Administrative Assistant

4 months ago

Fayetteville, United States MasTec Full time

Overview:

MasTec Utility Services delivers critical infrastructure construction and engineering services for power delivery, gas, and water customers, specializing in overhead and underground electric distribution for power delivery systems, gas distribution construction for gas systems, and turnkey solutions for a variety of water, sewer, and civil infrastructure projects. Backed by the strength of decades of experience, unrivaled industry skills, and a deep commitment to core values, MUS delivers safe, innovative, and environmentally responsible services that provide extraordinary value to clients.

MasTec Utility Services is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. Were always looking for talented and dedicated people to join us and love where they work.

MasTec Utility Services is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Energy News-Record as one of the leading contractors in the country. MUS is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization.

Job Summary

The Administrative Assistant will provide administrative and general office support to the site and regional operations. The Administrative Assistant directly impacts business operations by providing efficient and effective support directly to the field. The Administrative Assistant will act as the primary point of contact for site personnel, Operations Managers, and Regional Support Managers.

Responsibilities:
  • Establish and maintain a filing system, ensuring documentation/information is current and can be readily retrieved.
  • Assist with external and internal vendor relations, including but not limited to, payment of invoices, new vendor setup, and resolution of any vendor issues.
  • Handle incoming calls, emails, and company related correspondence daily, including customer inquiries and complaints, routing inquiries/requests to appropriate individual/department for response, following up and providing any coordination necessary to ensure response occurs in timely, efficient manner.
  • Assist customers with immediate needs and help employees with tasks related to customer requests.
  • Track paperwork, process new work/projects, change the status of work/projects, complete CUs, create invoices for all jobs and keep a detailed record of start and end dates in a separate log.
  • Organize and coordinate staff and other meetings, including preparing materials pertaining to agenda items, following up with staff members regarding status of action items, etc.
  • Respond timely to requests from Resource Management and Field Operations.
  • Keep site bulletin boards updated and neatly organized with company newsletters, safety bingo, daily scorecards, federal posters, workers compensation information, etc.
  • Attend crew meetings as needed to collect documents, communicate information, and respond to inquiries.
  • Maintain safe work environment by following and supporting safe practices.
  • Prepare and submit expense reports weekly in accordance with company policy, including for traveling technicians and new hires.
  • Receive payroll timesheets and input in a timely fashion to ensure employees get paid on time.
  • Assist/provide backup support to other office support employees as required.
  • Coordinate special projects as assigned.
  • Assist and support field management on projects and daily business needs.


Qualifications:

Minimum

  • High school diploma or equivalent.
  • 1 year of clerical or administrative experience related to work orders and invoice processing.
  • Must have experience with microsoft office.

Preferred

  • Associate degree in business management or similar, including computer and accounting courses.
  • Experience in a construction or project environment.

Physical Demands and Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 50 pounds.

Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description, duties, or work schedules to accommodate individuals with disabilities.

Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE).

Equal Employment Opportunity:

The Companys policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories.

  • Administrative Assistant

    5 days ago

    Fayetteville, United States Insight Global Full time

    A Non-Profit client of Insight Global devoted to serving rural and persistently impoverished communities is seeking a highly organized and detail-oriented Administrative Assistant to support their CEO and another C-Level Individual. This role is akin to an executive assistant and will require managing the CEO's calendar, assisting in coordinating travel,...

  • Administrative Assistant

    6 days ago

    Fayetteville, United States Insight Global Full time

    A Non-Profit client of Insight Global devoted to serving rural and persistently impoverished communities is seeking a highly organized and detail-oriented Administrative Assistant to support their CEO and another C-Level Individual. This role is akin to an executive assistant and will require managing the CEO's calendar, assisting in coordinating travel,...

  • Administrative Assistant

    1 month ago

    Fayetteville, United States Robert Half Full time

    Job DescriptionJob DescriptionTemporary Administrative Assistant Needed in Fayetteville, NY •Handle inbound/outbound calls and data entry using drake software, excel, google docs•Around 30 hours per week, Monday through Friday•Looking for someone that is personable, professional, able to work independently with minimal supervision, able to multitask...

  • Administrative Assistant III

    3 weeks ago

    Fayetteville, United States Mega Force Full time

    We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance Administrative Assistant, Administrative, Assistant, Staffing Learn More

  • Administrative Assistant

    7 days ago

    Fayetteville, Arkansas, United States Adventure Subaru Full time

    ResponsibilitiesAs a Receptionist at Adventure Subaru, your primary duties will include answering phones, greeting customers, and directing them to the sales department. You'll also assist with scheduling appointments and performing administrative tasks such as typing memos and reports.You'll work closely with the sales team to ensure seamless communication...

  • Administrative Assistant I

    4 weeks ago

    Fayetteville, United States Aqua America Full time

    Prepare correspondences, including reports and meeting minutes and distribute via e-mail, fax, overnight shipping, etc. Maintain general files and records. Responsible for charging out inventory and assisting in the annual physical inventory count. Administrative Assistant, Customer Service, Administrative, Processing, Assistant, Building Maintenance,...

  • Sales Administrative Assistant

    2 weeks ago

    Fayetteville, United States Seadev Full time

    [Office Assistant / Fully Remote] - Anywhere in U.S. / Both PT & FT Available / Competitive pay - As a Sales Administrative Assistant you'll: Ensure all pre- and post-meeting tasks are handled efficiently and accurately; Handle administrative tasks such as updating customer records in the CRM, reviewing communications and contracts for accuracy, note taking,...

