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Administrative Assistant

2 months ago

Dallas, United States ASPCares Full time
Job Title: Administrative Assistant to the Marketing Director

Location: Dallas, TX

Job Type: Full-Time

About Us: Our company is a dynamic and growing company in the healthcare industry. We are seeking a highly organized and motivated Administrative Assistant to support our Marketing Director in daily operations and strategic initiatives. This role is critical in ensuring the smooth functioning of our marketing department and contributing to our overall success.

Job Description:

As the Administrative Assistant to the Marketing Director, you will play a key role in managing the administrative functions of the marketing department. Your primary responsibilities will include:
  • Administrative Support: Assist the Marketing Director with daily tasks, including managing calendars, scheduling meetings, and preparing reports.
  • Communication: Handle internal and external communications on behalf of the Marketing Director, including drafting emails, memos, and other correspondence.
  • Project Management: Assist in the coordination of marketing projects, track deadlines, and ensure timely completion of tasks.
  • Event Planning: Help organize and coordinate marketing events, meetings, and presentations.
  • Data Management: Maintain and organize marketing data, files, and records, ensuring accuracy and confidentiality.
  • Travel Arrangements: Manage travel plans, including booking flights, accommodations, and creating detailed itineraries.
  • Budget Tracking: Assist in monitoring and tracking the marketing budget, including processing invoices and expense reports.
  • Support Team Collaboration: Facilitate communication and collaboration within the marketing team and across other departments.
Qualifications:
  • Education: Bachelor's degree preferred, or equivalent work experience in administrative roles.
  • Experience: 2+ years of experience as an administrative assistant, preferably in a marketing or related field.
  • Skills:
    • Strong organizational and time management skills.
    • Excellent written and verbal communication abilities.
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
    • Ability to work independently and as part of a team.
    • Attention to detail and ability to manage multiple tasks simultaneously.
  • Personal Attributes:
    • Professional demeanor and appearance.
    • High level of integrity and discretion in handling confidential information.
    • Positive attitude and willingness to learn.
Benefits:
  • Competitive salary and benefits package.
  • A supportive and collaborative work environment.