Administrative Assistant, Rehabilitation and Recovery Intake Support

4 weeks ago


Lutherville Timonium, United States Sheppard Pratt Full time
Responsibilities:

  • Performs daily office functions for the department. Coordinates and ensures the smooth operation of tasks delegated by direct supervisor and senior management.
  • Executes assigned tasks in a timely manner and/or by deadline given.Tasks can include collecting data, maintaining records, creating reports, transcribing, filing, proofreading, record keeping, maintaining communications, managing small projects, distributing mail, ordering supplies, correspondence and/or anything else assigned by direct supervisor or senior management.
  • Assists with maintaining and submitting department expenses. Monitors expenses so that the Department operates within allocated funds.
  • Assists with documenting and submitting program billing.
  • Maintains excellent customer relations by meeting the needs of clients, staff, vendors and the public on non-clinical issues.
  • Provides support to direct supervisor, senior management and staff for assigned projects and tasks. Assists in the non-clinical aspects of departmental processes.
Requirements:
  • Work requires the ability to read, write, speak English, compose letters, and operate computer software and equipment - normally acquired through at least one year of work experience and/or secretarial courses in high school.
  • Work requires the ability to effectively maintain an office, analytical ability sufficient to develop and implement office procedures, plan and carry out a broad range of assignments, familiarity with billing, record keeping, transcribing, creating reports and providing staff support upon the direction of a direct supervisor. Position also requires preparation of reports with basic statistical analysis - normally acquired through two to three years of progressively more responsible related work experience.
  • Must be proficient in the use of personal computers with Windows, Microsoft Office, including Word, Excel, PowerPoint and Outlook, calculator, and other automated office equipment.


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