Administrative Associate II

2 months ago


Jamaica Plain, United States Boston Children's Hospital Full time
Job Posting Description

The Administrative Associate II will be responsible for:
  1. Typing correspondence, forms, reports, manuscripts and other materials involving complex scientific, technical and/or specialized terminology from rough draft. Preparing documents using specialized software, such as desktop publishing or graphics packages. Proofreading and editing materials for grammar, punctuation and spelling.
  2. Answering, screening and routing calls and greeting and directing patients/families, visitors and staff. Providing routine and/or standardized information within scope of knowledge and authority. Drafting responses to routine correspondence.
  3. Scheduling appointments and meetings and maintaining calendars for physician/supervisor(s). Reserving meeting locations, ordering refreshments and preparing agenda and other materials. Preparing travel arrangements as necessary. Assisting in organizing and scheduling conferences, seminars and other department sponsored programs or events, by receiving and recording registration forms and fees, ordering supplies and services and performing other related duties.
  4. Maintaining departmental files, records and databases. Entering information from source documents into databases and/or spreadsheets, compiling, printing and distributing reports, mailing labels and other information as needed. Maintaining department/office library of reference books, journals, slides, films and other materials.
  5. Monitoring and maintaining office equipment and supply inventory. Reordering supplies and requesting equipment repair services. Receiving and reconciling supply orders and invoices, identifying and resolving delays, billing errors or discrepancies. Communicating with hospital support service departments to request needed services.
  6. Preparing, routing and tracking routine administrative forms and documents. Routing materials for required authorizations and monitoring receipt by final destination. Communicating with other hospital departments to resolve delays and errors.
  7. Performing routine administrative duties, such as opening and sorting mail, delivering and retrieving patient records, photocopying materials and sorting, collating and distributing documents.
  8. Providing a positive and effective customer service that supports departmental and hospital operations.

To qualify, you must have:
  1. Work requires a high school diploma or GED.
  2. Work requires the analytical skills and judgment to interpret data and take the appropriate action in circumstances or situations vary.
  3. Work requires the ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.

Boston Children's Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.

  • Jamaica Plain, United States Boston Children's Hospital Full time

    Job Posting DescriptionThe Administrative Associate II will be responsible for: Typing correspondence, forms, reports, manuscripts and other materials involving complex scientific, technical and/or specialized terminology from rough draft. Preparing documents using specialized software, such as desktop publishing or graphics packages. Proofreading and...

  • Sales Associate

    7 days ago


    Jamaica, New York, United States Vibes II Takeout Full time

    Job Summary:We are seeking a hard working individual with great customer service skills to join our team at Vibes II Takeout Soul Food Restaurant.About Us:Vibes II Takeout Soul Food Restaurant is a takeout soul food restaurant that serves delicious meals to our customers. We are committed to providing excellent customer service and ensuring that our...


  • Jamaica Plain, United States ASK Staffing Full time

    "All candidates must be directly contracted by ASK Consulting on their payroll and cannot be subcontracted. We are unable to provide sponsorship at this moment".Job Title: Administrative SupportLocation: Jamaica Plain, MA, 02130Duration: 2 Months ContractPay Rate: $19.81/hr. Job Description: Provides administrative support to the Director and other Staff...


  • Jamaica, New York, United States The Bachrach Group Full time

    We are seeking a highly skilled CFO Administrative Associate to join our team at The Bachrach Group LTD. in Jamaica, New York.About the RoleThis is an excellent opportunity for an experienced administrative professional to support the EVP/CFO and other key personnel in a dynamic healthcare environment.The successful candidate will be responsible for:Managing...

  • Practice Assistant II

    3 months ago


    Jamaica Plain, United States Mass General Brigham Full time

    Description: Brigham and Womens Hospital is dedicated to: - serving the needs of our local and global community - providing the highest quality health care to patients and their families - expanding the boundaries of medicine through research - educating the next generation of health care professional Brigham and Womens Hospital is committed to putting every...


  • Jamaica Plain, United States Mass General Brigham Full time

    Description: GENERAL SUMMARY: Brigham and Womens Advanced Primary Care Associates at South Huntington is an Internal Medicine practice that opened in August 2011. Our goal is to create an environment that maximally fosters healing relationships between patients and their healthcare team, while supporting an outstanding educational experience for future...

  • Clerical Associate

    4 weeks ago


    Jamaica, New York, United States New York City, NY Full time

    About the Opportunity:The New York City Department of Health and Mental Hygiene is seeking a highly skilled Clerical Associate to join its Mental Health Administration team in New York City, NY.Job Description:This position is ideal for individuals with excellent organizational skills and experience in clerical work. You will be responsible for performing a...


