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Grant Contracts Management Analyst

3 months ago

Petaluma, United States Petaluma Health Center Full time

Petaluma Health Center's mission is to provide high quality health care with access for all in Southern Sonoma County & West Marin. We pride ourselves on our Patient-Centered care while maintaining an engaging environment for our staff. The Center accomplishes this mission through collaborative, innovative programs, services and referral resources that meet the economic needs of the entire community. FULL TIME EMPLOYEE BENEFITS: 21 Days of Paid Time Off 10 Observed Holidays Medical Insurance (Entire deductible paid by us) 30 Chiropractor and Acupuncture visits per year included with enrollment in our health insurance plans (Kaiser and WHA) Dental Insurance Vision Insurance Gym Membership Discounts at Active Wellness Center and 24-Hour Fitness 401K Matching after 1 year of employment Flexible Spending Account, Dependent Care FSA Life Insurance (included at no cost to the employee) Long Term Disability (included at no cost to the employee) Employee Assistance Program (included at no cost to the employee) Summary:

The Grant Contracts Management Analyst performs high-level professional work related to federal, state and government grant seeking, grant administration, and grant management. The Grants Contracts Management Analyst is responsible for providing management support in the development, submission and post-award management of regulatory programmatic deliverables related to government grants and must be able to exercise independent judgement in their work. Areas of Responsibility:

Grant Seeking Responsibilities

Researches, evaluates, and identifies a comprehensive scope of funding opportunities to maximize federal and state funding support for health center programs and operations Responsible for developing high-quality proposals, narratives, applications and supporting documents in response to government requests for proposals consistent with all PHC policies and procedures, and the requirements and guidelines of the funding agencies. Generates revenues for PHC programs through timely submission of well researched, well written, and well-documented grant proposals. Provides direction and leadership in the development of compelling written material to position health center for federal and state funding opportunities. Grant Administration Responsibilities:

Independently manage HRSA programmatic deliverables online through Electronic Handbook Responsible for maintaining and updating Sage all grants (active, pending, declined, not pursued and opportunities), including all documentation and pertinent information. Responsible for maintaining and updating the weekly tracking and reporting grant deliverables, and ensuring satisfactory grants progress of each grant Responsible for maintaining Sage on active federal/state grant related reporting requirements and other deliverables. Grants Management Responsibilities:

Serves as a liaison to all funding agencies Responsible for ensuring (with grant accountant) that grant project directors and stakeholders are on track with grant deliverables, including but not limited to reporting requirements. Responsible for developing and updating the overall grants management and the grants project management plan for each request for proposal/application, as well as the facilitating of communicating regarding grants schedules, and obtaining appropriate information on a regular basis to appropriate stakeholders to ensure timely reporting Participates in departmental responsibilities including strategic planning operational plan implementation; and the development of policies and procedures related to requests for proposal development and post-award compliance processes Regularly maintains a grants dashboard to track received, pending and declined awards as well as relevant dates for contacting funders, submitting proposals and preparing management reports Responsible for managing and auditing grants deliverables, and ensuring that the health center is keeping up with all grant deliverables. Other duties and responsibilities as assigned Education/Experience:

Master’s Degree in Health Systems Administration, Health Administration, or related field preferred Bachelor’s Degree in Business Administration, English, Public Administration, Public Affairs, Political Science or related field required At least 2 years of experience working with grants writing, administration and/or other development or fundraising activities preferred At least 2 years of experience in a federally qualified health center setting preferred Desired Skills:

Ability to work independently and with little direction Strong understanding of the grant life cycle process, including grant seeking, grant writing, and the grant management process Ability to manage competing priorities Ability to understand health center needs for funding Knowledge of federal, state, local and private standards and regulations Strong time management and prioritization skills Ability to track and manage programmatic and regulatory reporting requirements Ability to communicate well with internal and external partners Ability to exercise sound judgement and discretion Strong ethical character capable of handling confidential and financial information Excellent organizational skills and attention to detail Language Skills:

College-graduate English skills.

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