  • Sales Administrative Assistant

    2 weeks ago

    Fayetteville, United States Seadev Full time

    [Office Assistant / Fully Remote] - Anywhere in U.S. / Both PT & FT Available / Competitive pay - As a Sales Administrative Assistant you'll: Ensure all pre- and post-meeting tasks are handled efficiently and accurately; Handle administrative tasks such as updating customer records in the CRM, reviewing communications and contracts for accuracy, note taking,...

  • Clinical Administrative Assistant

    1 week ago

    Fayetteville, North Carolina, United States Cumberland Medical Associates Full time

    Clinical Administrative Assistant PositionCumberland Medical Associates is recruiting a highly skilled Clinical Administrative Assistant to join our team. In this role, you will provide exceptional support to our clinical staff by ensuring smooth day-to-day operations, managing patient data, and handling correspondence.Duties and ResponsibilitiesHandle...

  • Administrative Assistant for Healthcare Operations

    1 week ago

    Fayetteville, North Carolina, United States Revolution USA Full time

    Job Summary: Administrative Assistant for Healthcare OperationsWe are seeking a detail-oriented Bilingual professional to join our team at Revolution USA in Fayetteville, NC. Our work environment is known for its collaborative and supportive atmosphere.Responsibilities:Authorizations/Referral managementInterview patients for case histories prior to...

  • Administrative Assistant

    2 weeks ago

    Fayetteville, North Carolina, United States Green Biz Nursery and Landscaping Full time

    About the RoleThe Green Biz Nursery and Landscaping Department is seeking an experienced Administrative Assistant to join their team. In this role, you will provide critical support to the Department Manager and assist with various administrative tasks, including customer service and office management.Key ResponsibilitiesProcess billing and statements,...

  • Administrative Assistant for Attorney Support

    1 week ago

    Fayetteville, Arkansas, United States AMS Staffing, Inc. Full time

    About the JobWe are looking for a skilled Administrative Assistant to join our team as a temporary replacement for an attorney taking maternity leave. The ideal candidate will have experience in a fast-paced environment and be able to work independently with minimal supervision.Your key responsibilities will include managing calendars, preparing and...

  • Insight Global | Administrative Assistant

    4 days ago

    fayetteville, United States Insight Global Full time

    A Non-Profit client of Insight Global devoted to serving rural and persistently impoverished communities is seeking a highly organized and detail-oriented Administrative Assistant to support their CEO and another C-Level Individual. This role is akin to an executive assistant and will require managing the CEO's calendar, assisting in coordinating travel,...

  • Clinical Administrative Assistant

    1 week ago

    Fayetteville, Arkansas, United States Resonance lab Full time

    Administrative Support PositionWe are seeking a skilled Administrative Support Professional to join our team at Resonance Labs. In this role, you will provide critical support to our medical staff, ensuring the seamless delivery of high-quality patient care.Key Responsibilities:Manage administrative tasks efficiently to minimize delaysSupport medical staff...

  • Administrative Assistant to Healthcare Providers

    1 week ago

    Fayetteville, North Carolina, United States A Brighter Future Healthcare Services Full time

    A Brighter Future Healthcare Services, Inc. is a dynamic healthcare organization looking for a highly motivated and detail-oriented Administrative Assistant to Healthcare Providers.Job Overview:We are seeking an individual who can provide administrative support to our medical providers, ensuring the seamless management of professional and personal...

  • Administrative Assistant Manager

    7 days ago

    Fayetteville, Arkansas, United States Crain Automotive Team Full time

    Are you passionate about delivering exceptional customer service? Do you have a knack for administrative tasks and enjoy working in a fast-paced environment? Look no further! As an Office Administrator with the Crain Automotive Team, you will be the face of our organization, providing top-notch support to our customers and colleagues alike.Your...

  • Administrative Coordinator

    7 days ago

    Fayetteville, Georgia, United States Sanzie HealthCare Services Inc Full time

    Job SummaryWe are seeking a highly organized and skilled Administrative Assistant to provide administrative support to our managers and employees. The ideal candidate will have excellent communication skills and be able to prioritize tasks effectively.Key ResponsibilitiesOrganize and schedule appointmentsPlan meetings and take detailed minutesWrite and...

  • Administrative Coordinator

    7 days ago

    Fayetteville, North Carolina, United States Essential Utilities Inc Full time

    Job OverviewAn Administrative Assistant I position is available at Essential Utilities Inc. in Fayetteville, NC. The role will support the Area Manager and be responsible for various administrative tasks.Key ResponsibilitiesPrepare correspondences, reports, and meeting minutes.Maintain general files and records.Responsible for charging out inventory and...

  • Administrative Support Specialist

    1 week ago

    Fayetteville, Arkansas, United States TJF Services Inc Full time

    Job DescriptionWe are seeking a highly skilled and organized Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide critical support to our managers and employees, ensuring the smooth day-to-day operation of our office.Responsibilities:Assist in daily office needs, including managing administrative...

  • Administrative Support Associate

    4 weeks ago

    Fayetteville, United States Fayetteville State University Full time

    The Administrative Support Associate is a full-time position that services the Division of University Advancement. The Division of University Advancement primarily provides development support, with emphasis on office functions, and assists the fundr Support, Administrative, Associate, Skills, Technology Learn More