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Front Desk Administrative Assistant

2 months ago

Rancho Cordova, United States Pacific ExecSearch Full time
Job Description

We are seeking a motivated and detail-oriented Front Desk Administrative Assistant for a consulting company in Rancho Cordova. This is an onsite, long term contract opportunity (4-6 months) and chance to work with a highly collaborative team. This role will be the first point of contact for the company, providing administrative support across the organization. Pay: $24-$26/hour DOE.

The ideal candidate will have excellent customer service skills with a proactive attitude, strong organizational skills, and the ability to handle multiple tasks efficiently.

PRIMARY RESPONSIBILITIES:
  • Assist staff and Manager with assigned administrative tasks (data entry, filing, photocopying, etc.).
  • Greet and welcome guests in a friendly and professional manner.
  • Answer phone calls and direct them appropriately.
  • Schedule appointments and maintain calendars.
  • Assist with submission of supplier invoices into supplier management system.
  • Schedule and organize business and time-sensitive office activities such as travel, client meetings, staff meetings, conferences, and webinars for the department and office.
  • Help assemble proposals and reports to meet project deadlines; coordinate and assist with reproduction needs, and other project related duties.
  • Assist with coordination of employee functions and events.
  • Manage incoming and outgoing mail and packages.
  • Maintain office supplies inventory and place orders when necessary.
  • Place service calls for all branch equipment repair and maintenance.
  • Perform other administrative duties as assigned.
SKILLS & QUALIFICATIONS:
  • Minimum two years of administrative experience in a professional work environment.
  • High school diploma or equivalent required, college degree preferred.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook).
  • Excellent communication and interpersonal skills.
  • Strong organizational and multitasking abilities.
  • Knowledge of office operations and administrative policies and procedures.
  • Ability to use good judgement.


Meet Your Recruiter

Elizabeth Mann

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