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Grants Management Analyst

2 months ago

Petaluma, California, United States Petaluma Health Center Full time


Petaluma Health Center is dedicated to delivering exceptional healthcare services accessible to everyone in Southern Sonoma County & West Marin. We emphasize a Patient-Centered approach while fostering a supportive environment for our team members. The Center achieves its mission through innovative, collaborative programs, services, and referral resources that address the economic needs of the entire community.

FULL TIME EMPLOYEE BENEFITS:
  • 21 Days of Paid Time Off
  • 10 Observed Holidays
  • Comprehensive Medical Insurance (fully covered deductible)
  • 30 Chiropractic and Acupuncture visits annually included with health insurance enrollment (Kaiser and WHA)
  • Dental Insurance
  • Vision Insurance
  • Discounted Gym Memberships at Active Wellness Center and 24-Hour Fitness
  • 401K Matching after one year of service
  • Flexible Spending Account, Dependent Care FSA
  • Life Insurance (provided at no cost to the employee)
  • Long Term Disability (provided at no cost to the employee)
  • Employee Assistance Program (provided at no cost to the employee)
Position Overview: The Grants Management Analyst engages in high-level professional activities related to federal, state, and governmental grant acquisition, administration, and oversight. This role is pivotal in offering management support for the development, submission, and post-award management of regulatory programmatic deliverables associated with government grants, requiring independent judgment and initiative.

Key Responsibilities:

Grant Acquisition:
  • Conducts thorough research and evaluation to identify a wide range of funding opportunities aimed at maximizing federal and state financial support for health center initiatives and operations.
  • Develops high-quality proposals, narratives, applications, and supporting documentation in alignment with all organizational policies and the stipulations of funding agencies.
  • Generates revenue for health center programs through the timely submission of well-researched, clearly articulated, and thoroughly documented grant proposals.
  • Provides leadership in crafting compelling written materials to enhance the health center's positioning for federal and state funding opportunities.
Grant Administration:
  • Independently manages HRSA programmatic deliverables through the Electronic Handbook.
  • Maintains and updates Sage for all grants (active, pending, declined, not pursued, and opportunities), ensuring all documentation and relevant information are current.
  • Tracks and reports on grant deliverables weekly, ensuring satisfactory progress on each grant.
  • Maintains Sage for active federal/state grant reporting requirements and other deliverables.
Grant Oversight:
  • Acts as a liaison to all funding agencies.
  • Ensures that grant project directors and stakeholders are aligned with grant deliverables, including reporting requirements, in collaboration with the grant accountant.
  • Develops and updates the overall grants management and project management plan for each proposal/application, facilitating communication regarding grant schedules and obtaining necessary information from stakeholders for timely reporting.
  • Participates in departmental responsibilities, including strategic planning, operational plan implementation, and the formulation of policies and procedures related to proposal development and post-award compliance.
  • Maintains a grants dashboard to monitor received, pending, and declined awards, as well as key dates for contacting funders, submitting proposals, and preparing management reports.
  • Manages and audits grant deliverables, ensuring compliance with all requirements.
  • Performs other duties as assigned.
Qualifications:
  • Master's Degree in Health Systems Administration, Health Administration, or a related field preferred.
  • Bachelor's Degree in Business Administration, English, Public Administration, Public Affairs, Political Science, or a related field required.
  • A minimum of 2 years of experience in grant writing, administration, or related development/fundraising activities preferred.
  • At least 2 years of experience in a federally qualified health center setting preferred.
Desired Competencies:
  • Ability to work autonomously with minimal supervision.
  • Strong understanding of the grant lifecycle, including acquisition, writing, and management processes.
  • Capability to manage competing priorities effectively.
  • Insight into health center funding needs.
  • Knowledge of federal, state, local, and private standards and regulations.
  • Excellent time management and prioritization skills.
  • Proficiency in tracking and managing programmatic and regulatory reporting requirements.
  • Strong communication skills with internal and external partners.
  • Ability to exercise sound judgment and discretion.
  • High ethical standards capable of handling confidential and financial information.
  • Exceptional organizational skills and attention to detail.
Language Proficiency: College-level English skills.

Petaluma Health Center is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment decisions are made based on qualifications, merit, and business needs.