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Receptionist I

2 months ago

Chicago, United States Universal Corporation Full time

Job Type

Full-time

Description

Excellent opportunity for a highly motivated individual with a solid background in accounting. Our company has 11 branches across Chicagoland. The Receptionist will manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks at our corporate office.

Universal Metro Asian Services (UMAS) is a Not-For-Profit organization that aims to serve immigrant populations of India, Pakistan, Bangladesh, the Middle East, Latin America and Europe.

UMAS is a small, family run organization. The perceptive employee would need to have experience with that or have experience wearing multiple hats. In addition, perceptive employee should be able to work autonomously, be a self-starter, and have initiative and lots of follow through.

Roles and Responsibilities

Specific Tasks:

  • Greet and welcome guests as soon as they arrive at the office
  • Direct visitors to the appropriate person and office
  • Answer, screen and forward incoming phone calls
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Provide basic and accurate information in-person and via phone/email
  • Receive, sort and distribute daily mail/deliveries
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
  • Order front office supplies and keep inventory of stock
  • Update calendars and schedule meetings
  • Arrange travel and accommodations, and prepare vouchers
  • Keep updated records of office expenses and costs
  • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.
Requirements

Qualifications include:
  • Education: High School Diploma of equivalent.
  • Experience: 1 year of direct receptionist experience
  • Computer skills required - familiarity with Microsoft platform, Outlook
  • Excellent communication skills, including oral, written and presentation
  • Self-motivated, creative, flexible and results driven
  • Ability to be a productive team member/player