Donor Accounts Coordinator
4 weeks ago
740 East 24th Street
Minneapolis, MN 55404, USA
Description
Minnesota Adult & Teen Challenge, a leader in offering treatment programs to those battling addiction, is seeking a dynamic individual to fill our opening for a Donor Accounts Coordinator.
If you want to be a part of a Top Workplace that is rated as having the “Most Meaningful Work” amongst Minnesota large employers, we would welcome the opportunity to meet you
"At MnTC, I'm a part of a family team; I get to make a difference in the lives of others, and I feel valued & appreciated." - current employee who's been with the organization for over 24 years
Job Summary
Donor Accounts Coordinator is the "face" of MnTC, and the first point of contact for donors and internal
staff with questions on giving. Working alongside one other coordinator, this person directly records all
donations, including cash, check, online donations, and third-party gifts. They are also responsible for
maintaining donor record accuracy. The Donor Accounts Coordinator heavily assists the entire
Development department and works closely with the Marketing team.
Essential Job Duties/Responsibilities:
To perform this job successfully, an individual must be able to perform each essential job duty
satisfactorily. Management may modify, change or add to the duties of this job description at any time
without notice. Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions.
The essential functions include the following:
Open mail, prepare and copy checks for bank deposits, count cash for deposit as needed
Enter gifts by batch on database (Raiser’s Edge) and record/verify corresponding deposits on
bank book
Set up gift-in-kind, pledge and recurring gifts received by mail or from fundraising events
Record all 3rd party gifts using gift detail from various sources online supporting the original gift;
Fill out and submit forms for company matching gifts; set up match when gift is received
Record all gifts captured on any offline systems used for events (BidPal) from online supporting
documentation including adding new constituents as needed
Process credit card gifts including recurring gifts on the 1st and the 15th the month
Process Team Raiser registrations and Luminate Online donations using Omatic connector
Run acknowledgment letters (receipts) weekly; update letter content monthly
Donor Communication:
Mail donors paperwork needed for processing and authorizing ACH gifts
Contact donors when credit cards expire or otherwise unable to process gifts
Answer all donor questions regarding gift receipts and gift processing
Call donors as needed when not enough information is provided to process gifts.
Send out donor acknowledgements bi-weekly.
Inter-Departmental:
Work with Grant Manager to insure proper coding of grant/foundation gifts
Work with satellite offices to correctly process all gifts deposited remotely
Ensure accurate and efficient accounting practices in alignment with various events
Work with Finance to account for all bank-related activities from donations received
Key member of the training team for onboarding employees using Raiser’s Edge.
Other:
Maintain supplies on hand for donor acknowledgment letters and mailings
File all deposit documentation by data/batch for record keeping.
Create and maintain detailed process documentation related to all gift-entry activities
Attend occasional events during evenings and weekends (approx. 5/yr)
Other duties assigned by supervisor or senior management
Required Skills & Experience (Minimum Qualifications):
4-year College degree or Associate degree / equivalent experience.
Highest integrity in the handling of financial matters
Ability to learn and successfully complete assigned bookkeeping and accounting tasks
Computer skills including typing, 10-key, spreadsheets and general familiarity with database
programs
Ability to learn various software programs to meet the needs of the organization.
Ability to model a lifestyle that is in compliance with Minnesota Adult & Teen Challenge’s Code
of Conduct
Ability to remain on task and accurately follows through projects to their completion
Maintain professional standards of conduct and appearance with co-workers and the public
Possession of a valid driver’s license and a clean driving record that will be accepted by this
organization’s vehicle insurance carrier
Qualifications
Motivations
Preferred
Ability to Make an Impact
Ability to Make an Impact
:
Inspired to perform well by the ability to contribute to the success of a project or the organization
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