Office Assistant

1 month ago

North Miami Beach, United States The Victory Center, Inc. Full time
Description

We're searching for a diligent office assistant to provide administrative support. You'll be responsible for responding to all complaints and questions in a friendly and timely manner, implementing office standards to streamline our processes, scheduling appointments, and company trips, ordering office equipment, and marketing our brand through community events and print and digital mediums. Applicants should be extremely thorough, possess excellent communication skills, and have some background in customer service. Send us your resume today to become part of the team

Responsibilities

The secretary is employed to carry on the clerical work of the school.

•The Controller is responsible for delegation of this work to the secretary and for supervising this position
•The secretary's job can be classified under two headings: (a) the work of the school office and (b) the responsibility of a secretary to the Controller and Director of Education
•With direction from the Controller and Director of Education maintains and coordinates multiple calendars to include the school activities and events calendar
•Work efficiently with a service-oriented attitude under stressful situations with constant interruption.=
•Maintain cooperative working relationships with students, staff, parents, and community members contacted in the course of work all while representing the mission of The Victory Center

General Management:

•Direct and manage day-to-day office systems, including mail, fax, phone, email, photocopying, and program databases
•Maintain Controller and Director of Education's calendar for scheduled events, conferences, etc.
•Schedule, attend, and take minutes at weekly team meetings with Administration Staff

Communications:

•Facilitate school-wide communication
•Serves as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions/agencies on a range of specified issues; ensuring appropriate responses and or actions are taken by the relevant person or persons
•Prepare and send an email and written correspondence to parents, as necessary

Staff/Parents Students:

•Maintain and audit student files ensuring all necessary forms are up to date and compliant with the policies of TVC and local and state agencies
•Maintain scheduling for IEP's, Parent Training, Outreach Program Registration, School Tours, and Student Evaluations
•Schedule Tours for prospective families, follow up and report outcomes to Controller and Director of Education

Finance/Scholarship:

•Assist in State compliance of registration for McKay & Gardiner Scholarships.
•Maintain daily student attendance

Events:

•Assist Controller in the planning of fundraising events and registration of community events that represent and support the cause
•Work to create marketing opportunities and plan events for our customer base in the community to improve company reputation and visibility
•Strengthen existing abilities and gain new ones by participating in training opportunities
•Generate status reports as requested so the team is informed with progress reports
•Act as a point of contact for complaints or questions from customers and respond in a timely manner
•Buy materials for the office when necessary

Qualifications

•A minimum High School Diploma is required and two years of office administrative experience in the area of assignment; or an equivalent combination of education and experience is sufficient to successfully perform the essential duties of the job as listed above.
•History of being deadline-driven and extremely organized
•High school diploma or GED required, some college experience preferred
•Prior experience in office management or our industry is a plus
•Shows great interpersonal skills and excellent written communication
•Proficient in basic computer software and can quickly learn to use new programs

  • Administrative Assistant

    1 day ago

    Pompano Beach, Florida, United States Law Office Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the Law Office in Boca Raton. This role will be responsible for providing administrative support, including answering phones, distributing communications, and maintaining office operations.ResponsibilitiesAnswer phone calls and respond to emails in a timely...

  • Back Office Medical Assistant Floater

    1 month ago

    North Miami Beach, United States Actalent Full time

    Job Title: Back Office Medical Assistant Floater Job Description The Floater will perform quality team-based patient care under the direct supervision of a clinician for both clinical and administrative functions to promote health and wellness in a safe and friendly environment. The role supports the clinician and care management teams in assessing,...

  • Dental Office Assistant

    1 month ago

    Miami Beach, United States Heartland Dental Full time

    Job Details Req ID: 97234 Supported Practice: Bal Harbour Smiles Category: Business Assistant Location: 260 95th St, Surfside, FL 33154 Years of Experience: 1 year Sign on Bonus: $1,000.00 Position Summary: Business Assistant Bal Harbour Smiles is looking for a Business Assistant to join our team. Monday-Friday 9:00am-6:00pm. Why Heartland Dental? Heartland...

  • Dental Office Assistant

    3 weeks ago

    Miami Beach, United States Heartland Dental Full time

    Job Details Req ID: 97234 Supported Practice: Bal Harbour Smiles Category: Business Assistant Location: 260 95th St, Surfside, FL 33154 Years of Experience: 1 year Sign on Bonus: $2,000.00 Position Summary: $2,000 Sign on Bonus! Business Assistant Bal Harbour Smiles is looking for a Business Assistant to join our team. Monday-Friday 9:00am-6:00pm. Why...

  • Assistant Front Office Director

    1 day ago

    Miami Beach, Florida, United States The Gates South Beach Full time

    Job Title: Assistant Front Office DirectorEstimated Salary: $45,000 - $55,000 per year.About The Gates South BeachThe Gates South Beach is a boutique lifestyle hotel offering guests an authentic and unconventional experience. Located in the heart of South Beach, this contemporary full-service hotel features newly built guestrooms and is set directly across...

  • Office Assistant

    1 month ago

    Miami, United States BCA Financial Services, Inc. Full time

    LIFE IS SHORT. DO WORK THAT MAKES A DIFFERENCE. BCA Financial Services, Inc. is seeking a full-time Office Assistant for our Customer Experience department. This is a great career opportunity for a detail-oriented person with exceptional oral and written communication skills. Essential Functions: + Answer incoming calls, direct them to the appropriate...

