File Clerk

1 month ago

St Louis, United States Hennessy & Roach, P.C. Full time
Company Description

Hennessy & Roach, P.C. is a law firm defending employers in Workers' Compensation and defendants in General Liability matters. H&R is based in Chicago with additional offices in Springfield, Illinois; St. Louis, Missouri; Milwaukee, Wisconsin; Indianapolis, Indiana; Overland Park, KS; Omaha, Nebraska; and Brentwood, Tennessee. The firm handles matters throughout the States of Illinois, Indiana, Iowa, Missouri, Nebraska, Kansas, Wisconsin, and Tennessee. Founded by Thomas G. Hennessy and James P. Roach on May 17, 1993, the firm continues to grow.

Job Description

Successful law firm seeks a full-time File Clerk for our St. Louis, MO office. This position requires a motivated, detailed, organized professional capable of functioning in a fast-paced, challenging legal environment.

Schedule: Monday through Friday, either 8:00am to 4:00pm or 9:00 a.m. to 5:00 p.m.

Position Summary:

Our clerk is responsible for following a filing system and organizing records, such as letters, legal documents, case files, correspondence, invoices, and memoranda according to that system. They locate and retrieve requested files and prepare legal document indices, file folders, and labels. They may be responsible for keeping files up to date. In addition to filing, the law clerk may perform other clerical duties, such as handling mail, faxing, using a copy machine, maintaining a calendar, and managing office equipment. In addition to clerical duties, the law clerk may also act as a courier to make deliveries and pickups within the downtown St. Louis area. This is primarily a sedentary role, but a potential candidate should be able to lift up to 50 pounds for duties assigned occasionally.

Essential Job Functions:

•Oversee medical and factual investigation with oversight of attorney team, including preparing medical and other authorizations; communicating with opposing law firms and pro se claimants; communicating with medical providers, State and federal agencies, employers, and other parties to secure requested evidence; sending payments and documenting the costs; updating internal records retrieval system.

•IME and Deposition Scheduling and Coordinating.

•E-filing for IL and MO.

•Daily Docketing.

•Requesting Subpoenas and following up on Subpoena requests.

•Review and docket mail and other related documents pertaining to the worker's compensation and GL cases.

•Maintain daily calendar and computer files. Ensure tasks are completed timely and properly documented.

•Keeps cases organized by establishing and organizing files; monitoring calendars; meeting deadlines; documenting actions; inputting information into file database and case management software.

•Ensure filing is up to date.

•Other related duties as assigned.

Education, Skills, and Qualifications:

•High school diploma or GED (or equivalent) required; associate or bachelor's degree helpful.

•0-5 years of experience supporting a legal office or working in the legal industry.

•Working knowledge or ability to learn court rules and procedures.

•Microsoft Word and Outlook experience required; Excel and PowerPoint experience preferred.

•Outstanding organizational, interpersonal, and administrative skills.

•Excellent attention to detail with the ability to multi-task.

•Excellent communication and proofreading skills.

•Must be self-motivated and able to meet deadlines under pressure.

•Must be able to work independently and as part of a team.

•Excellent organization, planning, attention to detail, and dependability.

•Firm and client confidentiality required.

Qualifications

Education, Skills, and Qualifications:

•High school diploma or GED (or equivalent) required; associate or bachelor's degree helpful.

•0-5 years of experience supporting a legal office or working in the legal industry.

•Working knowledge or ability to learn court rules and procedures.

•Microsoft Word and Outlook experience required; Excel and PowerPoint experience preferred.

•Outstanding organizational, interpersonal, and administrative skills.

•Excellent attention to detail with the ability to multi-task.

•Excellent communication and proofreading skills.

•Must be self-motivated and able to meet deadlines under pressure.

•Must be able to work independently and as part of a team.

•Excellent organization, planning, attention to detail, and dependability.

•Firm and client confidentiality required.

Additional Information

Benefits include: Medical, Dental, Vision, Flex Spending Account (FSA), Health Spending Account (HSA), Short Term & Long Term Disability, Life Insurance, Critical Illness & Accident Insurance, Employee Assistance Program (EAP) and 401(k)/Roth retirement plan with company match.

All your information will be kept confidential according to EEO guidelines.

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