Tax Administrative Supervisor

4 weeks ago

Walnut Creek, United States Navolio & Tallman LLP Full time

Join our growing accounting firm as a Tax Administrative Supervisor, where you will play a crucial role in overseeing the tax administrative team and ensuring the efficient and accurate execution of tax-related processes. The ideal candidate will have a strong background in tax administration, excellent organizational skills, and a keen eye for detail. This position offers an exciting opportunity to contribute to the success of our firm while advancing your career in tax administration.

We offer a hybrid-working model, state-of-the-art equipment, and firm events that help our staff foster personal connections with all of their coworkers and promote collaboration in the workplace. Our hybrid work environment allows for greater flexibility and work-life integration. We firmly believe that the success of our firm is directly dependent on the success of our people, which is why we strive to cultivate an engaging environment that exemplifies our firm values. We have even been named Accounting Today's "Top 100 Best Accounting Firms to Work for" for multiple years, including as recently as 2020, 2021 and 2022 We were also ranked 9th in the entire Nation by Accounting Today's "Best Firm for Women to Work For" in 2022

Position Responsibilities:

  • Supervise and lead the tax administrative team, providing guidance, support, and ongoing training to ensure high performance.
  • Oversee tax administrative responsibilities with respect to preparation, delivery, and tracking of engagement letters; managing incoming client tax documents; preparation of quarterly estimates and extension packages; assembly and delivery of tax returns; and ensuring all applicable tax returns and extensions are properly e-filed.
  • Communicate with professionals in various departments to ensure proper prioritization and seamless coordination of tasks and timely completion of projects.
  • Foster a collaborative and positive work environment that encourages teamwork and professional development.
  • Train newly-hired tax administrative professionals on applicable tax software, procedures, and best practices.
  • Review work of tax administrative staff for accuracy and completeness, including updates to due date tracker, tax assemblies, word processing, engagement letters, and email correspondences to clients.
  • Serve as a point of contact for clients, professional staff, and tax administrative staff regarding administrative inquiries.
  • Identify areas for process improvement within the tax administration function and implement effective solutions.
  • Identify quality control risks and work with partner in charge of tax department to implement and enforce measures to uphold the firm's standards for excellence.
  • Schedule annual tax assembly kick-off and tax administrative process improvement meetings.
  • Attend weekly scheduling meetings and communicate applicable updates to administrative staff.
  • Work with partner in charge of tax department to maintain and update all tax administrative documents (i.e. assembly instructions, administrative procedures, organizer letters, and templates) and communicate it out to administrative staff.
Qualifications:
  • Bachelor's degree
  • Minimum 5 years of administrative experience
  • Experience working in a paperless environment
  • Excellent organizational and time-management skills
  • Exceptional attention to detail and accuracy.
  • Effective communication and interpersonal skills
  • Works well under pressure and with a team; able to meet deadlines
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with tax-related software a plus but will train
  • Leadership qualities with a commitment to fostering a positive work culture
  • Availability to work in the Walnut Creek office

If you are interested in contributing your talents to our team, please submit your resume to careers@ntllp.cpa.

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