Office Manager/Administrator
4 weeks ago
Job Description Coldstream Wealth Management is looking for an engaging, polished Office Administrator to support our clients and 2 wealth management teams at our Portland office. This is a great opportunity to utilize your administrative skills and learn about the financial services industry This position reports to the HR Director and manages all front desk and administrative operations. Work hours are on-site 8:00 AM to 5:00 PM, Monday through Friday, with one hour for lunch. Responsibilities include: Provide a great first impression for clients, visitors, and vendors - greeting visitors, managing parking validation, and providing beverages Answer incoming phone calls, provide general information, and direct calls to appropriate team members Manage all incoming and outgoing mail and deliveries; occasionally deliver outgoing mail to post office or UPS Plan and execute events for team members and clients Order office and kitchen supplies and manage annual supply budget Manage expense reporting for the leads of both wealth management teams Deposit incoming checks Open and close the office daily and keep kitchen and conference rooms organized and neat Provide support to the wealth management teams, including scanning/uploading/ downloading documents, entering information in our client database, and scheduling/confirming client meetings Place client lunch orders Prepare, mail, and track birthday, anniversary and holiday cards and gifts Experience and Skills 2 years of administrative experience in a professional office environment High school diploma or equivalent; Bachelor's or Associate's degree is preferred Proficiency with Microsoft Office, including Outlook/calendaring, Word, Excel, and PowerPoint Ability to communicate courteously, discreetly and effectively with a wide variety of people Ability to organize and prioritize workflow in a dynamic work environment Job Benefits As a Best Workplaces awardee, we pride ourselves on our collaborative and supportive culture. We've created a full benefits package that focuses on the growth, health, and wellness of our team members: Pay: Competitive base pay plus annual bonus Benefits: Fully paid premiums for medical/dental/vision, short-term and long-term disability, and life insurance 401(k): 100% company match up to 4% of your annual pay Stock: Opportunity to purchase equity and become an owner of the firm Paid Time Off: Starting at 16 days per year, then increasing with tenure - plus 10 holidays and an extra paid day off each year to do volunteer work Career development: 100% training/certification/education reimbursement, plus documented career paths and a formal mentoring program Parking: heavily subsidized parking or free transit pass Wellness reimbursement Coldstream is an employee-owned, independently-operated wealth management firm that's been earning the trust of affluent families and businesses for 28 years. We offer a comprehensive, holistic approach to planning and focus on providing unparalleled advice and exceptional service. We welcome new colleagues who believe in our same approach, value open communication, and believe in trusting, life-long relationships. Founded in 1996, the firm has offices in Portland, Seattle, Mercer Island, Bellevue, and Kirkland, WA, Boise, ID, and Kenai, AK. For more on Coldstream, please visit www.coldstream.com. In terms of pay expectations, we assess each candidate individually based on their experience and qualifications and offer competitive compensation that reflects the value they bring to the team. Base pay typically starts between $23 and $26 per hour ($47,840 to $54,080 annualized) plus an annual bonus and a generous benefits package, but it can be higher for candidates with additional experience. Coldstream is committed to inclusion and diversity. To us, diversity means employing team members of different races, genders, ages, physical abilities, national origins, religions, sexual orientations, ethnicities, political ideologies, educational and military backgrounds, and more. We welcome, support, and respect all team members, and we value the wide variety of experiences, opinions, and talents that they bring to the company. As we grow, we continue to cultivate an environment in which all team members' perspectives and contributions are treated with respect, and every individual feels confident that they belong and are empowered to be their best.
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Office Manager/Administrator
4 weeks ago
Portland, United States Coldstream Capital Management Full timeJob Descriptions: Coldstream Wealth Management is looking for an engaging, polished Office Administrator to support our clients and 2 wealth management teams at our Portland office. This is a great opportunity to utilize your administrative skills and learn about the financial services industry! This position reports to the HR Director and manages all front...
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Probation Officer
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Portland, Oregon, United States Oregon Probation Office Full timeJob Details for U.S. Probation OfficerThe Oregon Probation Office is seeking a highly skilled and dedicated individual to serve as a United States Probation Officer in Portland and/or Salem, Oregon.Key Responsibilities:Assist in the administration of justice and promote community safetyGather information, supervise offenders, and interact with collateral...
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U.S. Probation Officer
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Portland, United States Oregon Probation Office Full timeMain content Job Details for U.S. Probation Officer Court Name/Organization: Oregon Probation Office Overview of the Position: The U.S. Probation Office for the District of Oregon is accepting applications for United States Probation Officer to be stationed in Portland and/or Salem, Oregon. By statute, Probation Officers serve in a judiciary law...
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Portland, Oregon, United States ABFE Full timeThe OpportunityAt ABFE, we are seeking a highly skilled Chief Financial & Administrative Officer to lead and manage all financial, administrative, and operations aspects of our organization.This is a unique opportunity to join a dynamic team and contribute to the success of our mission. The ideal candidate will be a collaborative and detailed-oriented leader...
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Office Administrator
4 weeks ago
Portland, Maine, United States HighByte Full timeJob Description:As an Office Manager at HighByte, you will be responsible for managing the day-to-day operations of the company's office in Portland, Maine. This includes managing accounts receivable and payable, reviewing and approving expense reports, reconciling cash and credit card accounts, and closing books. You will also be responsible for maintaining...
