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Administrative Coordinator

2 months ago

Corona, United States Artisan Design Group Full time

Job Type

Full-time

Description

JOB SUMMARY

Vintage Design is looking for an organized team player to work alongside our Design Team and assist with administrative tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

The Administrative Coordinator has full and primary responsibility of (but not limited to) the following functions:

  1. Sales Support to Lead and Sr. Designers
  • Assist builder associates via personal contact, phone and e-mail when needed.
  • Resolve situations either personally or by working with an associate or designer.
  • Assist Lead Designers with buyer and builder calls when not available.
  • Assist Lead Designers with measures when needed.
  • Action completed communities email sent when applicable.
  • Prep notes for and attend the Weekly Homesite Review with Sales Leadership for assigned Designers.
  • Regularly review reports for assigned Designers and ensure Company expectations are met for time driven processes - homesite notes, scheduling, turning in paperwork to escrow, meeting cutoffs, hot list order finalization, balances due, tile approvals, and resolving kickbacks.
2. Preplots
  • Assist sales management with coordinating preplots to designers for timely action.
  • Call builder/ sales offices for options selections, budgets, and assist with any questions they may have regarding the preplot.
3. Tile Approvals
  • Point of contact for T/A for that showroom.
  • Schedule T/A appointment in a timely manner.
  • Update Installation Dept. with scheduling, buyer waivers, and with no show T/A appointments.
  • Meet with buyers for their Tile Approval appointment.
  • Update the system and attach accompanying paperwork.
4. Support responsibility to Front Desk:
  • Maintain front desk by always greeting visitors and answering phones in a professional manner and directing them cordially and appropriately.
  • Successfully operate multi-line phone console. Answer phones and route calls accordingly and timely.
  • Sort mail
  • Maintain general appearance of showroom and prep for each business day / check trash cans to make sure they are not full / stock showroom fridge.
  • Schedule overnight package deliveries/pick-ups
  • Any other tasks or projects as needed and assigned by management.
SUPERVISORY RESPONSIBILITIES This position carries out supervisory responsibilities in accordance with company guidelines, policies and procedures, and applicable laws. Supervisory responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
  • None
Requirements

EDUCATION, EXPERIENCE & QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

MANDATORY
  • Proficiency in use of Microsoft Office (Word and Excel)
  • Strong verbal and written communication skills
  • Wants to be part of a team.
  • Willingness to learn.
  • Problem solving skills.
  • Strong organization and time management skills
  • High School graduate, college level classes a plus.
  • Minimum 1-2 years in a professional business environment.
  • Willingness to travel to different showrooms as required.
DESIRABLE
  • Construction trade experience with a homebuilder or subcontractor
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Ability to sit at computer monitor for extended periods throughout the day.
  • Must possess the ability to stand for extended periods of time; to reach with hands and arms; to move among and between offices; to handle mail and documents; to sit, stoop, kneel and crouch; to lift and move up to 10 pounds; to see well enough to discern differences in quality of documents and files.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • General working conditions
  • Office environment
  • May have to meet tight deadlines
OUR BENEFITS
  • Health Insurance (Medical, Prescription, Dental, and Vision)
  • Life Insurance
  • Disability Insurance
  • Paid Holidays and Time Off
  • 401(k) Plan with company matching


Artisan Design Group is committed to a policy of equal employment opportunity for applicants and employees. It is the policy of Artisan Design Group to apply recruiting, hiring, training, promotion, compensation, and professional development practices without regard to actual or perceived race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, age (40 or older), disability or certain classifications based on genetic information, or any other characteristic protected by federal, state or local laws, regulations or ordinances.

We are committed to helping individuals with disabilities participate in the workforce and ensuring equal opportunity to apply and compete for jobs. If you need any assistance at any point in the application or hiring process due to a disability and you need accommodation, please email Accommodations@adgus.net. Please do not use this email address for any other questions. Only inquiries regarding accommodations will be addressed.

Salary Description

$23.00 to $25.00/Hr.