HR Operations Associate

3 weeks ago

Stamford, United States Viking Global Investors Full time

Viking Global Investors LP is a global investment firm founded in 1999. We manage more than $46 billion of capital for our investors across public equity, private equity, and credit and structured capital investment strategies. We have more than 275 employees and offices in Stamford, New York, Hong Kong, London, and San Francisco.

LOCATION: Stamford, CT (600 Washington Blvd)

JOB FUNCTION

The HR Operations Associate will report to an HR Operations Specialist and support the broader HR team on day-to-day activities and future initiatives. Responsibilities may include, but are not limited to:

  • Work with members of the HR team to develop, implement, and maintain internal HR procedures and processes
  • Manage all aspects of onboarding process for full-time and contingent workers; coordination with hiring managers and new hires, onboarding paperwork, conduct new hire orientations, manage tasks in onboarding ticketing software
  • Liaise with the Recruiting team on background check initiation and processing
  • Assist with personnel transactions; update bios, org charts, intranet, and monthly newsletters
  • Maintain employee data in HRIS (Workday), including personal information, job changes, hiring, terminating, time tracking, absence, benefits, and more
  • Prepare data analysis and fulfill data requests from various departments including employment verifications
  • Design and coordinate an innovative Wellness Program to promote a healthy work culture for employees, including vendor due diligence, program marketing, event execution, and budget management
  • Curate HR Ops content for internal monthly newsletter and keep intranet up to date
  • Serve as a resource to employees on HR-related questions and issues
  • Responsible for maintaining up-to-date labor law posters and assisting with annual regulatory filings.
  • Maintain personnel files and conduct annual document retention review with outside counsel to purge files as needed
QUALIFICATIONSThe ideal candidate will have:
  • A Bachelor's degree
  • 3+ years of relevant HR work experience, ideally at a financial services firm
  • Ability to work in a dynamic, fast paced environment
  • Innovative, creative thinker
  • Proficient in Workday (preferred) or other HRIS systems, Excel and Powerpoint
The ideal candidate will possess the following traits:
  • Strong interpersonal skills: working with new hires and others across the firm.
  • Team-orientation: a willingness to work collaboratively and pitch in on ad-hoc tasks and requests
  • to ensure all needs are met.
  • Ability to work independently: manage tasks with minimal supervision and show initiative in problem-solving and decision-making.
  • Efficient communicator: clear, direct communication is valued in a robust and busy work
  • environment.
  • Proactivity: an ability to recognize, anticipate and address needs with a strong sense of urgency.
  • Sound judgment: demonstrated discretion with confidential information is required.
  • Detail orientation: produce high-quality work with accuracy and thoroughness.

Viking is an equal opportunity employer. Questions about your candidacy and requests for reasonable accommodation in the recruitment process should be directed to recruiting@vikingglobal.com.

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