Senior Billing Specialist
3 months ago
Our client is a leading global Law Firm with over 40 offices in over 25 countries.
Currently they are actively expanding their Revenue Operations team - and looking to add a Senior Billing Specialist to their Revenue team.
This is a hybrid role and can be based in New York, Washington D.C., California, and Texas offices.
Responsibilities:
Support the billing process
Oversee and follow up on the processing of action items, such as time transfer, time write off, dispatch of billing guides, disbursements, etc.
Oversight and review (occasional preparation/processing) of invoices, ensuring time and disbursements are accurately charged in accordance with client billing guidelines.
Meet with partners monthly, or as needed, to review current matters, obtain billing forecast information and follow up to ensure that all pledged billing is actioned in a timely manner each month.
Assist with matter inception process, review engagement letters and agreements to ensure that agreed billing rates are accurate for new instructions.
Review client/matter working capital balances (WIP and Debts), take ownership of reporting on and escalating matters that are aging or where we have increasing client exposure.
Send regular working capital related reporting to partners with concise narratives.
Provide support to the cash allocations team to assist with the allocation of client related payments.
Oversee client money balances and ensure that funds are being applied/refunded in a timely manner.
Review billing write offs and ensure any material amounts are escalated, prepare write-off narratives for write-off committee approval.
Review unbilled disbursements balances and disbursements written off on a monthly basis and investigate any significant movements.
Act as trusted business advisor to assigned partners and other fee earners, working closely with their assistants and other support functions.
Qualifications
4+ years of legal billing experience
Elite 3E a plus
Intermediate level experience or above in Microsoft Office, including Excel, Word, Outlook and PowerPoint.
Excellent attention to detail, prioritization and organizational skills.
Ability to work under pressure and cope with high demand and varied workloads.
Pro-active self-starter with drive, enthusiasm and tenacity, possessing excellent communication skills both written and verbal. Will need to be visible with the confidence to advise, encourage, and sometimes challenge partners.
Excellent analytical and numeracy skills are a prerequisite for the role, plus the individual will need to adopt a 'broad brush,' big-picture approach and appreciate the commercial realities of a dynamic, fast moving practice.
Compensation commensurate with experience and location.
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