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Contract Compliance Administrator

4 months ago

Herndon, United States Paragon Full time

Description

JOB SUMMARY

The Contracts Compliance Administrator (CCA) is responsible for oversight and administration of the federal contracting process across our organization. This role will work with our business development, compliance, legal and operations teams to ensure all aspects of the contracting process meet requirements, beginning to end on new contracts as well as all contract renewals.

The CCA will use various databases as a part of routine contract administration and to pull, analyze and produce reports. Ideal candidates demonstrate strong excel skills and ability to conduct detailed audits, have an exceptional eye for detail and can work well in a deadline driven environment.

ESSENTIAL FUNCTIONS

  • The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified according to business necessity.
  • All assigned duties or tasks are deemed to be part of the essential functions unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.
  • Employees are held accountable for successful job performance. Job performance standards may be documented separately and may include functions, objectives, duties, or tasks not specifically listed herein.
  • In performing functions, duties, or tasks, employees are required to know and follow safe work practices and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions.
  • All functions, duties, or tasks are to be carried out in an honest, ethical, and professional manner and are to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.
C O N T R A C T A D M I N I S T R A T I O N

Duties include:
  1. Overseeing all Federal Contracting actions, such as review and processing of Contracts, Contract Modifications, Contractor Performance Assessment Reports (CPARs), and emerging contractual issues with the customer.
  2. Assess terms and conditions of existing contracts and new solicitations to support the business; identify, manage, and mitigate business risks and ensure that all internal governance is followed.
  3. Establish & maintain effective working relationships with appropriate federal agencies, contracting officers, and other government points of contact. Provide timely response to government requests and develop and maintain customer relationships to ensure positive and constructive interactions both internally and externally.
  4. Provide compliance support and subject matter expertise to management personnel across the Federal business, including Senior Leadership, Operations, Finance and Business Development
  5. Support business development activities, including review of RFPs for federal compliance requirements, and drafting and providing input into proposals and negotiation messages.
  6. Provide advisory services to the business on new compliance requirements related to growth opportunities within the federal contracting market.
  7. Manage the workflow of all federal contracting actions across the portfolio, such as contract modifications and Contractor Performance Assessment Reports (CPARs), and ensuring all internal governance is followed, and there is timely response to the government.
  8. Audit invoices and payroll data reports to customer contractual requirements to ensure contract compliance, responsible for resolving any escalated issues, discrepancies, and / or other contract compliance issues
  9. Maintain contract documents and supporting documents for billing; coordinate with internal and external clients to resolve discrepancies with service authorizations; evaluate and provide feedback for business processes with government.
C O M P L I A N C E
  1. Responsible for managing full contract compliance with all applicable laws and regulations to include, but not limited to the following: Federal Acquisition Regulations (FARs), the Defense Federal Acquisition Regulations (DFARs), Service Contract Act (SCA), Davis Bacon Act, the Federal Sentencing Guidelines, and the False Claims Act.
  2. In partnership with business leadership, legal and operations the CSS will engage in strategic planning to ensure programs remain relevant and viable, and the Company is protected from unforeseen risk
  3. Contract transition support to include reading / understanding disseminating Performance Work Statements (PWS) /SOWs, Post Exhibit(s), and other Contract Exhibits, creating abstracts of the technical and pricing proposal for distribution to appropriate stakeholders
  4. Responsible for all aspects of contract Life to include receiving / reviewing / executing / distributing and maintaining contractual documents for all contracts and subcontracts.
  5. Respond to inquiries received from outside audit agencies, government contracting officers or their representatives. Oversee any external federal government audit of the Company's federal contracting and compliance program.
  6. Responsible for GSA Schedule management ad correlated activities
  7. Prepare for and response to biannual Contractor Visits / Audits of our schedules with GSA

A D D I T I O N A L K E Y S U C C E S S A C T I V I T I E S
  • Keeps informed of industry trends through benchmarking, participation in professional associations etc. in order to support operations.
  • Maintains a positive, professional environment in full compliance with applicable laws, regulations, policies and procedures; acts to ensure that employees understand and comply with applicable laws, regulations, policies and procedures.
  • Performs additional functions, duties and specific tasks of a similar nature and scope as necessary in order to achieve assigned business objectives.
Minimum Requirements

MINIMUM QUALIFICATIONS AT ENTRY

Additional qualifications may be specified and receive preference depending upon the nature of the position

Basic Qualifications
  • U.S Citizenship preferred
  • At least 18 years of age
  • Ability to acquire and maintain any other specific special clearances / access requirements.
Education/Experience
  • Bachelor's degree in Business, Finance, Accounting, Economics or equivalent. Additional relevant experience may be substituted for the required education on the basis of one calendar year of experience for one academic year of education.
  • At least three (3) years' government contracting experience, or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the company.
  • At least one year experience working with GSA schedules
  • Those with Federal contract compliance experience are preferred
Background Prerequisites

Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey, in addition to any mandatory licensing requirements

Competencies (as demonstrated through experience, training, and/or testing)
  • Thorough knowledge of office policies, procedures, and standards.
  • Ability to interpret instructions furnished in written, or oral formats.
  • Ability to write original and effective correspondence.
  • Exceptional and consistent attention to detail
  • Strong planning, organization, project coordination and time management skills.
  • Ability to use personal computers and various office technology.
  • Proficiency with MS Office Suite, including word processing, spreadsheet production.
  • Ability to communicate clearly and effectively. Professional, courteous telephone communications.
  • Ability to work independently and as part of a team.
  • Positive/proactive attitude and desire to support business efforts. Demonstrated energy, drive, determination and persistence, even when confronted with challenges.
  • Ability to present information effectively and respond to questions from groups of managers, customers, and business leadership.
  • Ability to analyze data and develop recommendations and solutions.
  • Ability to carry out multiple assignments concurrently.
  • Ability to interact effectively at all levels and across diverse cultures.
  • Ability to be an effective team member and handle project assignments responsibly.
  • Ability and willingness to adapt quickly to shifting deadlines and priorities.
  • Strong sense of urgency and accountability
  • Ability to adapt to changes in the external environment and organization.
  • Strong customer service and results orientation.
WORKING CONDITIONS (Physical/Mental Demands)

With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions. In addition to other demands, the demands of the job include:
  • Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.
  • Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey.
  • Handling and being exposed to sensitive and confidential information.
  • Prolonged and repetitive data entry.
  • Required ability to handle multiple tasks concurrently.
  • Regular talking and hearing.
  • Close vision, distance vision, and ability to adjust focus.
  • Occasional lifting and/or moving up to 10 pounds and occasionally up to 25 pounds.

A Word about EEO, Pay Transparency and Other Requirements....

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

VA License Number: 11-4665