Recruitment Coordinator

3 weeks ago

Schaumburg, United States Ageatia Global Solutions Full time

This position takes typical duties done within recruiting coordination and expands them to a full life-cycle of an employee at Ageatia. The people coordinator bridges both recruiting support and acts as a key function of the onboarding process. This role will require someone with a deep understanding (we'll train you on this part, of course) when it comes to hiring and onboarding.



All candidates should make sure to read the following job description and information carefully before applying.

The Recruiting Coordinator will spend 85% of his/her time supporting coordinating and recruiting functions that include: coordinating phone screens, on-site job interviews, posting job descriptions, candidate debriefs/preps, and communicating internally to ensure a smooth 1st day for new employees. 50% of the coordinator's time will be spent streamlining processes that include onsite set-up and communication, training schedule, and general candidate/new hire questions. The remaining 5% spans a multitude of people-related functions that will require agile problem-solving and a "can do" mentality.

Responsibilities:

o Scheduling phone interviews, candidate preps & debriefs, and scheduling on-site interviews for recruiters as needed

o Communicating with candidates about their application status, scheduling interviews, and feedback from interviews

o Ensuring and making sure we have gathered appropriate feedback at all stages of the hiring process.

o Coordinating the on-site interviews when candidates are in office. Facilitating debriefs with the hiring team when concluded.

o Scheduling candidate and new hire travel as needed

o Pushing candidates through the hiring process; this includes working with them to complete all paperwork prior to day 1, ensuring that their background and reference checks are complete, and pushing them through the various systems for compliance reasons.

o Assisting new hires who are relocating to any one of our client sites on getting settled and being a "buddy" who can answer questions for them about getting around, finding housing, etc.

o Working with the help desk to solve issues for new hires, constantly streamlining processes to ensure great candidate experience from 1st contact to rejection and/or hire.

o Run point for onboarding Days 1-5 for new employees. Work with recruiters alike to make these important first days effective.

o Keep track of headcount across the organization and run reports as needed.

Requirements:

1-2 years coordinating recruiting processes in a fast-paced environment preferred but not necessary

Impeccable organizational skills that can be used across a multitude of systems to ensure candidates do not get lost in the process

Fanatical attention to detail and a drive to get things done right

Tons of patience and grace under fire

Experience with Microsoft Office Suite Products

Communication skills mean maximizing contact with just the information people need to make things seem effortless

Self-starter

A sense of humor and an easy-going personality is a must

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