Human Resource Coordinator, College of Fine Arts

Job Posting Title:

Human Resource Coordinator, College of Fine Arts

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Hiring Department:

College of Fine Arts

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

This HR Coordinator position is ideal for those wanting to advance their growth as early to mid-career HR professionals. The College of Fine Arts Human Resources team is situated within the College of Fine Arts Dean's Office. We strive to support a positive employment experience to all COFA staff.

The College of Fine Arts is the college of creativity at The University of Texas at Austin-a home for artists, performers, designers, scholars, educators, makers and creatives ready to change the world.

Benefits package:

• 100% employer-paid basic medical coverage

• Retirement contributions

• Paid vacation and sick time

• Paid holidays

• Other services and perks.

This job description may not contain all assigned duties, responsibilities, or aspects of the job described.Even if you don't qualify or have specific experience in every facet of this role, we encourage you to apply.

Purpose

To coordinate HR efforts for the College of Fine Arts with the Director of HR. This role is responsible for combination of transactional HR processes and intermediate recruitment and employee relations responsibilities. Ultimately: support the dean's office and reporting units with efforts that help elevate the employee experience.

Responsibilities

• Employee Lifecycle: Onboarding and Offboarding: Oversee the onboarding and offboarding experience for College of Fine Arts Dean's Office staff. This includes, but is not limited to, onboarding communications with new hires and transfers, computer requests, listservs, directory updates, systems access (e.g., DPUSER and DocuSign), and employee orientation. Coordinate with managers to establish an onboarding plan, including sending calendar reminders for New in Position or Probationary Period reviews. I-9 Specialist for new hires. Conduct exit interviews, as needed, and run the appropriate timesheet reports to walk employees through necessary steps to receive paid leave payments. Build and maintain rapport with supervisors and direct-report staff within the Dean's Office.

• Job Search Facilitation: In coordination with HR Director, facilitate job searches for College of Fine Arts Dean's Office managers. This includes utilizing excellent customer service and diplomacy, working with managers to train and facilitate (as needed) on best practices throughout the recruitment experience. Complete recruitment stage transactions, including timely candidate communication, disposition coding, and recruitment notes and justifications, and other HR best practices.

• Student Employment Specialist: College HR contact for HR Representatives in the reporting units that handle student employment, sporadic employment and other hourly employment. Final approver for Teaching Assistants, Academic Assistants, and Academic Instructors, which entails keeping up-to-date knowledge associated with academic graduate employee assignments. Liaison to Principal HR Consultant for Student Employment and other central office contacts.

• Dean's Office Hourly Employment: Point of contact for hourly supervisors within the College of Fine Arts Dean's Office. Manage hourly employee "lifecycle" (on-boarding, termination, and off-boarding). Initiate hiring transactions for hourly employees, including Background Check Authorizations and I-9 transactions. Track bi-monthly payroll deadlines and send reminders to managers for timesheet approvals. Track progress of all (JM) assignments within the Dean's Office. Build and maintain relationships with student employee managers within the Dean's Office, regularly relaying HR information and training. Collaborate with central campus career office for resources.

• Timekeeping and Leave Management: Final timesheet approver for hourly staff and salaried staff in the Dean's Office. Assist staff with understanding proper timekeeping practices, manages access to electronic timesheets, and work with staff and supervisors. Liaison with central Records office for timesheet troubleshooting. Send timesheet approval reminders to supervisors during hourly payroll deadlines. Process On-Demand payments, as needed. Track and maintain employee leaves (e.g., Family Medical Leave) and assist employees with timesheets associated with leave. Review timesheets for Dean's Office staff to ensure compliance with university policy.

• General Workday Transactions: Create Workday Business Processes, as needed, for College of Fine Arts salaried employees. This includes Compensation Changes (e.g., Temporary Additional Duties), Job Changes (Reclassifications and Terminations), and creating new supervisory organizations ("sup orgs").

• HR Rep Training and Support: Responsible for initial training and support for new HR positions across the college, as needed. As assigned by HR Director, set up a limited-scope training for new COFA HR employees. This includes meeting with new HR employees and creating a training plan (resources and links) that follow best practices and policies for the College and University. Work with department HR Rep and COFA HR director to hand off training for a fixed-term ending. Provide follow up training and reporting if there are accountability concerns for the employee's progression.

• Employee Experience Events: With the HR Director, plan and execute events to enhance the employee experience. This includes, but is not limited to, appreciation events, orientations and trainings.

• Employee Relations Contact: In coordination with Director of HR, act as point of contact for employees to answer questions and concerns that come up throughout the employee experience. Following best HR practices, known UT policies, and appropriate routing channels, provide appropriate resources and information and keep open dialogue with HR Director about issues as needed.

Required Qualifications

• Bachelor's degree and two years of full-time experience in a human resource-related functions.

• Proficient in Microsoft Word, Excel and applications in the Microsoft Office suite.

• Experience working with confidential information and providing support to customers using discretion.

• Required Competencies:

  • Initiative

  • Service Excellence

  • Growth and Development Mindset

  • Emotional Intelligence

  • Effective Communications

  • Strong Analytical and Problem-Solving skills.

Preferred Qualifications

• Bachelor's degree in human resource management and/or SHRM-CP or PHR certification.

• Experience working within a business office team.

• Knowledge of human resources laws, regulations, and best practices.

• Experience with financial mathematics.

• Experience with human resources in a university environment or similarly matrixed organization.

• Experience with Workday and comfort learning new technologies.

• Staffing or recruitment experience.

Working Conditions

• This position requires a minimum 4 days on campus.

• Repetitive use of a keyboard at a workstation

• Prolonged screen time

• Use of manual dexterity.

Salary Range

$54,000+, depending on qualifications

Work Shift

Standard: Monday - Friday, 8am - 5pm

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest.

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

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