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Purchasing and Receiving Specialist@ Marriott Downtown Syracuse

2 months ago


Syracuse, United States Crescent Services Full time

Essential Job Functions:

  1. Check shipment by comparing it with Daily Order Sheet and invoice to ensure that what we are receiving what was ordered (quantity, price, quality state, size, count, weight tolerance and acceptable expiration date).
  2. Fill out an error correction, when necessary, in duplicate to assure proper credit for amount of discrepancy and immediately notify the DOP of shortage to arrange for a replacement or credit.
  3. If shipment is correct, time stamp, and sign the driver's, as well as, hotel's copy(s) of invoice. Place the hotel stamp on front side of invoice and sign next to "Received By" field.
  4. If shipment is received with delivery slip or memo invoice, follow same procedure and fill out a "goods received without invoice" form (completed after inspection).
  5. Reconcile Packing Slip/Invoice on goods received against Purchasing Order and process receiving in Purchasing System. Ensure the "Catch-Weights" are corrected when processing receiving in Purchasing System.
  6. Directs the traffic of all incoming items until they have been properly dated, priced, labeled or tagged. The pricing procedure is to be done by the Receiving Agent, out "as purchased", i.e., per each, per pound, per case.
  7. Coordinate and assist with the delivery of invoices for received goods with the Accounting Department on a daily basis.
  8. Manage the arrival and departure of vendors through authorized entrance/exit.
  9. Conduct random spot-checks of all perishable items for proper storing and packaging to guard against quality loss due to over-exposure to storage temperatures, improper rotation, etc.
  10. Assists and directs End of Month (EOM) inventory along with the DOP as necessary.
  11. Assists outlets' employees in filling requisitions, transfer sheets, temperature logs, and sanitation maintenance daily.
  12. Completes all tasks promptly and safely, as assigned & instructed by the DOP.
  13. Assists the DOP with placement of daily, weekly, and monthly orders.
  14. Complete any tasks as directed by the DOP and/or Director of Finance.


We are an equal opportunity employer

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)