Marketing Operations Administrator

3 weeks ago

Irvine, United States Vaco Full time
Job Opportunity: Marketing Operations Administrator
Location: Irvine, CA
Department: Marketing
Employment Type: Full-time

Vaco is seeking a well-rounded individual who thrives in a fast-paced environment. The ideal candidate is highly organized, self-motivated, and adaptable, with previous experience supporting medium to large-sized departments and managing substantial budgets.

Responsibilities:
  • Administer day-to-day financial operations for the department.
  • Manage the administrative functions of the budget from start to finish.
  • Create and submit marketing purchase requests for approval.
  • Process vendor invoices and obtain management approval for payment.
  • Reconcile invoices, receivers, and purchase requests with the original estimate.
  • Track and enter all marketing credit card expenses into the monthly accounting log.
  • Perform auditing functions for periodic promotions.
  • Provide support for special shipping projects and assist during peak seasons.
  • Perform customer service support via email and inbound phone calls.
  • Provide office support to the Marketing department.
  • Undertake other tasks as assigned.
Requirements:
  • Bachelor's degree in Business Operations, Management, or Administration preferred, or equivalent work experience of 3-5 years in customer service, administration, account management, or coordination.
  • Experience managing budgets with successful results.
  • Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
Preferred Qualifications:
  • Experience in Smartsheet, Teams, Google Drive, and app-based phone systems.
  • Experience in a marketing or communications role.
  • Experience in plumbing or building products is a plus.
  • Experience organizing and implementing new processes and procedures to improve efficiency.
  • Ability to understand, research, write, and deliver summaries on a range of business needs.

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