Workplace Experience Coordinator

3 weeks ago

Mountain View, United States Onward Play Full time

As a pivotal member of our team, you'll take the lead in orchestrating the day-to-day operations and strategic management of the Org Summit program. This role is all about spearheading comprehensive planning and seamless execution for summits on a large scale. Here's what your key responsibilities will include: - Developing detailed project plans tailored to each summit or offsite event - Adapting and enhancing resources and guidance for summit hosts, encompassing toolkits, agendas, content, and more - Coordinating travel logistics, managing hotel accommodations, and arranging shuttle services - Crafting and implementing communication strategies - Cultivating strong relationships with stakeholders to foster alignment and garner support - Providing hands-on, on-site assistance with a focus on exceptional service - Ensuring the smooth operation of on-site processes - Collaborating with various internal teams to support offsite initiatives (e.g., Executive Assistants, Vendor Management, IT/AV, Security, L&D) - Organizing and executing local social gatherings - Collecting and analyzing feedback and relevant data What we seek in candidates: - 5+ years of hands-on experience in project management, overseeing end-to-end delivery of complex projects - 5+ years of corporate event planning experience, having successfully managed 30+ multi-day events annually with 100+ attendees - Proven ability to cultivate robust cross-functional relationships to drive consensus and collaboration - Exceptional written communication skills with a knack for adapting communication styles effectively - Strong organizational skills, capable of managing both intricate details and overarching strategies - Proficiency in identifying and executing steps within processes, prioritizing immediate actions - Flexibility in navigating organizational changes and evolving priorities

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