  • Office Assistant

    1 month ago

    Miami, United States BCA Financial Services, Inc. Full time

    LIFE IS SHORT. DO WORK THAT MAKES A DIFFERENCE. BCA Financial Services, Inc. is seeking a full-time Office Assistant for our Customer Experience department. This is a great career opportunity for a detail-oriented person with exceptional oral and written communication skills. Essential Functions: + Answer incoming calls, direct them to the appropriate...

  • Office Assistant

    1 month ago

    Miami, United States BilliMD Full time

    Job Summary: We are seeking a motivated and organized Office Assistant to support our office administrators. The role involves assisting with administrative tasks, coordinating credentialing processes, and ensuring compliance with AHCA standards. The ideal candidate will be detail-oriented, able to multitask, and have strong communication skills. Key...

  • Administrative Assistant

    4 days ago

    Miami Beach, United States MINT Impeccable Lifestyle and Travel Full time

    ** LOCAL CANDIDATES ONLY - DO NOT APPLY IF YOU DO NOT RESIDE IN SOUTH FLORIDA!**PLEASE, NO PHONE CALLS** Cover Letter Is Mandatory For This PositionJob DescriptionWHAT ARE WE LOOKING FOR?We are looking for an office administrative assistant / personal assistant to the company's CEO. Duties will include the following:Running personal & office errands and...

  • Facilities Maintenance Assistant

    1 day ago

    Daytona Beach, Florida, United States Office Pride Full time

    Job SummaryWe are seeking a dedicated and reliable Facilities Maintenance Assistant to join our team at Office Pride Commercial Cleaning Services.This role is ideal for individuals who take pride in their work and enjoy being on their feet. As a Facilities Maintenance Assistant, you will be responsible for maintaining a clean and safe environment for our...

  • Office Assistant

    3 days ago

    Miami, Florida, United States Caribbean Foods Company Full time

    Job DescriptionWe are seeking an organized and detail-oriented Office Assistant to join our team at the Caribbean Foods Company.The successful candidate will be responsible for providing exceptional customer service, answering phones, responding to emails, and performing various administrative tasks with a high level of accuracy and efficiency.This is a...

  • Executive Support Specialist

    3 weeks ago

    Miami, Florida, United States V & E Hospitality Group - Corporate Office Full time

    Job Title: Executive Support Specialist - CEO Office">About the Role:We are seeking an experienced and highly skilled Executive Support Specialist to join our team at V & E Hospitality Group - Corporate Office. The successful candidate will provide exceptional administrative support to our Chief Executive Officer, ensuring seamless day-to-day operations,...

  • Retail Office Assistant

    4 months ago

    Miami, United States Rooms To Go Full time

    Rooms To GoRetail Office AssistantStarting Salary: $14 – 16 per hour, depending on experience.Medical, Dental, Vision and other benefits available based on # of hours worked.Associate Discounts on Rooms To Go furnitureJoin the ROOMS TO GO TEAM!!!!!Rooms To Go is hiring a Retail Office Assistant to work in the offices of our retail stores. Store Office...

  • Customer Service Coordinator

    15 hours ago

    Pompano Beach, Florida, United States Law Office Full time

    Job Title and OverviewWe are seeking a skilled Customer Service Coordinator - Administrative Assistant to join our team at the Law Office in Boca Raton. This role involves providing exceptional customer service, handling administrative tasks, and maintaining office operations.

  • Office Assistant

    2 months ago

    North Easton, United States Stonehill College Full time

    Information Student Job Type On Campus Academic Yr Reports To Elizabeth Stringer Keefe Job Description Summary The main function of this position is to assist the Dean with office support. The student will assist with events, creative projects, suppo Office Assistant, Assistant, Education, Business Services, Office

  • Office Assistant

    1 month ago

    North Easton, United States Stonehill College Full time

    Information Student Job Type On Campus Academic Yr Reports To Elizabeth Stringer Keefe Job Description Summary The main function of this position is to assist the Dean with office support. The student will assist with events, creative projects, suppo Office Assistant, Assistant, Education, Business Services, Office

  • Administrative Assistant

    15 hours ago

    Pompano Beach, Florida, United States Law Office Full time

    Job Overview:">We are looking for an experienced Administrative Assistant to join our team at our Boca Raton law office.">Key Responsibilities:">">Answer phone calls and direct clients to the appropriate staff member.">Skills and Qualifications:">">Excellent communication and organizational skills.">Salary Range:">The salary for this position is between...

  • Junior Office Assistant

    15 hours ago

    Miami, Florida, United States J.D. Brokers & Forwarding Company Full time

    About Our TeamWe are a dynamic and growing company that values innovation and excellence.Our team members are passionate about delivering exceptional results and building lasting relationships with our clients.Job OpportunityWe are seeking an enthusiastic and detail-oriented Administrative/Office Assistant to join our team.The ideal candidate will possess a...

  • Office Manager/Executive Assistant

    4 weeks ago

    Miami, United States Randstad North America, Inc. Full time

    Our client in Miami is seeking an experienced and professional Office Coordinator to serve as a key figure in the day-to-day operations of their Brickell office, elevating the level of executive support as a trusted advisor and ambassador of their or Office Manager, Executive Assistant, Manager, Executive, Operations, Assistant, Staffing, Business Services

  • Legal Office Assistant

    5 days ago

    miami, United States Holland & Knight LLP Full time

    About the OpportunityWe are seeking a highly skilled Legal Office Assistant to join our team at Holland & Knight LLP. As a key member of our administrative staff, you will provide exceptional support to our lawyers and professionals in a fast-paced team environment.Key ResponsibilitiesProvide administrative support to lawyers and professionals, including...