Clerical Assistant

1 month ago

Amherst, United States UMass Amherst Full time

About UMass Amherst UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region. Job Summary This is an Administrative Assistant position within the University Writing Program with an emphasis in financial support, data reporting, and record reporting. Essential Functions Summarizes account transactions and transfers data to general ledger, balances accounts, and prepares appropriate statements. Performs arithmetic computations, using a calculator and computer programs, to prepare financial reports; the receipt, deposit, and expenditure of funds; determination of wages for payroll for Writing Program and Writing Center; cash and check deposits; and other program functions. Prepares and maintains files for budgetary forms such as purchase orders, requisitions, invoices, contracts for services, etc. Prepares travel authorizations, expense vouchers and transfers, ad comp, business expense forms, budget transfers, etc. Prepares all program scholarship and award requests. Prepares mid-year and year-end reviews. Prepares financial reports in connection with account balances, delinquent accounts, budgetary control, and teaching associate, research assistant, and part-time lecturer contracts. Prepares, processes, and manages appeals for Junior Year Writing funding. Manages inventory and uses BuyWays to order office supplies; produces purchase orders. Reconciles ProCard and Corporate Travel card statements. Other Functions Performs other duties such as attending staff meetings and training sessions; responding to inquiries regarding assigned Writing Program functions; and conferring with others concerning accounting-related matters. Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) High school diploma or equivalent. 2-years office work experience; proficient in creating Excel spreadsheets. Experience with accounting or bookkeeping tasks. Able to plan, organize, give attention to detail, prioritize and follow through on work assignments with minimal supervision. Ability to use initiative and independence in completing assignments. Able to understand and follow oral and written communication; able to disseminate information and provide assistance clearly, accurately, and sufficiently for the target audience in person, by telephone, and/or in writing. Able to assimilate new information quickly and work under deadlines. Able to maintain confidentiality. Ability to provide customer service to students and employees. Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) Associates degree or higher with experience in accounting or related field. Experience working in an administrative support role at UMass Amherst. Physical Demands/Working Conditions Typical office environment. Additional Details This is a one year temporary, non-benefitted position. Work Schedule Monday-Friday; 20 hours a week. This position may be eligible for a hybrid work arrangement which is defined by the University as an arrangement where an employee's work is regularly performed at a location other than the campus workspace for a portion of the weekly schedule. Salary Information $20-24 per hour based on experience. Special Instructions to Applicants Upload your resume along with your completed application. UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of the UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

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