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Directorate Executive Assistant

2 months ago

Lemont, United States Argonne National Laboratory Full time

We invite you to apply for the Directorate Executive Assistant following a retirement. In this role, you will provide administrative support to the Associate Laboratory Director (ALD) for the Science and Technology Partnerships and Outreach (STPO) Directorate. You will also:

  • Exercise sound judgement and independent initiative, handles the day-to-day operations and work flow of the ALD's office.
  • Perform a wide variety of administrative and general support duties often of a highly sensitive nature.
  • Effectively communicate the transfer of verbal and written information; arranges and provides support at meetings, conferences, and workshops.
Responsibilities may include coordinating and scheduling of meetings, preparing domestic and international travel arrangements and expense reports, compiling and formatting presentations, reviewing forms for ALD approval, tracking expenditures, and planning and coordinating onsite and offsite visits, meetings, and workshops. Success in this role we be demonstrated strong ability to collaborate and interact professionally with others, multi-task and handle unexpected or urgent requests, and anticipate needs of the ALD.

Position Requirements
  • Minimum education and experience or equivalent combination of a high school diploma and 10 years or an Associates degree and 8 years of administrative experience is required.
  • Organizational skills including the ability to prioritize workloads, handle multiple assignments for multiple areas, manage time, and the ingenuity and creativity to solve problems independently.
  • Skill in scheduling appointments, arranging meetings, planning workshops and conferences, and coordinating onsite visits for others or offsite visits for ALD.
  • High attention to detail.
  • Ability to maintain high confidentiality.
  • Excellent verbal and written communication skills and skills in building interpersonal relations.
  • Knowledge to make decisions independently.
  • Ability to prioritize workloads and competing priorities.
  • Experience in directing internal and external input for Laboratory-wide projects.
  • Complete understanding of word processing, spreadsheet and database programs and applications including MS Office Suite.
  • Ability to model Argonne's Core Values: Impact, Safety, Respect, Integrity, and Teamwork.
  • Ability to make our laboratory a safe, welcoming, inclusive, and accessible environment where all can thrive.


Job Family
Support Administrative (SA)

Job Profile
Administrative Support 4

Worker Type
Regular

Time Type
Full time

As an equal employment opportunity and affirmative action employer, and in accordance with our core values of impact, safety, respect, integrity and teamwork, Argonne National Laboratory is committed to a diverse and inclusive workplace that fosters collaborative scientific discovery and innovation. In support of this commitment, Argonne encourages minorities, women, veterans and individuals with disabilities to apply for employment. Argonne considers all qualified applicants for employment without regard to age, ancestry, citizenship status, color, disability, gender, gender identity, gender expression, genetic information, marital status, national origin, pregnancy, race, religion, sexual orientation, veteran status or any other characteristic protected by law.

Argonne employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation in the application phase for review by Argonne's Legal Department.

All Argonne offers of employment are contingent upon a background check that includes an assessment of criminal conviction history conducted on an individualized and case-by-case basis. Please be advised that Argonne positions require upon hire (or may require in the future) for the individual be to obtain a government access authorization that involves additional background check requirements. Failure to obtain or maintain such government access authorization could result in the withdrawal of a job offer or future termination of employment.