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Administrative Officer
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portland, United States Department of the Treasury Full timeDutiesWHAT IS THE HEADQUARTERS (HQ) DIVISION? A description of the business units can be found at: Vacancies will be filled in the following specialty areas: Chief Operations Officer, FIELD OPS - WESTERN AREAThis position is in the Internal Revenue Service University (IRSU). The mission of the IRS University is to equip the workforce with skills development...
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Office Manager
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Portland, United States LHH Recruitment Solutions Full timeJob DescriptionJob DescriptionJob Title: Office ManagerLocation: Onsite in Portland, ORSalary: $50,000 - $55,000 per yearEmployment Type: Direct HireBenefits: 100% medical premiums paid by company, dental and vision, 401K with company match, 3 weeks of PTO in year one Job Description:LHH Recruitment is seeking a highly organized and proactive Office...
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Office Manager
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Portland, United States Atria Senior Living Full timeResponsibilities What you will do as an Office Manager Manage the community's finances, including the accounting and business office functions. Perform payroll administration. Handle financial-based concerns from residents and/or their families. Recruit, interview, hire, onboard, and train new team members. Manage and direct all accounts...
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Office Manager
1 week ago
Portland, United States Atria Senior Living Full timeResponsibilities What you will do as an Office Manager Manage the community's finances, including the accounting and business office functions. Perform payroll administration. Handle financial-based concerns from residents and/or their families. Recruit, interview, hire, onboard, and train new team members. Manage and direct all accounts...
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Office Manager/Project Coordinator
4 weeks ago
Portland, United States David Evans & Associates Inc Full timeDEA's Transportation Business Unit is currently recruiting a full-time Office Manager / Project Coordinator onsite at a specific project office in Portland, OR . This person is expected to work in the office 3-4 days per week. The Office Manager / Project Coordinator would be responsible for a variety of project-specific duties including general office tasks...
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Office Manager
4 weeks ago
Portland, United States Atria Senior Living Full timeResponsibilities What you will do as an Office Manager Manage the community's finances, including the accounting and business office functions. Perform payroll administration. Handle financial-based concerns from residents and/or their families. Recruit, interview, hire, onboard, and train new team members. Manage and direct all accounts...
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Office Manager
4 weeks ago
Portland, United States Atria Senior Living Full timeResponsibilities What you will do as an Office Manager Manage the community's finances, including the accounting and business office functions. Perform payroll administration. Handle financial-based concerns from residents and/or their families. Recruit, interview, hire, onboard, and train new team members. Manage and direct all accounts...
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Administrative Assistant
1 week ago
Portland, United States Coldstream Capital Management Full timeJob Descriptions: Coldstream Wealth Management is looking for an engaging, polished Office Administrator to support our clients and 2 wealth management teams at our Portland office. This is a great opportunity to utilize your administrative skills and learn about the financial services industry! This position reports to the HR Director and manages all...
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Branch Office Administrator
1 month ago
Portland, United States Edward Jones Full timeWould you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...
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Branch Office Administrator
4 weeks ago
Portland, United States Edward Jones Full timeWould you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...
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Administrative Officer
1 week ago
Portland, OR, United States Department of the Treasury Full timeDutiesWHAT IS THE HEADQUARTERS (HQ) DIVISION? A description of the business units can be found at: Vacancies will be filled in the following specialty areas: Chief Operations Officer, FIELD OPS - WESTERN AREAThis position is in the Internal Revenue Service University (IRSU). The mission of the IRS University is to equip the workforce with skills development...
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Business Office Manager
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Portland, United States Secora Rehabilitation of Cascadia Full timeThe Business Office Manager provides oversight of and assistance in daily operations of the facility including accounts receivable management, patient billing, accounts payable, central supply and the Resident Trust Fund. Note: All employees of Cascadia Healthcare are required to submit and be cleared to work in the facility per each state's specific...
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Administrative Assistant
3 weeks ago
Portland, United States Coldstream Capital Management Full timeJob Description Coldstream Wealth Management is looking for an engaging, polished Office Administrator to support our clients and 2 wealth management teams at our Portland office. This is a great opportunity to utilize your administrative skills and learn about the financial services industry! This position reports to the HR Director and manages all front...
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Administrative Assistant
1 month ago
Portland, United States LHH Recruitment Solutions Full timeJob DescriptionJob DescriptionJob Title: Administrative AssistantLocation: Onsite in Portland, ORSalary: $22-$27 per hourDuration: 3-6 month contract Job Description:LHH Recruitment is seeking a highly organized and detail-oriented Administrative Assistant to join our long-standing client's team in Portland, OR. The ideal candidate will be...
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Administrative Support Professional
6 days ago
Portland, Oregon, United States CliftonLarsonAllen Full timeAt CliftonLarsonAllen, we're a top 10 national professional services firm dedicated to creating opportunities for our clients, people, and communities. Our purpose is simple: help you succeed.We're committed to building a culture that welcomes diverse perspectives and beliefs, allowing us to truly understand and support our clients, communities, and each...