Conference & Meeting Services Financial Coordinator

3 weeks ago

Irvine, United States HSF Affiliates Full time
About the Company

HSF Affiliates LLC, the parent company of Berkshire Hathaway HomeServices, has an opportunity for a Conference & Meeting Services Financial Coordinator to join ourConference & Meeting Services team.We are a subsidiary of HomeServices of America, and an affiliate of Berkshire Hathaway Inc.

Summary

HSF Affiliates is seeking an energetic and detail-oriented Conference & Meeting Services Financial Coordinator to report to the SVP Conference & Meeting Services. This role is responsible for project and administrative work of significant difficulty and complexity. A solid understanding of accounting principles and bookkeeping is required. Using advanced software applications, works within complex spreadsheets, imports/exports data between software applications. The Financial Coordinator will process all meeting expense vouchers, manage multiple cost centers and balance cost center expenses to the general ledger monthly for the Conference & Meeting Services department as well as the Solution Strategy tech projects. Work is varied and can be project oriented. Financial Coordinator compiles and provides analysis of information and will perform considerable coordination and follow-through. In this role you may schedule meetings, maintain department, and event calendars and provide basic administrative support to the department. Occasional overnight travel for offsite meetings out of state (approx. 2 - 3 trips per year), conferences, and annual Convention. This position will require lots of walking at the facilities during the conventions and may require movement and lifting of heavy boxes and materials.

Job Duties & Responsibilities

The Conference & Meeting Services Financial Coordinator will be responsible for, but not limited to:

  • Maintains records of financial transactions by establishing accounts, posting transactions.
  • Develops system to account for financial transaction by maintaining a chart of accounts, defining bookkeeping policies and procedures.
  • Maintains subsidiary accounts by verifying, allocating and posting transactions.
  • Balance subsidiary accounts by reconciling entries.
  • Balance reconciled accounts to the general ledger.
  • Maintains historical records by filing documents.
  • Prepares financial reports by collecting, analyzing, and summarizing account information and trends.
  • Assist team members when necessary with Meeting Planning project needs (Administration).
  • This position requires a lot of walking during offsite conferences, meetings, and conventions.
  • Contributes to team effort by accomplishing related results as needed.
Qualifications

Education:
  • Bachelor's in Business Administration or combination of education and related work experience.
Knowledge and Skills:
  • Knowledge in accounting and/or finance
  • Proficient in Excel, Tables and Powerpoint
  • Outstanding financial and analytical skills.
Expectations
  • Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
  • Perform responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism.
  • Establish and maintain positive and productive work relationships with all staff, customers, and business partners.
  • Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development.
  • Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.

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