  • Jamaica, New York, United States HOMES FOR THE HOMELESS, INC Full time

    We are seeking an experienced manager to act as Assistant Shelter Administrator at one of our Community Residential Resource Centers (CRRC), which provide transitional housing assistance as well as social services and educational support to families with children experiencing homelessness.About the RoleYou will support the Administrator in ensuring effective...

  • Clinical Nurse II

    5 days ago


    Cherry Plain, United States Albany Medical Center Full time

    Clinical Nurse II at Albany Medical Center summary: The Clinical Nurse II in the Float Pool provides compassionate patient care while implementing physician orders, administering medications, and performing various medical procedures. This role involves assessing patient needs and responding to care requirements, as well as collaborating with a nursing...


  • Jamaica, United States State of Vermont Full time

    Overview The Agency of Transportation is seeking a Transportation Operations Technician II. This position is responsible for various tasks related to highway maintenance, such as repairing guardrails, cutting trees/brush, patching roads, picking litter, ditching, and more. In the winter months, this position will also assist with plowing and salting, and...

  • Clinical Nurse II

    5 days ago


    Cherry Plain, United States Albany Medical Center Full time

    Clinical Nurse II - Vascular Surgery C5 at Albany Medical Center summary: The Clinical Nurse II in Vascular Surgery provides compassionate patient care, implementing physician orders and administering medications while evaluating and assessing patients' conditions. This role involves collaborating with a nursing team to create individual Plans of Care,...


  • Cherry Plain, United States Albany Medical Center Full time

    Clinical Nurse II Ortho/Spine M2 at Albany Medical Center summary: As a Clinical Nurse II specializing in Orthopedics and Spine, I provide compassionate care to patients by implementing physician orders, administering medications, and performing treatments. I assess patient needs, guide nursing staff, and collaborate with the healthcare team to develop...


  • Jamaica Plain, Massachusetts, United States BayMark Health Services Full time

    Company OverviewBayMark Health Services is a progressive substance abuse treatment program committed to the highest quality of patient care in a comfortable outpatient clinic setting. Our ultimate goal is to address the physical, emotional, and mental aspects of opioid use disorder to help each of our patients achieve long-term recovery and an improved...


  • Cherry Plain, United States Albany Medical Center Full time

    Clinical Nurse II: C8: Post-Cardiothoracic Surgery at Albany Medical Center summary: The Clinical Nurse II in the Post-Cardiothoracic Surgery unit provides comprehensive patient care by implementing physician orders, administering medications, and performing necessary treatments. This role requires ongoing assessment of patient needs and collaboration...


  • Cherry Plain, United States Albany Medical Center Full time

    Clinical Nurse II- M2: Ortho/Spine at Albany Medical Center summary: The Clinical Nurse II in the Orthopedics & Spine Unit provides compassionate care to patients while implementing physician orders and administering treatments. This role involves performing assessments, developing care plans, and collaborating with a nursing team to ensure optimal...


  • Cherry Plain, United States Albany Medical Center Full time

    Clinical Nurse II: E4: General Med/Surg at Albany Medical Center summary: The Clinical Nurse II plays a crucial role in providing compassionate patient care in a medical/surgical environment. Responsibilities include implementing physician orders, administering medications, performing treatments, and evaluating patient conditions. This role requires...


  • Cherry Plain, United States Albany Medical Center Full time

    Clinical Nurse II General Surgery Trauma B3 at Albany Medical Center summary: The Clinical Nurse II in General Surgery Trauma B3 provides compassionate and skilled nursing care to patients, implements physician orders, and collaborates with the nursing team to develop comprehensive care plans. This role requires excellent communication, prioritization,...


  • Cherry Plain, United States Albany Medical Center Full time

    Clinical Nurse II: Pulmonary/Renal at Albany Medical Center summary: The Clinical Nurse II in Pulmonary/Renal at Albany Medical Center provides comprehensive nursing care, implements physician orders, administers medications, and performs essential procedures. This role involves assessing patient needs, collaborating with the nursing team to develop care...


  • Cherry Plain, United States Albany Medical Center Full time

    Clinical Nurse II- Pulmonary Renal at Albany Medical Center summary: The Clinical Nurse II in the Pulmonary Renal department plays a crucial role in providing compassionate patient care by implementing physician orders and administering treatments. Responsibilities include assessing patient needs, managing care decisions, and collaborating with the...


  • Cherry Plain, United States Albany Medical Center Full time

    Clinical Nurse II: E4: Medicine at Albany Medical Center summary: The Clinical Nurse II in the Medical/Surgical Hospitalist unit provides compassionate care and support to patients and their families. This role includes administering medications, implementing physician orders, and collaborating with the nursing team to create individualized patient care...