Full timePrideStaff is seeking a skilled Front Desk Coordinator to provide exceptional support in a dynamic office environment. Key responsibilities include:Key Responsibilities:Answering and directing client calls with professionalism and courtesySorting and managing mail and correspondencePerforming various administrative tasks to ensure seamless office...
-
Front Desk Representative
2 weeks ago
Carlsbad, United States Grand Pacific Resorts Full timeJob SummaryWe are seeking a highly skilled and professional Front Desk Agent to join our team at Grand Pacific Resorts. As a Front Desk Agent, you will be responsible for providing exceptional guest service to guests, owners, supervisors, and associates in a warm and friendly manner.Key ResponsibilitiesCheck guests/owners in and out of the resort, answering...
-
Front Desk Agent
1 month ago
Carlsbad, United States Carlsbad Management LLC Full timeBenefits: Dental insurance Flexible schedule Health insurance Benefits/Perks Flexible Scheduling Career Advancement Opportunities Competitive Compensation Job Summary We are seeking a positive, friendly Front Desk Agent to provide exceptional service to our hotel guests. The Front Desk Agent will assist guests with the check-in and check-out processes, issue...
-
Front Desk Operations Supervisor
3 weeks ago
Carlsbad, CA, United States Grand Pacific Resorts Full timeJob SummaryThe Front Desk Supervisor is responsible for overseeing the front desk operation of the resort, ensuring exceptional guest and owner satisfaction, and maximizing revenue and occupancy in accordance with Grand Pacific Resorts standards. This role requires excellent judgment and the ability to work independently or in a team under minimal...
-
Front Desk Representative
3 weeks ago
Carlsbad, United States Grand Pacific Resorts Full timeJob Summary:Grand Pacific Resorts is seeking a highly skilled and customer-focused Front Desk Agent to join our team. As a Front Desk Agent, you will be responsible for providing exceptional guest service to guests, owners, supervisors, and associates in a warm and friendly manner. This role requires a detail-oriented and thorough individual who consistently...
-
Front Desk Agent
6 months ago
Carlsbad, United States Davidson Hospitality Full timeOverview Are you a people-oriented individual with a passion for hospitality? Join our team as a Front Desk Agent and be at the forefront of creating exceptional guest experiences. With high energy and enthusiasm, you will be the friendly face that welcomes and assists our guests throughout their stay. From seamless check-ins to providing valuable...
-
Front Desk Receptionist
1 month ago
Carlsbad, California, United States Howard C Wang Od A Professional Cor Full timeJob SummaryHoward C Wang Od A Professional Cor is seeking a highly organized and detail-oriented Front Desk Attendant to manage the day-to-day responsibilities associated with appointment scheduling and insurance authorizations.Key ResponsibilitiesCoordinate appointment scheduling and manage calendars to ensure efficient use of timeProcess insurance...
-
Front Desk Representative
4 weeks ago
Carlsbad, United States Carlsbad Management LLC Full timeFront Desk Agent Job SummaryWe are seeking a friendly and outgoing Front Desk Agent to provide exceptional service to our hotel guests. As a key member of our team, you will be responsible for ensuring a positive and memorable experience for our guests.Key Responsibilities:Assist guests with check-in and check-out processes, issue room keys, and process...
